Legal Secretary in Fort Lauderdale, FL| LawFirmStaff

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Title : Legal Secretary

Location : Florida - Fort Lauderdale
Refer to Job # HBLV788769


Legal Secretary The candidate under general supervision and according to established policies and procedures, perform a variety of secretarial duties for attorneys to whom assigned. Responsibilities include handling the administrative functions for each secretarial assignment. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters. Essential duties and responsibilities of staff designated as Legal Secretary at the Firm include: Support clients, attorneys and other staff members by performing an administrative role and handling detail-oriented and critical tasks; Operate a computer, word processor and typewriter, transcribe dictation, photocopier, fax machine, telephone and other office equipment; Draft correspondence, memoranda and other legal documents, Communicate with attorneys and clients via email, fax and/or telephone; Screen telephone calls and record messages; Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to specific service and follow-up on timely delivery; Open new files, requests conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed; Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship; Process bills, proof billing sheets, review and edit bills; Manage attorney expenses; Work closely with administrative support staff (word processing, receptionists, etc.); Perform overload typing, filing or photocopying as time permits and as requested by other attorneys or the personnel director; Maintain attorney calendar by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring legal matters, fines, and filing requirements, monitoring evidence-gathering, anticipating changes in litigation or transaction preparation requirements. Maintain deadline reminder systems; Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to attorney. The candidate must possess the ability to read and write in order to proofread typed material for grammatical, typographical or spelling errors of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents, at a level normally acquired through completion of high school or equivalent. Have 1-2 years with the job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Must possess the ability to transcribe legal documents, correspondence and reports from rough draft, or transcription at a level of 70 wpm. Should Possess the ability to organize and prioritize numerous tasks and complete them under time constraints/ Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Must possess interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact.
 
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