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Title : Legal Secretary

Location : California - Newport Beach
Refer to Job # HDFG857342

Legal Secretary Duties: Prepares documents from written and oral dictation; composes drafts, and revises documents, forms, and other items as required. Schedules couriers, notarial services, court reporters, and other special functions as needed. Transmits documents to clients, courts, and other agencies via the appropriate methods of service. Opens, reviews, and directs incoming mail. Composes, types, and distributes correspondence, including e-mail and faxes, using individual initiative and as assigned. Organizes and maintains electronic file system; processes all documents for appropriate filing. Answers and screens telephone calls, assisting callers whenever possible without giving legal advice; arranges conference calls. Coordinates attorney appointments and due date calendars, ensuring that all dates are communicated with the appropriate party. Prepares jury instructions and trial binders; coordinates trial exhibits. Arranges and coordinate travel and prepare expense reports. Processed client disbursements, expense reports, and timesheets. Ensures that billable hours are input into the computer system correctly and in a timely manner depending on individual attorney needs/assignments. Conducts research as requested utilizing appropriate reference sources. Assists in the development and implementation of office systems and procedures as needed. Assists with special projects as assigned. Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as needed. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Qualifications: Associate's degree (A.A.) or equivalent, 5 years of related experience, or equivalent combination of education and experience. Excellent verbal and written communication skills. Excellent grammatical and spelling skills. Knowledge of court procedures and rules. Proficiency in Outlook and Microsoft products. Strong organizational, problem-solving, and analytical skills; able to manage priorities and workflow. Strong interpersonal skills. Good judgment with the ability to make timely and sound decisions. Demonstrated ability to plan and organize projects. Ability to perform diversified clerical functions and basic accounting procedures. Ability to effectively communicate with people at all levels and from various backgrounds.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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