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Title : Litigation Legal Secretary

Location : California - Alameda
Refer to Job # YCDT774383

Litigation Legal Secretary Duties: Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents. Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agency's rules. Operates standard office equipment, including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone and velobinding equipment. Must be proficient in Microsoft Office and navigating various court and other websites. Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone. May be requested to screen calls and record messages. Routs outgoing mail to specific delivery service for timely delivery. Utilizes master calendar and docket systems. Establishes and maintains deadline reminder systems. Prepares Blue Sheet for new file opening. May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. Provide training as needed for any classification clerical consistent with the collective bargaining agreement. Maintains client files in accordance with established procedures or upon instruction by attorney's preference, including indexing and filing documents appropriately. Make complex travel arrangements. Requirements: 5 - 7 years' experience working as a legal secretary in a law firm. Knowledge and ability to create TOC and TOA. Knowledge and ability to navigate court/administrative agency websites for the purpose of determining local rules and guidelines for all necessary court or administrative agency filings. Ability to use advanced Word and Excel features. Must be able to prioritize work and support at least 3 attorneys in all matters of litigation support. Ability to read and write in order to perform routine office correspondence, including independently writing correspondence at attorney's direction. Ability to proofread and perform standard editing (e.g., punctuation, grammar, spelling). Ability to perform arithmetic calculations when verifying calculations on forms and documents including calculating interest on judgments. Approximately three years litigation secretary experience to perform the administrative duties in a professional services setting. Knowledge and ability to research state and federal court rules. Ability to organize and prioritize numerous tasks and complete them under time constraints. Complete knowledge of e-mail and correspondence protocols in order to compose letters and e-mails to clients, counsel, courts and others. Interpersonal skills necessary in order to communicate and follow instructions provided either in person, by e-mail, regular mail, or telephone effectively from a diverse group of attorneys and staff and provide information with ordinary courtesy and tact. Work requires a high level of mental effort and strain when performing a high volume of clerical tasks and performing other essential duties. Ability to efficiently operate standard office equipment including computer, copier, typewriter, digital transcription and transcription machine, facsimile, telephone systems and scanners for portable digital files (pdf). Ability to learn and effectively use specialized software necessary for the execution and completion of essential functions with appropriate training.

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