Legal Secretary-Floater in Long Island City, NY| LawFirmStaff

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Title : Legal Secretary-Floater

Location : New York - Long Island
Refer to Job # QYZG699637

Legal Secretary-Floater The candidate will handle troubleshooting, creating and editing complex documents, spreadsheets and presentations, submitting specialized conflicts, entering attorney time, creating zip files, converting documents from Word to PDF and proofreading, to transcribing tapes into letters, reports, marketing presentations and supporting handouts. Create, revise and format complex legal documents, spreadsheets and presentations, adhering to Firm policy and guidelines. Troubleshoot documents. Answer questions and provide technical help when required. Convert documents from Word to PDF or from PDF to Word. Clean-up and format scanned documents. Proofread work for accuracy prior to routing or returning to attorneys/employees. Provide secretarial support to attorneys as requested, including answering phones, time entry, scanning, PDF'ing documents, copying, faxing and other clerical duties as required. Transcribe tapes into letters, reports, marketing presentations and supporting handouts. Submit specialized conflicts. Schedule appointments, conferences, depositions, etc. Make travel arrangements; preparing expense reimbursement forms. Qualifications: 3+ years of floater experience (law firm experience required). Ability to function effectively in stressful situations; exhibit professional maturity. Ability to problem solve and arrange workload in order of importance to meet deadlines. Ability to work effectively within a team and independently, as workflow dictates. Advanced Microsoft Word skills including Styles, Softwise Macro and Number Suite, TOA and TOC. Advanced Excel and Powerpoint; using Powerpoint to create webinar presentations desirable. Proficiency with .pdf Docs, FileSite/Interwoven Document Management Systems, Microsoft Outlook and CMS Time Entry.

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