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Title : Legal Secretary

Location : California - Sacramento
Refer to Job # YGNH811129

Legal Secretary Responsibilities: Manage assigned attorneys daily/weekly calendars and limitations. Maintain calendar of meetings, court appearances, depositions, arbitrations, mediations, and business trips and apprising attorney of responsibilities in advance of commitment. Coordinate conferences, meetings, and appointments for attorneys, paralegals, and clients including conference room scheduling, meals, and preparation of materials as needed. Ensure timely and accurate completion of the preparation of court documents, correspondence, and memoranda. Review, edit and finalize documents and ensure timely service on all parties and filing with the court. Create shell pleadings based on court rules for attorneys as needed. Review incoming mail and emails for calendaring of appointments, court hearings, depositions, arbitrations, mediations, meetings, and interviews. Responsible for maintaining knowledge of court rules, fee schedules, and filing dates for both State and Federal courts. Responsible for reviewing and ensuring proper calendaring of limitations based on incoming/outgoing documents and correspondence. Proofread finalized documents, correspondence, and memoranda to ensure accuracy of copy, grammar, punctuation, and syntax before processing. Receive, screen, and transmit telephone calls and messages to attorneys, paralegals, clients, and staff. Handle incoming and outgoing mail and emails. Scan and save to internal network and hard file. Distribute promptly upon receipt. Process all new incoming matters and work with the calendaring and billing departments to open a new file. Create initial hard and digital files including initial shell pleadings, save incoming materials, check court docket for missing documents, and ensure limitations are calendared correctly. Transcribe dictations and review and complete handwritten edits on correspondence, documents, memoranda, and project work in the daily production of legal documents. Edit and finalize documents, copy and distribute to court, clients, attorneys, paralegals, and staff as necessary. Maintain digital and hard copy files of all case materials. Filing pleadings and correspondence in chronological order inappropriate files. Delegate filing of materials in physical hard files as needed. Ability to work as part of a team with attorneys, paralegals, and other legal assistants. Maintain regular communication with attorneys, paralegals, and other legal secretaries regarding ongoing projects and upcoming limitations. Coordinate travel arrangements securing air, hotel, and car plans for attorneys and clients, if necessary. Organize final documents and coordinate preparation of bound volumes including indices and confirming all documents have been properly executed. Other duties as required and requested by supervisory personnel. Qualifications: Must have 2 years of progressive legal secretary experience in litigation; thorough knowledge and understanding of the organization, functions, policies, and procedures of the firm. Must have the ability to independently exercise discretion and judgment; communicate effectively via telephone, in person or in writing, and in a professional manner using tact and discretion; work effectively under pressure; produce a quality written product, including grammar and content. Must have a typing speed of 60 words per minute and be able to transcribe documents at a comparable rate; efficiency with MS Office Suite; general knowledge and understanding of state and federal court rules, policies, and procedures as well as proper litigation docketing and timetables; perform proper legal file organization; general understanding and performance of proper law office ethics and confidentiality of all client matters and the firm's relationship with clients (i.e., billing rates, billing cycles), non-public information relating to clients and files as well as the firm's general business practices.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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