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Title : Legal Secretary

Location : Iowa - Cedar Rapids
Refer to Job # ZHUN733890

Legal Secretary Duties: Under the direct supervision of the supervising Attorney, provides administrative and secretarial support for assigned attorneys. Will perform coordination of meetings and conferences and working on special projects. Assembles highly confidential and sensitive information. Independent judgment is required to plan, prioritize and organize diversified workloads. Careful management of all channels of communication: including correspondence, telephone, facsimile, and email. Types and designs various kinds of documents per assigned attorneys including, general correspondences, memos, briefs, pleadings, agreements, charts, tables, graphs and visual presentations and other such documents specific to the attorneys area of practice. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy. Reviews, sorts and distributes mail. Filing, copying and scanning of documents. Open new file matters including conflict of interest checks. Handling of telephone calls to and from clients and others per assigned attorneys. Takes messages or fields/answers re: routine and non-routine questions. Utilization of SUBROtools. Scheduling of depositions. Monitor and update schedules, meetings, travel and conferences of assigned attorneys per their request. Backup for other secretarial staff when they are out of the office or have work overload. Backup for front desk when staff member is out of the office or on a scheduled shift break. Provide exceptional customer service in welcoming and greeting guests and clients, answering the telephone, relaying messages and assisting visitors and callers. Represent and perform duties in a professional, responsible and trustworthy manner. Communicate effectively both verbally and written. Requirements: High School Diploma (or equivalent) and 1-2 years of clerical work experience. Experience preferred in litigation and workers compensation administrative support. Working knowledge and proficient use of personal computer, Microsoft Outlook and the Microsoft Office Suite of programs (Word, Excel and PowerPoint). Familiarity with basic office procedures and equipment including, but not limited to: copiers, fax machine, printers, postage machine and transcription equipment. Excellent command of English grammar and composition. Familiarity with TABS3 software program. This is a sedentary role; however, some filing is required. This would require the ability to lift files, retrieve files from cabinets and basement storage, open filing cabinets and bend or stand as necessary. Time management and strong organizational and communication skills required. Ability to understand and follow specific and detailed instructions.

Email: jobs@lawfirmstaff.com NO CALLS PLEASE

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