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Title : Legal Secretary

Location : Texas - Dallas
Refer to Job # ARNV851157

Legal Secretary Responsibilities: Provides confidential administrative support to assignments, performing tasks of a confidential nature including, composing or preparing documents and correspondence that requires knowledge of legal terminology and using advanced formatting skills. This may require spending long periods of time at computer workstation. Coordinates outsourced copy jobs. Provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer's review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, FedEx s, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; makes arrangements for mailings/emails of specific invoices to clients. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements. Inputs attorney time utilizing the Firm's time entry software daily. Interacts with clients, vendors, attorneys and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling, or bending. Closes files per lawyer requests. This may require lifting file bank boxes containing client files. Reconciles and submits travel, client development, and client expenses for reimbursement through ChromeRiver and reconciles AMEX statements for all assignments. Maintains calendars as requested by attorneys; submits and reconciles reimbursements. Supports all lawyers nearby as needed. Runs conflict checks, opens new matters and revises existing matters using NBI software. Processes billing for assignments who are designated billing lawyers. Maintains assignments contacts and reconciles with InterAction. Redacts confidential information. Proofs documents/presentations. Transcribes dictation. Maintains assignments calendars as needed. Reconciles assignments soft costs through Copitrak. Prepares expense reports and check requests. Understands and facilitates timekeeper time entry system. Performs additional duties appropriate to the specific Department and assignments. Other projects as assigned by the Partner in Charge and Office Administrator. Qualifications: High School Diploma. 2+ years of work experience in an office setting, professional services is preferred. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Strong interpersonal skills and the ability to work effectively with a wide range of constituencies in a diverse community. Advanced computer and software application skills. Ability to proofread typed material for grammatical, typographical or spelling errors. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Some working knowledge of New Business Intake, LegalKey, InterAction, IntappTime, and Elite software preferred. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Strong organizational, decision-making skills and problem-solving skills.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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