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29 matches | 21 - 29 displayed 
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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # CNGE728302


Legal Secretary Duties: Reviews docket report/due date report for items to be completed making sure the attorney is aware of upcoming deadlines. Assist attorneys and paralegals with reviewing/clearing docket and communicating details to Docketing. Creates new patent prosecution files and supplemental files as needed. Prepares U.S. provisional patent applications for filing with the USPTO including related papers and checklist. Prepares and maintains Table of Contents for each U.S. patent prosecution file. Maintains order of documents in prosecution files. Prepares letters to client regarding Restriction Requirements, Office Actions and Final Office Actions. Prepares papers for filing replies to Restriction Requirements, Office Actions and Final Office Actions including other required papers such as Petitions for Extension of Time, Notices of Appeal, Terminal Disclaimers, etc. Reviews files against docket sheet for accuracy and discusses any discrepancies with Docketing and attorney. Coordinate all incoming and outgoing file transfers. Assists in the formal preparation of letters to client, foreign associate providing substantive comments on office actions and response strategies, assists in the preparation of the response to PCT International Search Report, PCT Written Opinion and Amendments application (including preliminary amendments, replies to office actions, Article 19 Amendments and Article 34 Amendments). Assumes responsibility for ensuring the efficient daily administrative operations of the assigned legal team. Communicates with attorneys and helps balance the team s workload to ensure completion of projects within established time frames and quality standards; seeks assistance from the Secretarial Resources Manager when workload demands and deadlines require. Demonstrates mastery of the Firm s word processing system by producing a variety of documents from various source materials, which may include dictaphone tapes. Composes routine and non-routine correspondence for attorney review as requested. Demonstrates knowledge of the Firm s secretarial policies and all applicable administrative procedures. Provides administrative support to assigned legal team by ensuring the organization of work flow, files and recordkeeping, including preparation of timesheets and client bills, telephone log maintenance and chargebacks and the processing of incoming and outgoing mail and overnight deliveries. Assists in organizing work schedule by maintaining calendar, scheduling appointments and coordinating travel arrangements. Proactively supports Firm-wide client service initiatives. Provides quality service to internal departments and external parties by interacting professionally and displaying a can do attitude via electronic and print correspondence, when answering telephone calls, taking and relaying messages, greeting visitors and coordinating attorney, client or other inquiries in the absence of the attorney. Maintains a professional relationship with other legal counsel, courts, agencies and professional organizations with whom the attorney(s) works. Acts as liaison with the Firm s internal service departments to ensure the provision of quality services to the legal team and WilmerHale s clients. Demonstrates teamwork by providing secretarial and administrative support to neighboring legal teams, or, as requested by the Secretarial Resources Manager, whenever workload permits; contributes to the assimilation and training of new legal and support staff. Assists legal team with non-client matters, which may include miscellaneous work, generated from outside activities and pro bono legal work. Assumes additional responsibilities as requested. Contributes to the Firm s Service Excellence initiative to consistently improve its image internally and externally. Displays professionalism, quality service and a can do attitude to internal members/departments of the Firm as well as external clients and vendors via electronic and print correspondence, over the telephone and in-person. Qualifications: Prior secretarial or administrative experience. Excellent word processing skills and knowledge of Windows operating system. Excellent organizational, communications and interpersonal skills. Proficiency in spelling, grammar, proofreading and writing skills, attention to detail and accuracy. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # NDZT728319


Legal Secretary The candidate should have 1-2 years experience in L&T Litigation and Real Estate Law, variety of tasks such as assisting with legal document preparation, and Light phones, typing skills a must, knowledge of WordPerfect and MSWord. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # BQIS728186


Legal Secretary The candidate will be assisting in all aspects of litigation in a boutique Medical Malpractice / Personal Injury Firm. Must have 3 years of New York litigation experience as a legal secretary and/or paralegal. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # RJOY728009


Legal Secretary RESPONSIBILITIES: Assist attorneys in the preparation, formatting, and revision of legal documenting including, stipulations, motions, exhibits, and pleadings, etc. for court filing. Electronic filing of court documents using NYS ECF platforms. Provide secretarial/administrative support to attorneys, including answering phones, drafting emails, written correspondence, scanning, handling incoming and outgoing mail, creating PDF documents, copying, faxing, transcribing, creating and maintaining files, and other clerical duties as required. Arrange conferences, meetings and depositions as well as coordinate work with outside vendors. Client interaction in person and over the phone. Qualifications: 2+ years of legal secretary experience in litigation required. Familiar with NYS Supreme procedures a plus. Ability to function effectively in a fast-paced environment with changing priorities. Effectively handle multiple tasks and evolving deadlines. Excellent communication skills (written and oral) including proofreading. Detail oriented with strong organizational skills. Excellent interpersonal skills with the ability to work effectively within a team. Maintain a professional and courteous demeanor at all times. Proficiency in MS Word, Outlook, WordPerfect, Adobe, and Timeslips. Must have strong typing skills and the ability to learn new software programs if necessary. Proficiency on the following equipment: computers, printers, copy machines, telephones and transcription machines including Dictaphone, and fax machines. The use of a typewriter may be necessary. Spanish speaking a plus. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # KOQS728013


Legal Secretary Candidate with 3 years' prior Insurance Defense experience is preferred. Must be responsible, organized, dependable Legal Secretary with strong word processing and typing skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # TIMX728028


Seeking Legal Secretary with 2+ years' prior experience drafting and serving S&C, bp s, motions, stip s etc. Candidate must be able to type at 55+ wpm. Spanish Or Russian Speaking is preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Administrative Assistant

Title : Legal Secretary/Administrative Assistant

Location : New York - Long Island
Refer to Job # GMCI727913


Seeking Legal Secretary/Administrative Assistant with 20 + years' experience legal secretary. Candidate will work with a partner and a associate. Documentable experience working on medical/legal cases need apply. Must have excellent grammar, spelling and punctuation skills. Will consider an applicant with exemplary skills for a part time position. May be a recent retiree who may be interested in re-entering the job force. Legal 20 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # MOGO727741


Seeking Legal Secretary with 5+ years' experience in personal Injury practice. Candidate will handle: Pleadings, Motions, Discovery, calendaring, scheduling Depositions, Arbitration, No fault. Must be proficient in Microsoft Word and/or word perfect. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # CMSP727768


Legal Secretary Responsibilities: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Conserves attorneys time by reading, researching, reviewing, verifying, and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information; initiating telecommunications; organizing client conferences, and attorney meetings; scheduling couriers, court reporters and other special functions. Maintains attorney calendar by planning and scheduling conferences, teleconferences, dispositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; monitoring evidence-gathering; anticipating changes in litigation or transaction preparation requirements. Represents attorney by communicating and obtaining information; following-up on delegated assignments; knowing when to act and when to refer matters to attorney. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; tracking payments. Maintains client confidence by keeping client/attorney information confidential. Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions; maintaining transcripts; documenting and maintaining evidence. Maintains office supplies by checking stocks; placing and expediting orders; evaluating new products. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Qualifications: Previous experience as a Legal Secretary or other legal field. Documentation Skills, Meeting Planning, Supply Management, Telephone Skills, Office Experience - General, PC Proficiency, Verbal Communication, Internal Communications, Dependability, Professionalism, Client Relationships. Deadline and detail-oriented. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff