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Title : Legal Secretary
Location : California - Newport BeachRefer to Job # UJPL715128
Legal Secretary The candidate files Documents with Court: E-file (and paper file, when applicable) documents with local, state, federal and appellate courts. Research local rules. Prepare documents for filing under seal. Prepare courtesy copies. Prepares Documents: Using the firm s word processing and document management software, keyboards, prepares and processes correspondence and memoranda as well as complex legal documents according to the requirements set by each court and practice group requiring knowledge of legal terminology and advanced formatting skills. Prepares shell/template documents (including pleadings and discovery) for attorneys. Composes and drafts routine cover letters, emails and documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Prepares revisions and redlines documents as directed. Coordinates lengthy and complex document preparation with the Word Processing staff as needed. Processes Mail: Prepares and processes outgoing mail, arranges for specialized mail or messenger services as required. Ensures that all attachments, exhibits and enclosures are included. Coordinates activities with the mailroom personnel as needed. Maintains Calendar: Coordinates specific dates with the Calendar Department as needed. Coordinates Financial Functions: Enters attorney timesheets. Prepares expense reimbursement and disbursement requests. Edits bills in online billing system and coordinates client billing matters with the billing staff in the Accounting Department. Provides Administrative Support: Prepares and processes conflicts requests and new matter forms. Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports. Schedules meetings and arranges for conference rooms and meals. Maintains and updates contact names and addresses in the firm s contact database. Communicates effectively with clients and with others in the firm. Is proactive in anticipating the business needs of the attorneys; plans ahead and meets deadlines. High school diploma or GED required; BA preferred. Should have 5+ years of experience as a Legal Secretary or Legal Assistant. Accurate typing at a net speed of at least 60 words per minute required. Must have strong computer proficiency in the use of the MS Office Suite of software (Word, Outlook, and Excel), document management, time entry and other database software. Must have a thorough working knowledge of the Federal and California court systems. Proficiency with Microsoft Word is a must, including the use of styles and the creation and formatting of pleadings and other complex documents including appeals briefs, and tables of content and authorities. Excellent e-filing skills are required.
Email: jobs@lawfirmstaff.com NO CALLS PLEASE
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