Legal Secretary in Austin, TX| LawFirmStaff

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Title : Legal Secretary

Location : Texas - Austin
Refer to Job # BMYK846878


Legal Secretary The candidate will support four or five partners in a variety of practice groups. Draft letters and documents; collect and analyze information; prepare requested documents. Maintain attorneys' calendars by scheduling conferences, teleconferences, and travel. Schedule meetings with internal and external participants and arranges conference rooms. Communicate and obtain information from/for internal and external clients. Input attorney time into timekeeping software Intapp. Prepare Chrome River reimbursement reports. Coordinate monthly billing process between accounting and assigned partners. This includes a review of the draft, making edits, and final client invoices. Support the New Client Intake process, which includes the conflicts check, matter details, and Engagement Letter preparation. Maintain confidentiality of client and firm matters. Perform other job-related duties as assigned. Should have a Bachelor's degree is preferred, but relevant experience is a plus. Must have 3+ years as a secretary or administrative assistant in a law firm, with experience in supporting partners in various practice areas; corporate finance, Capital Market, experience is a plus. Must possess strong technical skills, with solid knowledge of Microsoft Word, Excel, Outlook, and PowerPoint and programs such as Elite. Strong communication skills: the ability to express self effectively, both orally and in writing, including excellent spelling, grammar, punctuation, form, and style. Ability to compose correspondence as needed. Interpersonal skills: the ability to establish effective working relationships with administrative manager and colleagues. Knowledge of library operations and records storage procedures for retrieving materials and files. Familiarity with legal terminology pertinent to the areas of assignment. Ability to prioritize and multitask effectively. Ability to work both as a team as well as independently. Open to becoming an Austin Notary.
 
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