Intellectual Property Legal Secretary in Palo Alto, CA| LawFirmStaff

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Title : Intellectual Property Legal Secretary

Location : California - Palo Alto
Refer to Job # WGAL833124


Intellectual Property Legal Secretary The candidate will monitors filing deadlines noted on docket reports for all US and foreign patent applications; assists with reviewing/clearing of docket and communicates details to Docketing. Assists with the preparation and filing of patent applications and related documents with the USPTO, and ensures legal documents are processed in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines. Assists with the preparation and filing of Post Grant proceedings, including inter partes review, covered business method, ex parte re-examination, post-grant review and other documents in ongoing post-grant proceedings, in a timely and efficient manner complying with the firm's quality control requirements and USPTO regulations and deadlines. Assists in the preparation of PCT applications and correspondence to foreign associates. Prepares routine correspondence for attorney/paralegal; creates reporting letters and legal documents utilizing in-house software/database tool. Creates, maintains, and organizes electronic files; maintains and organizes paper files; maintains client preferences and contacts within firm applications; provides support to and maintains internal client information site. Assists with coordination of incoming and outgoing file transfers. Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team's workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Possesses mastery of technology systems to include but not be limited to Word, Excel, PowerPoint and Adobe. Composes routine and non-routine correspondence for attorney review as requested, and also has strong proofreading skills. Becomes expert at the firm's policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, maintaining files in firm application, processing timesheets, client bills, and expenses. Assists in organizing work schedules by maintaining calendars and contacts, scheduling appointments and coordinating travel arrangements. Demonstrates teamwork by providing support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Contributes to the firm's Service Excellence initiative to consistently improve its image internally and externally. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies, and professional organizations with whom the attorney(s) works. Acts as liaison with the firm's internal service departments to ensure the provision of quality services to the legal team and WilmerHale's clients. Assumes additional responsibilities as requested. Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing are essential for success in this position. Excellent organizational and communication skills, ability to work independently and as a team member, prioritizing effectively, attention to detail, accuracy, problem solving, detailed proofreading, and editing are essential for success in this position. BA/BS preferred, 4+ years IP support experience, Experience with Windows operating system, IPDAS, CPi, iManage, and InterAction preferred.
 
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