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Title : Paralegal/assistant Firm Administrator

Location : Massachusetts - Newton
Refer to Job # GKKY805575

Paralegal/Assistant Firm Administrator The candidate requires a high level of efficiency, organization, accuracy, initiative, responsibility, and curiosity. Will responsible for assisting lawyers with client cases and for overseeing marketing and office/administrative operations and activities. Significant responsibilities also involve serving as primary backup for Firm Administrator and providing coverage and guidance to other administrative support staff. Acquire, analyze, review, and produce case documents from clients and opposing counsel. Draft and revise documents for client matters and firm outreach. File documents with courts and administrative agencies. Analyze and calendar case deadlines. Produce efficient, accurate formatting and typing of legal documents. Perform factual research and data analysis in support of client matters. Schedule witness interviews. Maintain substantive communications with clients, witnesses, opposing counsel, courts and administrative agencies. Assist attorneys in various preparatory tasks for court and other legal appearances. Prepare historical billing information for presentation to the client, courts, or other venues. Oversee attorney legal membership renewals. Oversee Firm marketing and IT related functions including to IT vendor relations, IT systems upkeep and training, promotion of the firm, and maintenance of the firm's website. Provide research and reporting to partners in support of firm marketing and outreach efforts. Draft and post blogs on firm's social media sites. Prepare billing information and manage credits, return of funds, or rate changes for the attorneys to discuss with clients when negotiating new billing arrangements. Responsible for interacting with clients as it regards financial questions and activities. Manage attorney referral fee reconciliation process and payments. Prepare, edit, finalize, and distribute bills for attys (monthly and off-cycle). Make bank deposits as requested. Be readily available to answer the Firm Administrator's questions regarding firm protocol, systems, or software/hardware involved within the general billing process.. At the Firm Administrator's discretion, oversee and guide work of clerical staff. Serve as liaison and contact person for job applicants for selected openings. Prepare schedule for attorneys, including for meetings, panels, and conferences. Draft memorandum on office protocol to increase firm efficiency. Draft general correspondence, including cover letters and e-mails. Perform general office tasks, including typing, telephone answering, filing, and emailing. Assist with compliance for firm's Written Information Security Program (WISP) policy. Conduct ordinary office start-up and shut-down procedures. Manage office recycling program. Provide coverage and backup for other staff as required.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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