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Title : Experienced Legal Secretary/administrative Assistant

Location : Illinois - Arlington Heights
Refer to Job # QCOV760803

Experienced Legal Secretary/Administrative Assistant The candidate will be responsible for performing administrative duties to assist attorneys. Prepare and process correspondence and legal documents such as complaints, answers, responses, subpoenas and various types of agreements. Prepare electronic presentation materials as well as paper handouts. Prepare hearing binders and other bound materials. Mail, fax, or arrange for delivery of legal correspondence to clients, opposing counsel, court officials, etc. Receive, transfer, and place telephone calls and conference calls. Make photocopies of correspondence, documents and other printed materials. Scan documents for email or placement in electronic client files. Assist attorneys in organization of their files. Draft and type office memos. Make necessary travel and dining reservations for attorneys. Submit weekly expense reimbursement requests for attorneys. Maintain attorney CLE records. Coordinate with Clerk to prepare and clean up conference room for attorney/client meetings. Reception phone relief during lunch hour on a rotating basis with all legal secretaries. Report building or maintenance issues to Administration team. May be asked to deliver items to courthouses, clients or post office in an emergency. The candidate should have a minimum education of High School Diploma. 3-5 years of previous legal secretary work experience. Highly proficient in Adobe Acrobat and MS Office 2010, including Outlook, Word, Excel, Publisher, and PowerPoint. Familiarity with Juris, WestLaw, and I-Manage preferred. Ability to prepare legal correspondence, legal presentations, and documents using MS Word, Excel, and PowerPoint. Ability to use MS Outlook for email and calendaring. Ability to transcribe dictation. Flexibility and organization skills to coordinate and tend to the workload of up to five attorneys on a daily basis. Ability to plan and prioritize work and multitask effectively. Ability to organize and maintain files and records. Extensive knowledge of grammar, punctuation, sentence structure, and spelling. Excellent proofreading skills. Knowledge of the use of legal reference and research materials. Familiarity with legal practices, terminology, court rules, and filing procedures including knowledge of ECF filing system. Proficient to advanced knowledge of all skills listed in Minimum Standards and Requirements for a Legal Secretary document.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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