Legal Secretary in Baltimore, MD| LawFirmStaff

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Title : Legal Secretary

Location : Maryland - Baltimore
Refer to Job # QSBB706073


Legal Secretary Duties: Support partners and associates with legal and administrative tasks to include document management, opening and closing of files, calendaring, time entry/billing, travel arrangements, meeting/conference scheduling and other special projects.. Prepares, edits and formats legal documents and correspondence from draft or dictated text. Assemble exhibits and hearing binders; prepare document productions; schedule depositions. Manage documents: upload documents to e-rooms and the DMS; scan, save to DMS and distribute matter-related hard copy correspondence, court and agency filings; maintain pleading and document indices when appropriate. Organize and maintain case files, retrieve case files, and prepare files for closing in accordance with Records Department procedures. Coordinate day-to-day workflow of attorneys matters and serve as the primary point of contact for attorneys. Communicate with clients, vendors, courts, agencies and firm personnel in a professional manner via telephone, email and in person. Participate as part of a team of practice assistants providing coverage and/or backup coverage for multiple attorneys. Focus on deadlines and prioritize activities and demonstrate resourcefulness by effectively utilizing firm resources and personnel. Adapt quickly to changing environment/demands, think one step ahead and suggest next steps on assignments and ways to improve the delivery of client service without being prompted. Qualifications: 3-5 years supporting litigation attorneys in internal and external leadership roles at a large law firm. Must be proficient with MS Office 2013. Preferred experience in e-filing, time entry and billing software (Elite), and expense reimbursement software (ChromeRiver). Must be highly organized and a self-starter.
 
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