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Title : Administrative Clerk/Receptionist

Location : California - San Francisco
Refer to Job # JYCV609457

This Orange County firm devotes its practice exclusively to all aspects of intellectual property, including client consultation, licensing, the preparation and prosecution of patent, trademark and copyright applications, and intellectual property litigation. Clients include both national and international companies in a wide variety of industries, including: electronics, computer hardware and software, chemicals, and pharmaceuticals. As a group, the firm’s attorneys are very solid; the overwhelming majority hold undergraduate or graduate degrees in either engineering or the sciences and are registered to practice before the United States Patent and Trademark Office. Associates enjoy one of the fastest partnership tracks available in any law firm in the country of comparable size. Compensation is excellent and the firm’s attorneys average approximately 1700 billable hours/year.
San Francisco office seeks Administrative Clerk/Receptionist. The candidate will work under direction, performs clerical and administrative tasks specific to position. Answer incoming calls and route appropriately. Take messages and distribute in a timely manner. Greet visitors, job applicants and vendors. Ensure neatness of lobby and conference room areas. Coordinate daily interoffice pouch. Receive deliveries and route packages according to procedure. Schedule couriers and other deliveries as requested. Notify supervisor, building security, and/or police of emergency or security problems as required. Inventory and order office and kitchen supplies to maintain adequate stock. Serve as SF office contact for various vendors placing service calls for building and equipment as required. Process incoming and outgoing mail. Maintain cost entries according to established procedures. Perform other administrative duties as requested. Process incoming/outgoing pouch daily. Assist Attorneys, IP Assistants and other office personnel with clerical duties as requested. Type labels, memoranda, and form letters. Ensure billable hours are input correctly into billing system. Assist with corrections to WIPS. Update information database. Search for and download documents as requested. Proofread documents as requested. Prepare and update status reports, binders and charts. Lend support to the overall function of the office. Work closely with SF Library Coordinator to provide library maintenance support. Maintain inventory of incoming library materials. Update collection according to standard procedure. Distribute library copies and updates to attorneys. Other library tasks as assigned by Coordinator. Knowledge of Outlook and MS Word required. Excel experience desired. Following initial training, ability to operate office machines including computer, typewriter, photocopiers and fax machines. Ability to pay attention to detail, follow procedures and work effectively with others. Ability to communicate effectively in both oral and written form. An intermediate level position requiring previous administrative/clerical experience.

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