Legal Secretary in Tallahassee, FL| LawFirmStaff

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Title : Legal Secretary

Location : Florida - Tallahassee
Refer to Job # LFKO789748


Legal Secretary The candidate's responsibilities, by way of example only, include : Answering phones, arranging travel schedules and reservations, meetings, conferences and appointments for attorneys in the office, preparing legal documents, including draft pleadings, memorandums, discovery requests/responses, and correspondence, electronic filing with courts, scanning and/or copying documents, transcription, conducting client conflict checks, keeping files organized, closing files, entering attorney time, maintaining multiple electronic calendars, and other administrative tasks. Understanding of court systems and knowledge of e-filing and Pacer. Attention to the importance of meeting all deadlines. Schedule appointments, multi-party conference calls, conference rooms, and travel arrangements for attorneys. Scheduling and coordinating hearings, depositions, mediations, and meetings. Preparation of information needed at hearings. Handle incoming mail, prepare outgoing mail or packages for shipment, and follow up on timely delivery. Monitor attorney incoming e-mails. Maintain client contacts and mailing lists. Open new files, perform conflict checks, and maintain all client and general files. Conduct periodic review for possible storage of older files; prepare files to be closed. Interpersonal skills necessary in order to communicate by phone and in person, take and relay messages, and follow instructions effectively with a diverse group of clients, attorneys and staff and provide information with ordinary courtesy and tact. The candidate must have have 3 + years of administrative experience, exceptional communication and organizational skills, and the ability to work effectively within a group or independently with minimal supervision. Experience in Commercial Litigation, Environmental, and Criminal areas of law a plus, but not required. Should be proficient in Microsoft Office 365: Word (high priority), Outlook, PowerPoint, and Excel, and type a minimum of 65 words per minute with high accuracy. Must have a college degree is preferred, and experience in a law firm is helpful, but neither are required.
 
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