Legal Secretary in Parsippany, NJ| LawFirmStaff

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Title : Legal Secretary

Location : New Jersey - Parsippany
Refer to Job # SFNI798229


Legal Secretary Duties: Type, format, and edit legal documents. Transcribe dictation; proofread copy for spelling, grammar, and content; make appropriate changes. Take phone messages and create phone log. Heavy filing. Enter attorney time, review, and process. Organize and prioritize large volumes of information. Open and close new matters including conflict checks; gather and retrieve information from files when needed. Provide administrative support (copy, scanning, faxing, etc.). Answer telephone, greet clients, respond to and assist clients, provide information and assure appropriate follow-through and/or resolution. Handle all other administrative duties as assigned. E-filing in State, Federal and Federal District Court. Typing, formatting and editing motions, briefs, answers, due process petitions, contracts, resolutions. Requirements: Paralegal training and/or certification preferred. 5 years of experience as a litigation legal secretary in New Jersey and New York law. Familiarity with federal, state and local courts and procedures. Excellent organizational and communication skills with close attention to detail, and exceptional proofreading skills. Ability to utilize advanced features of Microsoft Office suite (Word, Excel, Outlook). iManage/FileSite experience a plus. Must exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment and decision-making skills. High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Ability to research, gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Ability to use standard office equipment, including personal computer, copier, scanner, facsimile, telephone. Willingness to help others in the office if needed.
 
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