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Location : Michigan - Troy
Refer to Job # SYJP822841
Legal Secretary Duties: The candidate will perform a variety of secretarial duties for attorneys to whom assigned. Support clients, attorneys, and other staff members by performing an administrative role and handling detail-oriented and critical tasks. Operate a computer, word processor, and typewriter, transcribe dictation, photocopier, fax machine, telephone, and other office equipment. Draft correspondence, memoranda, and other legal documents. Communicate with attorneys and clients via email, fax, and/or telephone. Screen telephone calls and record messages. Read, sort and date incoming mail. Ensure that outgoing mail is timely delivered. If necessary, route mail to a specific service and follow-up on timely delivery. Open new files, request conflict of interest checks and maintain all client and general files, maintain records and filing systems. Conduct periodic review for possible storage of older files, prepare files to be closed. Receive clients and visitors, maintain good public relations with clients, observe confidentiality of attorney-client relationship. Process bills, proof billing sheets, review and edit bills. Manage attorney expenses. Work closely with administrative support staff (word processing, receptionists, etc.). Perform overflow typing, filing, or photocopying as time permits and as requested by other attorneys or the personnel director. Maintain attorney calendar by planning and scheduling conferences, teleconferences, travel; recording and monitoring legal matters, fines, and filing requirements, transaction preparation requirements. Maintain deadline reminder systems. Represents attorney by communicating and obtaining information, follow-up on delegated assignments, knowing when to act and when to refer matters to an attorney. Perform non-complex arithmetic calculations when verifying calculations on forms and documents.
Qualifications: The candidate should have a high school or equivalent education. Have approximately 1-2 years of job experience necessary in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision. Must possess the ability to read and write in order to proofread typed material for grammatical, typographical, or spelling errors of routine law office correspondence and legal case matters. Possess the ability to transcribe legal documents, correspondence, and reports from rough draft, or transcription at a level of 70 wpm. Possess the ability to organize and prioritize numerous tasks and complete them under time constraints. Possess interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. Possess interpersonal skills necessary in order to communicate by telephone and provide information with ordinary courtesy and tact. Possess the ability to be detail-oriented and handle multiple tasks simultaneously. Possess the ability to organize and prioritize numerous tasks and distribute work to ensure completion under prescribed constraints. Work occasionally requires a high level of mental effort and strain while producing a high volume of information performing other essential duties. May require irregular hours.
Email: firstname.lastname@example.org NO CALLS PLEASE
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