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Title : Practice Assistant (aka Legal Secretary For Corporate Practice Group)

Location : Connecticut - Stamford
Refer to Job # YDHE842724

This is one of the largest and fastest growing law firms in the world and has become one of the most dominant telecommunications firms in the U.S. This Florida office is a full service firm that is an innovator in law firm technology, providing clients with advanced connectivity and cost-effective services. Attorneys enjoy a friendly work environment where cross-utilization and support among practice areas throughout the firm is consistently encouraged. There is a lot of diversity of experiences, cultures and education among their employees, which advances their well-rounded approach to delivering legal services. The firm's long tradition of community and public service is evident by their pro bono work and pledge to approximately fifty hours of it per year.
Practice Assistant Duties: The candidate will create, format, edit, proofread and manage Word documents, Excel spreadsheets, and PowerPoint presentations. Draft routine correspondence, forms, etc. under the supervision of an appropriate lawyer/professional. Answer telephone and routine questions from clients and staff members and/or route calls to the appropriate lawyers or staff members. Assist with managing lawyer's calendar by scheduling appointments, depositions, meetings (external and internal), hearings, closings, etc. Schedule domestic and foreign travel through a firm travel system, including flights, hotels, and/or car rentals. Track, organize, and process reimbursements, invoices, and check requests. Run conflict checks, open new client matters, and draft engagement letters and other required documents; provide guidance to lawyers so completed forms are submitted properly. Open prioritizes and distributes mail. Coordinates mailings, deliveries, copying, and courthouse filings where appropriate. Enter and manage work requests from lawyers in the workflow tool and complete them according to provided deadlines. Perform routine filing, photocopying, scanning, compiling, and distributing of documents; identify and coordinate available services provided by administrative departments such as office services, the IT Help desk, word processing, accounting, billing, and records. Operate independently to ensure assignments, which may be complex in nature or require high-level production, are completed in an accurate and timely manner. Produces a high volume of work assignments in an accurate and timely manner. Perform clerical duties for non-legal departments, as needed. Qualifications: The candidate should have 4-5 years of supporting lawyers and paralegals with administrative or client-related tasks. Advanced knowledge of Microsoft Office Suite. Experience with Worksite/Filesite document management system. Has attained proficiency in all of the core legal administrative assistant functions and has advanced technology and communications skills. Ability to work in a fast-paced environment with demonstrated ability to coordinate multiple competing tasks and demands. Superb attention to detail, grammar, and punctuation, and the ability to articulate thoughts and effectively present new ideas and findings.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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