Paralegal Staffing Specialist in Santa Monica, CA| LawFirmStaff

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Title : Paralegal Staffing Specialist

Location : California - Santa Monica
Refer to Job # QFQE825809

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Paralegal Staffing Specialist Duties: Monitor distribution lists for staffing requests. Document requests in tracking tools and staffing update lists; distribute daily request updates. Assist in the recruitment of resources to fill outstanding requests. Serve as primary point of contact for day-to-day staffing issues; escalate as appropriate. Monitor workloads to ensure projects are being handled by appropriate personnel at the appropriate level and to ensure workload is balanced across Business Units and offices. Collaborate with Sr. Manager & Business Unit Directors to ensure team members are meeting the needs of attorneys; confer with attorneys as necessary. Approve bi-weekly timecards in Workday on a schedule that ensures compliance with firm requirements and applicable law. Manage overtime expense by checking Workday time entries against Intapp time entries for consistency; follow-up with staff members regarding unallocated overtime. Monitor team time entry to ensure compliance with time entry policy; address policy violations with team members. Monitor productivity of team and proactively address over or under-utilization. Escalate development and training needs based on staffing requests. Identify shadow and training opportunities to develop the staffing pipeline. Support the Senior Manager in reviewing resumes sourced from Human Resources ( HR ). Participate in candidate interviews and review feedback from interview team. Advise need for replacement case assistants and paralegals based on productivity and staffing needs. Collaborate with HR and other organizational departments to finalize orientation schedule for all new hires. Collaborate with Senior Manager to secure first assignments. Provide paralegal team overview as part of orientation. Recommend Onboarding Buddy to facilitate integration into firm and practice area. Develop lateral and 1st year attorney orientation materials with respect to working with team. For new lateral partners/associates, confer to determine needs. Annual Performance Reviews (Paralegals and Case Assistants). Provide feedback on overall performance of paralegals based on staffing feedback. Collaborate with Senior Manager and HR to prepare rating and promotion recommendations. Escalate performance and employee relations matters to Senior Manager and HR for them to address performance issues that arise outside of the annual review cycle including providing feedback and documentation of performance issues, and monitoring performance. Qualifications: Bachelor's degree is required; Paralegal certification or JD Degree preferred. Prior experience staffing in an Am Law 100 Firm preferred. Experience staffing corporate transactions or as a corporate paralegal preferred. Consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance an arrest and conviction record will not automatically disqualify a qualified applicant from consideration.
 
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