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Ip/patent Prosecution Legal Secretary

Title : Ip/patent Prosecution Legal Secretary

Location : Texas - Dallas
Refer to Job # VLDQ732863


IP/Patent Prosecution Legal Secretary The candidate will handle duties that include: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner; Complete complex e-filings in state and federal court; Generate TOC and TOA. Manage attorneys calendar. Prepares complex legal documents and correspondence requiring knowledge of legal terminology and advanced formatting skills. Prepare and submit documents to federal agencies. Creation of pleadings. Deposition scheduling. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proforms and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Assist lawyers with paying State Bar and specific court dues and helps track CLE credits. Organizes and manages financial duties for four different coalition groups by maintaining an Excel spreadsheet. Oversees the preparation and distribution of client memoranda and notebooks. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Aswers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Must have High School Diploma required; some college and/or PLS Certification desirable. Must have 5+ years work experience in a law firm environment, or related professional experience. Must have knowledge of legal terminology and of court system and rules for filings and correspondence. Must have knowledge of electronic client invoicing. Must have ability to gather data, compile information and prepare reports. Should have strong organizational and records management skills. Must have ability to communicate effectively and with tact and diplomacy, both orally and in writing. Should have ability to maintain confidentiality of all information. Must have advanced computer and software application skills. Must have ability to organize and prioritize numerous tasks. Must have ability to learn and use databases. Must have ability to work effectively with a wide range of individuals. Must have ability to multi-task and work well under time constraints. Must have ability to work well independently and in a team environment. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor,. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Paralegal

Title : Patent Paralegal

Location : Georgia - Atlanta
Refer to Job # VXHP732937


Patent Paralegal The candidate will be responsible to provide support for all types of patent activities. Operate as part of a team of attorneys and support staff to provide a high level of service to both internal and external clients. Review and manage docket for U.S. and foreign deadlines, understand docket and deadlines and action needed on each file. Assist in patent filing strategy discussions and due diligence. Assist in filing of U.S. and PCT patent applications, both electronically and paper (including preparation and review of necessary filing documents). File and assist in prosecution of design applications (including convention deadlines for filing abroad). Assist in drafting correspondence to clients regarding status of applications and patents, including reporting filing receipts for applications, publication notices and forwarding patent certificates. Draft detailed letter to client reporting Office Actions. Prepare response to Notice to File Missing Parts. Process payment of Issue Fees. Process post allowance reviews. Draft preliminary amendments with claim identifiers. Prepare office action responses. Effect national phase entry of PCT applications, and prepare and file continuing applications. Correspond with foreign associates, oversee payment of foreign associates' invoices, and preparation of reporting letters to client. Review files and prepare Information Disclosure Statement and accompanying documents. Track chain of title in U.S. patents and ability to perfect same. Effect portfolio transfers and manage multi-client portfolios. The candidate must have knowledge of filing requirements for convention (non-PCT) applications. Extensive knowledge of U.S. or PCT patent rules and procedure; knowledge of national laws of other countries is essential. Knowledge of various Courts systems and filing requirements is required. 4 year degree or equivalent work experience that demonstrates the ability to perform the duties of the role is necessary. 3 years of relevant work experience in a professional environment is preferred which includes progressive responsibility in managing patent matters; law firm experience is desirable. High level of proficiency with technology including Microsoft Office Suite applications, Adobe Acrobat, U.S. Patent Office Electronic Filing System, Dialog and other internet research tools is must. Ability to compose routine correspondence is needed. Excellent organizational skills and the ability to work independently prioritize assignments and handle multiple projects simultaneously are needed. Must maintain confidentiality of client information. Should have ability to work in fast-paced environment. Ability to perform well under pressure is essential. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Paralegal

Title : Patent Paralegal

Location : Michigan - Detroit
Refer to Job # GRXA732705


Patent Paralegal Detroit, MI The candidate will be reviewing and organizing files, reviewing docket for deadlines. Prioritizing workload to meet foreign filing deadlines and due dates. Preparing and reviewing appropriate correspondence from foreign associates and to clients and associates regarding new applications, formal requirements, filing details, etc. Assist in filing of U.S. and PCT patent applications, both electronically and paper (including preparation and review of necessary filing documents). Process Office Actions. File and assist in prosecution of design applications. Track chain of title in U.S. patents and ability to perfect same. Communication with the USPTO and relevant knowledge regarding the USPTO databases. Preparing, maintaining and updating reports for clients regarding status of applications and patents, including reporting filing receipts for applications, publication notices and forwarding patent certificates. The candidate should have 2-5 years of intellectual property experience and have previous foreign filing experience, and strong computer and research skills. Experience using CPI docketing software is a plus. General knowledge of intellectual property filing and prosecution rules/regulations is required. Extensive knowledge of U.S. patent rules and procedures; knowledge of PCT and/or national laws of other countries. Excellent interpersonal and organizational skills required. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Prosecution Legal Secretary

Title : Patent Prosecution Legal Secretary

Location : Georgia - Atlanta
Refer to Job # GRAX732707


Patent Prosecution Legal Secretary The candidate will draft, edit, and file court documents and related correspondence. Handle time entry and billing for assigned attorney(s) and paralegal(s). Resolve billing disputes between client and Accounting. Prepare cover letter for invoices. Processes CIMS. Maintain files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Send files and records off-site when appropriate. Maintain and update attorney(s) calendar; enter contacts into InterAction on behalf of attorney(s). Coordinate travel arrangements and processes expense reports. Coordinate in-house meetings and assists as necessary. Open mail and date stamps, when appropriate. Answer and handle all incoming phone calls in a professional manner. RSVP attorney(s) for seminars and conferences. Maintain open communication with attorney(s) at all times. Assist attorney(s) and paralegal(s) with preparation and prosecution of patent, trademark and copyright applications. Report the Notice of Assignment Recordation to the client. Calendar docket Non-Provisional and Foreign Filing due dates; send reminder letters regarding upcoming non-provisional and foreign filing due dates. Prepare transmittal documents, including Application Data Sheet (ADS), Transmittal letters and fee transmittals. Prepare declaration documents, power of attorney and assignment documents. Maintain and organize USPTO/client correspondence. Track patents/applications in PAIR at attorney request. E-file applications via EFS-web. Prepare IDS (Information Disclosure Statement) based on the background of the invention. Prepare IDS based on any search reports in a related PCT application. Prepare filing receipt reporting letter. Calendar docket due dates for response to Election/Restriction Requirement and Office Actions, as requested by attorney. Prepare shell documents for the Response to the Election/Restriction requirement, Office Actions, foreign correspondence to respond to Office Actions; prepares any extensions of time when responding to an Election/Restriction Requirement. Prepare draft letters reporting Office Action when received for attorney review and revision. Prepare shell documents for the Response to the Office Action. Prepare Notice of Appeals, when warranted and Appeal Brief Shell. Prepare draft letters reporting Notice of Allowance and Issue Fee due for attorney review and revision; prepare issue fee for payment. Prepare draft letters reporting Issued Letters Patent. Proofread all correspondences, patent cover pages and claims. Obtain file histories of issued patents or published applications via PAIR. The candidate must have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work and work with a wide spectrum of individuals. High School graduate; College degree preferred. A minimum of 3 years patent prosecution legal secretary experience. Large law firm experience is a plus. Must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. It is essential that the Legal Secretary have strong proofreading skills, organizational skills and solid attention to detail. Must have proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, FileSite or other document management software, Aderant or other time entry software, Change Pro or other change tracking software. Proficient in Visio is highly desirable. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Attorney

Title : Patent Attorney

Location : Virginia - Tysons Corner
Refer to Job # BDXB732453


Patent Attorney The candidate will be responsible for preparing and prosecuting domestic and international patent applications, and working on other patent related counseling matters, including opinions and strategic patent portfolio development. Must have good academic records, and 2+ years of significant experience drafting and prosecuting patent applications. Post-graduate degree and experience with complex Patent Office proceedings, client counseling with opinion drafting, and/or other related patent practice experience is preferred. Should have the ability to work in a team environment and preferably have a technical background in any of physics, mechanical engineering, biomedical engineering, aerospace engineering, computer science, and/or electrical engineering. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Attorney

Title : Patent Attorney

Location : North Carolina - Research Triangle Park
Refer to Job # JHJX732472


Patent Attorney The candidate will work as a patent attorney. Any degree will be considered. Must have 1+ year of prosecution experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Attorney

Title : Patent Attorney

Location : Indiana - Indianapolis
Refer to Job # VKQW732514


Patent Attorney The candidate will be responsible for preparing and prosecuting domestic and international patent applications, and working on other patent related counseling matters, including opinions and strategic patent portfolio development. Must have good academic records, and 2+ years of significant experience drafting and prosecuting patent applications. Post-graduate degree and experience with complex Patent Office proceedings, client counseling with opinion drafting, and/or other related patent practice experience is preferred. Should have the ability to work in a team environment and preferably have a technical background in any of physics, mechanical engineering, biomedical engineering, aerospace engineering, computer science, and/or electrical engineering. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Patent Attorney

Title : Patent Attorney

Location : Texas - Cedar Park
Refer to Job # PASL732306


Patent Attorney The candidate provides patent preparation, prosecution and intellectual property protection services to a variety of clients of different sizes and in different art areas. Additional skills in client management and foreign counsel management are desirable. Must have 3+ years of experience. Good standing with at least 1 state Bar is preferred. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # MWCI732386


Patent Legal Secretary The candidate will manage caseload for a specific client team or attorney group; Detailed knowledge of billing and accounting activities; Detailed knowledge of USPTO e-filing procedures; Detailed knowledge of U.S. patent prosecution requirements; Detailed knowledge in preparing responses to office actions and other USPTO correspondence; Maintain docket of filing deadlines as necessary for work assignment in adherence to established policies and procedures to meet demands of Firm clients and legal staff; As necessary, search appropriate databases for patent technical literature and other pertinent information; Prepare reporting letters to clients and billing, as needed; Updating of status charts, time entry and general filing of all incoming and outgoing documents; Administrative tasks such as opening of new client/matter numbers, submitting conflict checks, travel arrangements, time sheets and expense reports; Respond to inquiries from clients, timekeepers and staff regarding prosecution status and USPTO and/or client specific patent prosecution policies and procedures. The candidate must have minimum of 3 years of experience in patent prosecution. Should have detailed knowledge of USPTO policies and procedures. Must have previous experience in docket management. Should preferably have strong billing experience highly. Must have strong computer skills including an advanced knowledge of MS Word and document management knowledge, iManage/Mailsite preferred; some knowledge of MS Excel, PowerPoint and computerized billing preferred. Should have ability to work in a team-focused environment. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Patent Paralegal

Title : Patent Paralegal

Location : California - San Jose
Refer to Job # TJYA732073


Patent Paralegal The candidate will support one partner and associates with various aspects of US prosecution. Review and maintain docket report. US provisional and non-provisional applications (both e-filing and paper filing knowledge/experience). Preparation of signature documents, responses to missing parts, responses to restrictions, responses notice of non-compliant amendments/appeals, etc. Must understand the assignment process and rules (3.73b forms). Must understand Publication process and procedures- especially where foreign filings after US apps are concerned. Must be proficient in IDS rules and procedures (i.e., Possibly Related Cases case ruling and implications). Must have strong foreign skills/knowledge. PCT filings and process (both e-filing and paper filing knowledge/experience). National Phase filings and process. Must demonstrate strong English skills (both verbal and written). Must be able to communicate clearly and effectively their ideas, questions, etc. to USPTO personnel, foreign associates, clients, co-workers, etc. Must be willing to review docketing to confirm deadlines, etc. Experience with Patricia (PATRIX) docketing system a plus. Trademark experience is a plus. TM application filing (US and Foreign). TM prosecution, rules, procedures. TM post registration processes and requirements. Should have 5+ years of experience in an IP law firm. Must have strong US patent prosecution and post issuance skills/knowledge. Must have complete understanding of ALL potential malpractice deadlines. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Job Listings of Law Firm Staff