Legal Secretary in Alameda, CA| LawFirmStaff

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Title : Legal Secretary

Location : California - Alameda
Refer to Job # FHFW740414


Legal Secretary Duties: responsible for all aspects of processing secretarial work generated in connection with services provided for clients, including: Utilizes a computer and/or typewriter to type correspondence, memoranda, reports and other documents. Preparation and processing of pleadings from both written and dictated sources and timely filing, paper and/or electronic, such pleadings with the appropriate court or administrative agency, in accordance with each court or agencys rules. Operates standard office equipment, including computer, copier, typewriter, digital transcription, transcription machine, facsimile, telephone and velobinding equipment. May be requested to screen calls and record messages. Route outgoing mail to specific delivery service for timely delivery. Utilizes master calendar and docket systems to obtain information. Establish and maintain deadline reminder systems in order to prioritize individual workloads and utilize master calendar and docket systems to obtain information on deadline reminders. Prepares Blue Sheet for new file opening with information provided by attorney. Maintains client files in accordance with established procedures or upon instruction by attorneys preference, including indexing and filing documents appropriately. May be required to make calls to court, clients, co-counsel, opposing counsel and arbitrators setting calendar/arbitrations as needed. All legal secretaries asked to schedule or calendar arbitrations will be provided training on the procedure. If Management wants a specific secretary to schedule and/or calendar arbitration, clear instructions of the assignment will be provided. May be required to provide incidental training for the same or other classifications. Consistent with the collective bargaining agreement. Make complex travel arrangements. Excellent benefits including a pension. Qualifications: 7 10 years' legal secretary experience. Experience with e-filing in both state and federal courts. Proven experience in supporting attorneys efficiently. Bankruptcy experience is desired.Excellent word processing skills, including ability to generate TOC and TOA. High level of expertise with Word, Excel, Legal Solutions, Outlook. Familiarity with state and federal court rules. Must be proficient in Microsoft Office and navigating various court and other websites. Interacts responsibly and competently with clients, co-counsel and others to secure information and transmit inquiries to legal counsel, by e-mail, regular mail or telephone.
 
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