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Location : New York - Long Island
Refer to Job # TURK840532
This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Managing Attorney The candidate will be responsible for the daily activities of a full-service Docket and Court Services Department. Filing, serving, and retrieval of court documents, either physically or electronically, and the processing of incoming court documents (both paper and electronic), docketing relevant dates, and running reports. Assist, guide, and support daily operations of the firm's Managing Clerk's office and provide a comprehensive range of research and support to attorneys and staff in the New York office. Provide docket and court services support to attorneys, including research, writing, retrieval, submission, and/or filing of legal documents in City, State, and Federal courts or with government agencies; substantive procedural guidance and advise attorneys regarding litigation procedures in compliance with State and Federal rules. Complete all assigned docketing and calendaring work in a timely and accurate manner, and in accordance with firm policies and procedures. Assist with procedural research assignments and other administrative projects. Serve documents, attend calendar calls, and arranges for service and/or filing in other jurisdictions. Monitor court dockets for the Firm's active matters and/or filings for new litigation matters against firm clients. Maintain docket/calendar for firm's attorneys. Screen and review incoming court documents and office correspondence to calculate and capture relevant dates into the Firm's calendar database/docketing system. Ensure that lawyers are notified of filing deadlines and court appearances. Prepare calendar reports for distribution to the attorneys on a regular basis. Perform electronic court filings for state and federal district and appellate courts. Assist with the preparation of documents and/or filing of documents in the United States Supreme Court. Review for form and procedural compliance, documents received, served, and filed by the Firm. Coordinate or serve as project manager for special projects as needed. Maintain quality control of a comprehensive case calendar, using the information provided by attorneys and consulting applicable court rules to calculate deadlines for filing and service; work with docketing personnel to ensure that the calendar system contains accurate and current information. Review documents to be filed for form and procedural compliance to identify and remedy potential defects based upon the particular court's requirements. Facilitate the processing of court filings to extract sensitive critical dates and, when necessary, modify calendar entries with explanatory text to supplement the automated rule-set information in the docketing software. Screen and review incoming court documents and office correspondence to calculate and capture relevant deadlines for entry into the docketing database, and ensure proper filing of documents with each court and related response deadlines. Keep abreast of developments, changes, and updates to procedures and rules in the forums where the firm practices, and notify the attorneys of same, with an emphasis on continuing to develop and update working knowledge of court rules and procedures in state and federal courts in New York and New Jersey. Coordinate with vendors regarding document retrieval, transcript requests, filings, and service as needed. Research and provide guidance to attorneys and litigation support staff regarding litigation procedures applicable filing procedures (e.g., for commencement of actions, motions, orders to show cause, applications for TROs, judgments, etc.) for cases pending in New York State and Federal courts, as well as other courts nationwide as needed. Perform complex database searches to locate and retrieve selected documents. Assist, guide, train, and support the Managing Clerk's office staff. Accurately and completely record billable time spent and tasks performed in accordance with firm policy and client-imposed billing protocols; enter and release time promptly in compliance with the firm's announced deadlines, and promptly submit records of hours worked in compliance with the firm's established deadlines. Accept and perform other duties and responsibilities as assigned. Maintain regular and consistent attendance and punctuality. Adhere to schedule by being timely on breaks, lunches, and meetings. Process time and expenses regarding travel and Court expenditures.
The candidate must have a Bachelor's degree and/or a J.D. degree from an accredited law school and member in good standing of the New York Bar Association required with 2+ years of experience as a Managing Attorney, or equivalent experience dealing directly with the courts, is required; civil litigation and/or paralegal or experience is a plus; prior experience in a law firm is highly preferred; excellent working knowledge of civil procedures, court procedures, and rules of all Federal, State, and Local courts; proficiency with New York State Courts eFiling (NYSCEF), Federal court (CM/ECF), and all state court electronic filing systems; proficiency with Pacer; PacerPro; Lexis/Nexis; Westlaw; CompuLaw, ProLaw, CourtAlert; CourtLink; MA3000; Microsoft Suite (Word; Excel; PowerPoint; Outlook); Adobe Acrobat; experience with complex commercial litigation; willingness to adapt and learn new technology, software applications, and upgrades; excellent grammar, proofreading, and superior organizational skills required; superior communication skills, both verbal and written, with clients, attorneys, staff members, and other business contacts are required; ability to communicate and handle stressful situations in a professional, calm, courteous manner; flexibility to work overtime is essential; strong organizational skills; strong analytical and problem-solving skills; highly developed skills in time and task management, attention to detail in striving for perfection in the firm's work product and client service; strong interpersonal communication; ability to work harmoniously and effectively with others; post-collegiate level writing and oral communication skills; ability to work in a fast-paced environment and manage multiple projects with competing deadlines and priorities; advanced proficiency in the use of Microsoft Office business applications (Word, Excel, and Outlook) for the creation and editing of complex documents, spreadsheets, and email; proficiency in the use of computerized legal research and document retention databases for the performance of fact and legal research and effective management of complex evidence and case files.
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