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Legal Secretary

Title : Legal Secretary

Location : California - Menlo Park
Refer to Job # DWGH725748

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Candidate will: Provide high quality and efficient legal secretarial and administrative service, by maintaining good client relationship and providing professional support to a team of attorney, specialist, legal assistant, manager and director. Relieve team member of clerical work and minor administrative and business detail. Answer telephone call and take accurate and complete message, give information to caller, refer to other, or hold for team member. Provide relevant and timely information to client and team member (including time when they are out of the office) in a professional, courteou, and effective manner. Retrieve voice mail message, arrange conference call. Prepare accurate, error-free, and properly formatted legal paper and correspondence from all draft. Is familiar with certain court procedure, formatting of brief, pleading and other legal document if necessary. Compile, type, revise, combine, edit, print, and store document. Compile material to be typed following written or oral instruction from supervisor or person requesting document to determine format desired, number of copie needed, priority, and other requirement. Read instruction and accompanying material, or follow verbal instruction from supervisor or person requesting document to determine format and content required. Establish spacing, margin, type size, style and color, and other parameter, using computer and word processing software. Type, revise, and combine material such a correspondence, report, record, form, minute of meeting, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Check completed document for spelling error, using software. Proofread and edit document for grammar, spelling, punctuation, and format. Correct error. Input data for revision or editing. File document and email in the Firm electronic document software. Distribute correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical report. Have proficient technical user knowledge of advanced function of Microsoft Word 2010 word processing software and 60 wpm typing speed. Adaptable to learning new software. Input team members time entry on a daily basis. Open new client and/or matter number; perform conflict check; request pre-bill selection of monthly bill for attorney review; make appropriate transfer, write-off, and correction; applied retainer, on account fee, and on account disbursement for third-party billing ; handle special billing request from client, i.e., travel detail, special billing format ; copy, mail and forward copy of finalized bill to Accounting Department; maintain billing file ; receive, copy, file and submit client check to Accounting Department; prepare client audit report ; act a liaison with Accounting Department on past due receivable. Schedule appointment, including meeting, conference, court date, and deposition for team member. Coordinate work flow and prioritize work so that all deadline can be met. Arrange travel schedule and reservation for team member. Reserve conference room for meeting; arrange for special equipment, and coordinate catering service. Review, prioritize, and route incoming mail. Prepare outgoing mail and overnight package using the postage-metering machine, scale, and Federal Express. Coordinate messenger pickup and delivery. Maintain current and orderly file according to Firm guideline, including, but not limited to client file, chronological, administrative, material for closing, etc. Provide quick retrieval of information, general document control, and update material. Close file and send to storage following Firm policy. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Temporary Attorney Assistant

Title : Temporary Attorney Assistant

Location : California - Menlo Park
Refer to Job # AKJS725457


Temporary Attorney Assistant The candidate methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firm s best practice methods. Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm s client contact database program. Inputs, reviews, edits, and closes timekeepers time entries bi-weekly through the Firm s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. Arranges for video conferencing and sets up conference calls. Fully supports cluster as needed. Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork. Assumes responsibility for maintaining the highest level of confidentiality. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. College degree is preferred. Should have 5+ years of litigation experience preferred. Billing experience, including electronic billing, is preferred. Law firm experience, including working with partners, is preferred. Working knowledge of Microsoft Word (2010) in Must have 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Temporary Attorney Assistant

Title : Temporary Attorney Assistant

Location : California - Menlo Park
Refer to Job # UJDL725458


Temporary Attorney Assistant The candidate methods and procedures, creates, edits, spell checks, and proofreads work product to ensure accuracy and completeness. Accurately transcribes from tapes, handwritten materials and/or dictation. Prepares a variety of forms and creates new documents using the Firm s best practice methods. Schedules and maintains timekeepers calendars, where appropriate. Maintains lawyer-client contact information and other pertinent information in the Firm s client contact database program. Inputs, reviews, edits, and closes timekeepers time entries bi-weekly through the Firm s web-based time entry program using Firm standards. Handles monthly client billing (paper and electronic billing). Review billing for accuracy and completeness. Performs client, matter and timekeeper inquiries, and narrative edits. Prepares timekeepers expense reports in a timely manner. Arranges for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. Coordinates travel arrangements through in-house Travel Department. Opens new matters and generate client conflict checks. Coordinates with Records Department for file retrieval. Sets up and maintains timekeeper s work files, including daily and regular filing. Indexes and prepares files for off-site storage. Prepares annual and/or supplemental audit letter responses. Prints and organizes a variety of documents received in a range of formats, including emails, attachments and documents from CD ROM, and receives and prints faxes. Arranges for video conferencing and sets up conference calls. Fully supports cluster as needed. Volunteers for overflow work. Actively seeks to maximize productivity and promote teamwork. Assumes responsibility for maintaining the highest level of confidentiality. Assumes responsibility for maintaining the highest level of confidentiality of all Firm and client information, records and files, both within and outside of the Firm. College degree is preferred. Should have 5+ years of litigation experience preferred. Billing experience, including electronic billing, is preferred. Law firm experience, including working with partners, is preferred. Working knowledge of Microsoft Word (2010) in Must have 60 wpm typing speed, excellent grammar, spelling, punctuation, and communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Private Client Paralegal

Title : Private Client Paralegal

Location : California - Menlo Park
Refer to Job # FLZV723815

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Private Client Paralegal Duties: Compile information, computations and draft federal and state estate or inheritance tax returns. Compile information, computations and draft federal gift tax returns. Collect and transfer of assets, payment of debts and administration expenses and the distribution of assets to beneficiaries for probate estates and funded trusts. Work on probate court papers. File wills in appropriate counties. Prepare deeds and assessor forms. Prepare basic forms and filings for entity formations and annual statements. Ensure proper docketing and timely filing of all tax returns and court papers. Prepare and send correspondence, including composing transmittal letters, etc.. Communicate with banks, other financial institutions and relevant parties to administration of trust. Prepare and coordinate requests for duplicating, messenger delivery, word processing, special mail handling, accounting and other office services. Meet with clients and attorneys concerning the estate and/or trust. Prepare wills, trusts and amendments. Research and draft probate court filings. Requirements: College degree and paralegal certificate or equivalent Satisfies requirements of California Bus. & Prof. Code Sec. 6450 et. seq. 5+ years experience as a paralegal with a law firm or financial institution, specializing in the areas of probate estate administration and fiduciary income taxation Experience in preparation of probate court documents including opening and closing court papers, inventories and accounts Notary or willingness to become notary preferred Experience in preparation of federal and California state death tax returns Experience in preparation of federal and California state income tax returns for estates and trusts Experience in preparation of federal gift tax returns Proficient in administration of probate estates and funded trusts, including the collection and transfer of assets, the payment of debts and administration expenses and the distribution of assets to beneficiaries; Proficiency in MS Word, Excel, PowerPoint, probate court e-filing software, CCH ProSystems fx, EstateVal, Estate Planning Tools, TaxInterest for Windows and zCalc. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Mid Level Corporate Staff Attorney

Title : Mid Level Corporate Staff Attorney

Location : California - Menlo Park
Refer to Job # ESFJ721448


Mid Level Corporate Staff Attorney The candidate should have 3+ years of corporate law firm experience, preferably in the Bay Area. Should have substantial experience representing emerging companies and venture capital investors in general corporate matters and private financing activities and should expect that such transactions and matters would represent a significant portion of their practice. Experience in securities offerings under the Securities Act of 1933 and in ongoing reporting obligations under the Securities Exchange Act of 1934 is welcome. Must be an active member of the California Bar. Must have outstanding writing and analytical skills, top academic credentials and a commitment to excellence. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Temporary Litigation Paralegal

Title : Temporary Litigation Paralegal

Location : California - Menlo Park
Refer to Job # ANCL724180


Temporary Litigation Paralegal The candidate will provide support for primarily IP litigation matters and work alongside attorneys and staff during each phase of the litigation process, paralegals provide a high level of service to both internal and external clients. Will maintain the group's parallel paper and electronic filing systems. Prepare and file (including e-file) pleadings drafted by lawyers in state and federal courts. Conduct various document searches and factual research. Create and maintain internal case databases. Run searches on internal and external document databases and systems. Prepare witness and matter material for case preparations. Organize case files and materials for attorney review and preparation. Work with attorneys in the preparation and filing of all court documents. Create, bind and distribute file and courtesy copies. Organize briefs and appendices. Act as liaison with outside agencies when needed. Oversee progress of documents, order transcripts form reporting services and fulfill requests from outside counsel and others. Prepare for and attend trials, as necessary. Must have 2-5 years of legal experience, ideally in the area of business or IP litigation. Paralegal certification and a high level of proficiency with computers are required. Must have strong knowledge of Federal court rules, and a demonstrated understanding of discovery and trial preparation procedures. Note: This is a temporary position not to exceed 90 days with a start date of August 13, 2018. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Job Listings of Law Firm Staff