Intellectual Property Secretary/paralegal in Cincinnati, OH| LawFirmStaff

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Title : Intellectual Property Secretary/paralegal

Location : Ohio - Cincinnati
Refer to Job # WDSI859270

This Midwest firm manages its practice groups efficiently and matter-of-factly. Solid and steady work help solidify this firm as a reliable player in the smaller law firm market. Associates can expect good training, including more hands-on work than in other firms offering similar levels of sophistication in the practice. Associates will be pleasantly surprised by the sophistication of this small firm, combined with a warm collegial environment.
Intellectual Property Secretary/Paralegal RESPONSIBILITIES: Draft correspondence, memoranda, and other legal documents to be reviewed by an attorney/paralegal. Answers telephone calls, takes messages or sends callers to voicemail system if preferred. Reads, sorts, and date stamps incoming mail. Ensures that outgoing mail is timely delivered. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar, contact lists, and deadline reminder systems. Requests new files through Business Intake and requests and follows up on conflict of interest checks with Records Department. Maintains attorney and general office files. Reviews and prepares files to be closed when matters are complete. Greets clients and visitors; maintains good customer service with external and internal clients; observes confidentiality of attorney-client relationship. Makes appointments and travel arrangements for attorney(s)/paralegal(s). Enters attorney and paralegal time into the timekeeping system. Works with Billing Department and billing attorney to review and revise billing Proformas. Assist in finalizing bills for client mailing. Works closely with administrative support staff (word processing, receptionists, Business Intake, Office Services, accounting and billing, etc.). Performs other tasks and responsibilities as requested. Qualifications: High school diploma or equivalent. Some college coursework is preferred. Notary Public is preferred. Administrative or legal secretarial experience. Working knowledge of internet use for research purposes. Working knowledge of the court system and procedures, if applicable to practice group area. Good understanding of law office policies and procedures. Proficiency with software and terminology relevant to practice group area. Excellent proofreading skills and accuracy. Excellent organization skills and able to prioritize numerous tasks and complete them under time restraints. Possesses interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys, and staff and is a team player. Excellent computer skills and experience with Windows 7/Microsoft 2010 Suite. Type a minimum of 75 wpm.

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