Legal Secretary in Birmingham, AL| LawFirmStaff

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Title : Legal Secretary

Location : Alabama - Birmingham
Refer to Job # EKWZ843405

Legal Secretary The candidate will transcribe dictation and formats letters, pleadings, and other forms. Prepare rough drafts, proofreads before finalizing legal documents. Copy and mail all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bcc s appropriate parties. Ensure exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintain file content, indexes, and tabulations. Maintain accurate computer cards and other sources of client/case information. Enter attorney billable time on a regular basis, proofreads, and balances. Maintain attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc.. Open and manage or route attorney mail to appropriate counsel. Review and confirm all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Close and prepare files for storage. Prepare files or assists paralegals in preparing files for upcoming hearings and depositions. Answer and screen calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participate as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. Bachelor s or better degree is preferred. Should have 3+ years of Litigation experience.

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