Legal Secretary in San Francisco, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - San Francisco
Refer to Job # XOGV853952

Legal Secretary DUTIES: Handles and understands written work, including editing, adjusting language or terminology and correcting grammar where appropriate to improve work product. Maintains and processes extensive, specialized client billing for principals, directly or indirectly. Compiles, assimilates, and organizes data or materials for clients or other departments within the Firm. Advises, provides information, and instructions and/or guidance to Junior Associates. Acts as an expert in the legal secretarial group, fielding questions from others and training less experienced colleagues as needed. Consistently works toward firm-wide or departmental goals in DechertCRM, records retention, and other programs or initiatives. Maintains and updates comprehensive contact information using Dechert CRM Best Practices. Prevents scheduling conflicts, coordinates and facilities solutions with internal & external clients. Communicates extensively with clients, counsel, partners and other high level directors. Investigates and responds to client requests. Answers phones, transfers calls, takes messages, establishes conference calls, and uses voice mail. Understands and fully utilizes word-processing functions for document preparation. Coordinates, compiles, organizes and sends materials to clients. Reviews and processes administrative and personal charges via BillBack program. Maintains principals time in Carpe Diem. Schedules and coordinates with clients relative to working with other practices. Takes and transcribes dictation. Utilizes iManage document management system effectively as a central repository for all matter related documents. Maintains filing per team utilizing Firm filing standards including Kwiktag. Opens all mail (may include electronic e-mails) reading for content and or action; forwarding or responding if applicable. Prepares New Matter Reports and updates list of client/matter codes. Prepares and checks for new matters. Makes travel arrangements and completes travel and expense reports for reimbursement in Concur. Schedules meetings, reserves conference rooms, coordinates video/audio equipment, and orders food. Manages principals outlook calendars using discretion and judgment when accepting meeting requests. Monitors CLE credits for principals. Updates Secretarial Desk Notes, as needed. Practices and fosters an atmosphere of teamwork, collaboration and cooperation. Go to person on the floor. Performs any and all other duties as necessary and as assigned by your supervisor for efficient functioning of the Department, Office and Firm. QUALIFICATIONS: High School Diploma is required. College is a plus. Should have 8+ years of experience in the legal secretarial field working with corporate teams. Knowledge of the Firm's Policies and Procedures. Knowledge of principals and processes for providing customer and personal services (customer needs assessment and meeting quality standards). Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. High attention to detail and ability to multi-task in a high paced environment. Good judgment and calm demeanor in stressful situations. Understands law firm structure and reporting sequences. Ability to listen to and understand information and ideas presented through spoken words and sentences. Ability to increase effectiveness of the team and lead by example. Ability to prioritize and coordinate work. Ability to maintain confidential information.

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