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Title : Legal Secretary

Location : North Carolina - Research Triangle Park
Refer to Job # SUYY850886


Legal Secretary The candidate will work with a minimum of 3 attorneys. Perform secretary functions for attorneys requiring knowledge of format, procedures and legal terminology. Transcribe information from typed or handwritten notes, shorthand or dictation. Ensure that grammar, spelling and citations are accurate and formatted correctly. Prepare, edit, proofread and maintain a variety of legal documents, including correspondence, motions, subpoenas, opinions, complaints, declarations, discovery requests and pleadings associated with discovery and trial preparation. Schedule appointments, depositions conference calls, site inspections, medical examinations and various other appointments, including travel and company-related business for the attorneys assigned to the desk, as well as confirm prior to appointment, after scheduling. Order court reporters, interpreters, videographers and conference rooms, as needed. Prepare and process check requests, expense reimbursement requests, invoices, AP/AR information and other financial documents are required. Answer phones, assist callers when possible, take messages, check voice mail and return calls, prepare memorandum regarding call - if appropriate, and all in a prompt manner. Handle all incoming and outgoing mail. Prepare filing for file maintenance by Records Department personnel. Open new matters and close files as required by attorneys associated with desk assignment. Maintain secretarial desk procedures and ensure Secretarial Manager/Office Administrator has the most recent copy. Assist in overflow as needed. Reliable, consistent attendance in the office is required. The candidate should have a high school diploma or equivalent, and 5 years of experience in a law office environment either as a secretary or paralegal. Litigation background required. Experience in Workers' Compensation preferred. Advanced skills in Microsoft Office and must be computer-literate with a variety of computer software programs, or capable of receiving the necessary training to become proficient. Knowledge of all State and Federal Court procedures and requirements. Knowledge of all applicable deadline/cut-off dates for trial, discovery, etc. (in both State and Federal Courts). Expertise in calendaring; electronic filings (both State and Federal); preparation of tables of contents and tables of authorities. Ability to listen and follow directions. Ability to meet deadlines and work under pressure as required by deadlines, etc. Attention to detail required, strong proofreading skills. Ability to exhibit professionalism and promote positive work habits, including effective and timely communication, teamwork and respect for co-workers. Ability to multi-task and prioritize, with little supervision; must be well organized. Ability to delegate, as needed, and to work cooperatively with staff support departments. Ability to understand and apply the firm's practices and procedures. Ability to comply with safe work practices, including the use of safe work procedures, maintenance of a safe work area and the use of safety equipment.
 
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