Legal Secretary in Washington, DC| LawFirmStaff

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Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # GYOT724715

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary Candidate will provide and coordinate administrative and secretarial support to attorneys enabling effective use of their time. Will include: Schedule appointments and maintain calendars; make travel arrangements; set up conference calls. Prepare and submit expense reimbursement reports and check requests. Schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment. Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills. Check in regularly with attorneys and all appropriate team members and prompt as needed to ensure all aspects of projects are on track. Exercise careful judgment about when to ask for guidance. Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines. Answer, screen, and respond to phone calls. Open and route mail, attaching appropriate files and documents. Maintain correspondence and other legal documents, both paper form and in electronic format (through document management system). Manage and save e-mail communications as appropriate. Make arrangements for messenger, postal, fax, or courier service as needed. Complete other responsibilities as assigned. Qualifications: A high school diploma or GED certification is required. 3+ years experience as an administrative/executive assistant or legal secretary in a law firm or professional services environment, preferably in litigation. Experience working with FERC (Federal Energy Regulatory Commission) desired. Expertise in Microsoft Word and Outlook is essential. Must also be strong in Adobe, Excel and PowerPoint. Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision. Ability to take initiative and ownership of projects and follow them through to completion, Excellent keyboarding, grammar, spelling and proofreading skills. Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts; as well as the ability to handle stressful situations in a calm, composed manner. Ability to pay close attention to detail and be highly organized and accurate. Ability to work effectively in a team-oriented, service environment. Availability and willingness to work overtime as needed or requested.
 
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