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Title : Legal Secretary / Administrative Assistant

Location : Florida - West Palm Beach
Refer to Job # WGVR730107

Legal Secretary / Administrative Assistant The candidate will manage a high volume of matters with considerable client contact as well as assist attorneys. Must be well-organized and attentive to details. Will be responsible for administrative, secretarial and clerical tasks of high responsibility. Work involves displaying initiative, good judgment, professionalism, follow-through, the ability to multi-task and readily adapt to fast-changing priorities, neatness and organizational skills, and a strong work ethic. Providing administrative support to staff members. Answering and handling client telephone calls (this person will often be the first person a client interacts with from firm, so telephonic presence and confidence are needed). Data entry and transcription. Drafting and reviewing estate planning documents. Transcribing letters, memos, and other communications. Organize and create seminar materials and handouts. Maintain and order office supplies. Managing subscriptions and some invoices for office. Communications with building manager. Make hotel and flight reservations. Opening and organizing new files. Scanning and properly organizing documents. Prepare staff for out of office appointments with necessary materials and instructions. Make appointments and keep calendar for staff. Preparing invoices for firm. Follow up with client matters without missing deadlines. Appropriately calendar deadlines and ensure they are met. Must have 3 years of experience. Excellent legal secretarial, administrative and typing skills needed. Must be proficient with Word Perfect, Word, Excel, Office 365. Estate Planning experience strongly preferred. Must be able to read and write English fluently.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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