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Title : Legal Secretary

Location : Rhode Island - Providence
Refer to Job # TRMZ809619

Legal Secretary Responsibilities: Provide secretarial support to assigned attorney(s) with accuracy and timeliness, strong typing skills and the ability to red-line and draft documents. Work with sensitive, confidential information and ensure that day-to-day support for the team runs smoothly and efficiently. Prepare legal documents, correspondence, memos, letters and reports. Assist with drafting and preparing documents such as audit responses, table of contents, and Minutes for Board of Directors. Establish and maintain files and enter data into spreadsheets. Send and retrieve documents from Records and follow work flow procedures asit relates to opening/closing matters and generating engagement/disengagement letters. Answer phones and handle routine inquiries for internal and external contacts; refer calls to other contacts as needed and take thorough messages. Maintain a courteous and service driven demeanor at all times. Maintain attorney calendar(s) and contact lists as requested. Arrange internal and external client meetings and conferences. Stay apprised of calendars and actively communicate changes or reminders as needed. Coordinate all business-related travel arrangements for direct report attorneys and submit all business-related expenses for reimbursement on behalf of the attorney(s). Maintain familiarity with legal terminology, working knowledge of applicable basic legal procedure and law firm document protocol. Ensure a high level of service when interacting with clients, and other related internal and external contacts. Maintain discretion and sound judgment when interacting with internal and external clients. Maintain a helpful, proactive and professional manner when interacting with internal and external clients. Support and cultivate service standards as expected by the Firm. Operate standard office equipment such as computers, photocopiers, calculators, and use required software applications to effectively perform job duties. Scan and clean up documents utilizing scanner equipment and software. Convert and format documents from other software applications. Record, edit, and submit timesheets through DTE time and billing system; proofread and oversee paperless proformas, transfers. Coordinate and oversee attorney billing; work with the billing coordinator to format and send monthly bills to clients. Take initiative to build on existing skills through both self-directed development, as well asFirm sponsored training programs. Willingness to share knowledge with others in the Firm. Take initiative to creatively solve problems and research information to advance matters. Perform other duties and responsibilities as assigned. Qualifications: Bachelor's Degree required. Must have 7 years of experience. Must have prior experience supporting Corporate Transactional attorney(s). Keyboarding skills of at least 65 wpm. Advanced skills in MS Office Suite Word, Excel, Outlook and PowerPoint, DTE, Elite orsimilar systems. Knowledge of legal document formats. Effective oral and written communication skills.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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