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Title : Senior Legal Secretary

Location : California - Irvine
Refer to Job # JGAH785040

Senior Legal Secretary The candidate will be reviewing and routing incoming correspondence, pleadings, discovery and other legal materials; proofing, revising, filing and service of documents; calendaring in all aspects of the legal process; making appointments; creating and maintaining legal files and indices; making reservations for meetings, travel and lodging. Types and assembles, in final form, legal pleadings for filing and service in all state, federal or State Bar courts from dictation or draft notes, ensuring that litigation deadlines are met. Interprets court rules and judges rules for requisite format and number of duplications of pleadings. Processes the production of legal documents and distributes documents to the appropriate court and in-house personnel. Proofreads and assembles other legal documents, including but not limited to, pleadings, contracts, legal memoranda, letter opinions, proposals and/or other documents unique to the department, office or unit to which assigned. Ability to hand drafts notes, and local instructions, from Supervisors to correctly complete projects to which the position is assigned. E-filing and E-service in: Federal Courts; Appellate Courts; State Courts; ADR Entities; and other Governing Bodies. Thorough knowledge of litigation process. Excellent understand of and strong competency in legal calendaring. Strong mastery of Tables of Contents and Tables of Authorities in Microsoft Word. Substantial experience in trial preparation. Receive and relay detailed information through verbal and written communications., Possess visual capability and digital dexterity to operate a computer and other standard office equipment. Review and analyze complex written documents. Stellar proofreading of written documents and viewing information on a computer screen. Ability to communicate clearly, concisely, and effectively in person and in writing; particularly in legal writing skills. Ability to understand and adhere to centralized information and data record-keeping systems. Demonstrated ability to communicate with a pleasant and professional disposition and work well independently and as part of a team. Understanding of definition of appropriate workplace business-casual attire. Ability to excel and thrive under time constraints and Court deadlines. High school diploma or equivalent. 15 years of solid and directly relevant legal secretarial experience are required. Proven proficiency in, including but not limited to: Microsoft Office (Outlook, Word, and Excel); Vision CompuLaw (or other legal calendaring software); Adobe DC Pro; Citrix ShareFile (or other FTP utilities); and Zoom are required. Accomplished computer keyboarding skills are required. Mastery of rules of vocabulary, grammar, spelling and punctuation, as specified in Webster's New Collegiate Dictionary are required. Understanding and mastery of principles of complex and specialized legal secretarial support are required. Superior skill and ability to navigate various Court websites as to filings, local rules, judge's rules and other critical information essential to Court required form and process are required.

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