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Title : Ip Legal Secretary

Location : California - San Francisco
Refer to Job # FHLG729448

This is one of the largest firms in the State of California. We met a hiring authority of this firm for lunch recently, and because this individual did not know us, we were seated at the table next to them. We did not talk to them for over an hour of waiting time, until we discovered that the hostess had forgotten to seat us together, and had seated us a table apart. Needless to say, we both got a good laugh out of that. This firm is very strong in most of its practice areas, including litigation, labor and banking work. Some of the more distinguished litigators in the State of California call this firm their home. The management of this firm is also awfully good and has managed to stay small despite the proliferation of massive management committees at other large law firms. Associates at this firm also seem to fraternize together quite well. One recently held a "keg party" at his home for other associates and there was a large and enthusiastic turnout. This is a real quality of life law firm, and the people here seem to enjoy their lives both at and outside of work. Not surprisingly, a firm of this caliber is able to attract top attorneys of all backgrounds and has managed to remain fairly selective in its hiring. We also like the diversity of this firm and its people. Finally, we think the associates working here tend to be quite "chatty," and the partners even seem this way too. We like chatting because we talk on the phone for a living so this firm gets thumbs up from us. This is the ideal spot for bright, ambitious attorneys with solid work experience and outstanding academic achievements.
IP Legal Secretary The candidate will primarily support IP attorneys in all aspects of patent prosecution. Assist with daily workflow regarding procedures, deadlines, filings and related documentation from the U.S. Patent and Trademark Office. Responsible for reporting documentation to clients. Proactively manage patent prosecution dockets, ensuring all deadlines are met in a timely manner. Communicate calendar and docket updates to the docketing teams. Work closely with attorneys, technical specialists and patent agents to prepare and file US, PCT, and foreign patent applications and official correspondence using the Firm s standards and procedures. Official correspondence includes, but is not limited to, application data sheets, declarations, powers of attorney, assignments, IDSs, responses to office actions, amendments, issue fee payments and extensions. Prepare client reporting letters, foreign attorney instruction letters, and CPI status and docket reports for attorney review. Communicate directly with clients, foreign attorneys, and USPTO under the direction of a patent attorney or agent. Double check work product before presenting to attorney for review and again before sending or filing. Ensure that client-matter numbers are opened according to the Firm s guidelines. Timely review and forward annuity and maintenance fee information to the annuity team, and send foreign attorney invoices to the accounting department. Administrative tasks include, but are not limited to, maintaining client files, entering time, and promptly submitting expense reports and vendor invoices. Experience in working with CPI, IPDAS and First-to-File software is a plus.

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