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Location : Kentucky - Lexington
Refer to Job # UIGR832793
Legal Secretary/Assistant The candidate should have 2 years prior experience working as a legal assistant or legal document specialist. This position requires someone that is tech savvy and interested in learning and fully utilizing technology to streamline workflow and assignments. This position will support attorneys in commercial lending and litigation as well as provide backup support and assistance to other attorneys in other practice areas. Essential functions of the position include: Type legal papers and correspondence of legal nature such as summonses, complaints, motions, subpoenas and memoranda. Type daily time entries and check time and research diaries. Answer and screen telephone calls and assist callers or route calls to appropriate person. Place outgoing calls including coordinating conference calls. Coordinate photocopying, scanning, faxing, and messenger pick-ups and deliveries. Transcribe dictation via electronic transcribing unit, or written notes. Process incoming and outgoing mail including sending overnight packages as applicable. Maintain attorneys files daily. This includes adherence to the firm's records retention policy. Maintain calendar/schedule for assigned timekeepers. Arrange for meetings and conferences including arranging travel schedules and reservations. Greet clients and visitors. Act as a liaison between attorneys and clients. Process conflicts of interest, new business reports and check requests. Ensure that legal deadlines are input into the electronic docket system. Coordinate various client or Service Team lunches. Provide back-up secretarial assistance as needed or requested. Requires a high school diploma or equivalent. Knowledge: Thorough knowledge of proper grammar, spelling and punctuation. Thorough knowledge of office practices, procedures and equipment. Knowledge of the methods and techniques used for filing. Knowledge of and familiarity with applicable online legal research. Should have ability to take and transcribe dictation, accurately and with reasonable speed, a variety of correspondence, reports and other materials. Must have ability to perform a variety of secretarial assignments requiring exercise of independent judgment. Should be Proficient in Microsoft Word and have the ability to learn and become proficient with other software packages and databases.
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