Legal Secretary in Glendale, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Glendale
Refer to Job # IEAZ829248

Legal Secretary The candidate's duties include: Consistently occupy desk during regular business hours to answer phones for attorneys, direct incoming phone calls, attend to immediate needs of attorneys, and greet clients and guests (physical presence at desk is required for performance of these essential functions); Back up other secretaries during planned and unplanned secretary absences; Draft and revise various documents including pleadings, correspondence and memorandum; Correctly format court pleadings according to applicable court rules including the auto-generation of table of authorities (TOAs) and table of contents (TOCs); Research state and federal rules of court and work with attorneys to ensure adherence to rules of court and codes of civil procedure; Timely file court documents with various courts and administrative bodies, including electronic filing where applicable; Assist with preparation for meetings, depositions, hearings, meditations, trials and other litigation proceedings; Review incoming mail and correctly route to appropriate parties, calendar in our calendaring system; Review and maintain case files and partner with Firm's filing clerk to ensure proper maintenance of case files; locate relevant case information for attorneys; Maintain attorneys individual calendars and contacts to track meetings, hearings, depositions, court dates and other due dates; Enter time for attorneys according to Firm billing practices as requested and coordinate with Firm's billing personnel to facilitate attorneys timely review of monthly billing statements and invoicing of clients; Prepare attorneys check requests and coordinate payment to vendors when necessary; Maintain composure and work efficiently and accurately during highly stressful circumstances; Work cordially, cooperatively and productively with Firm employees. High school diploma required; Bachelor's degree preferred. 3 years of legal secretary experience, preferably supporting a Partner/Principal, of Counsel or Senior Attorney required. Superior customer service skills required. Accuracy in grammar, spelling and punctuation required. Strong attention to detail and ability to multi-task effectively required. Knowledge of and experience using Microsoft Office (experience using Office 2010 Suite is preferred) required. Knowledge of and experience with an electronic document management system, time-entry program and calendaring program required. Litigation experience in medical malpractice is preferred. Civil litigation experience required. Prolaw experience is preferred.

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