Legal Secretary in Rockford, IL| LawFirmStaff

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Title : Legal Secretary

Location : Illinois - Rockford
Refer to Job # UVQB804433

Legal Secretary The candidate will types, edits, files and may compose correspondence, including letters, memoranda, pleadings, and other documents. Transcribes dictation and/or edits handwritten documents. E-files documents with state and federal courts. Updates and maintains databases. Records court dates, deadlines, etc. on daily calendar. Screens telephone calls and/or takes messages when needed. Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains all client and general files. Greets clients and visitors; maintains professional appearance and attitude; maintains good public relations and customer service with clients; maintains confidentiality of attorney-client relationship. Makes appointments and travel arrangements; processes expense reimbursements; and maintains calendar and deadline reminder system. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. The candidate should have 3+ years of experience as a legal secretary in estate planning and real estate preferred; working knowledge and experience in AIA, ILS, Fast Tax, Estate Valuation, RIA Checkpoint as well as Laredo; strong organizational skills with an exceptional attention to detail; strong communications, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm. Must have a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications; must be able to maintain a high degree of confidentiality; and consistently produce high-quality work product.

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