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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # ISRN728834


Legal Secretary Duties: Provides administrative support to members of the International Trade practice group, which includes, but is not limited to the responsibilities outlined below. Retrieve documents and information from relevant court and agency websites. Prepare daily service lists for current matters pending before various courts and agencies, including but not limited to the Department of Commerce, International Trade Commission, and Court of International Trade. Daily service lists require searching for International Trade cases on relevant agency websites, locating the appropriate proceeding, and creating a service list that includes all parties and names listed on the relevant agency s service list. Perform daily review of active client matters on Access (Department of Commerce e-filing website) to determine whether any new filings occurred and capture list of any new filings. For each matter researched, circulate the captured list of any new filings to the practice group. Provide assistance with all portions of internal group records maintenance procedures, as needed, including document intake and entry, document uploading, document logging and tracking, indexing, general classification and labeling of documents and associated electronic materials, and hard-copy retrieval and recall. Collaborate with Legal Support staff, legal secretaries, and attorneys as needed regarding daily service lists and information gathered from Access. Proactively identify problems and offer solutions to attorney and practice group workloads, organizational needs and client demands. Assist in sorting and distribution of mail to secretaries and members of the practice group. Copy, fax, file, scan, and save documents in the firm s Document Management system. Input attorney time in the firm s time entry system and proofread and edit entries for accuracy, as requested. Prepare travel expense reports using the firm s Chrome River application. Process client and vendor invoices and monitor status of vendor payments. Maintain client and attorney administrative files and LegalKey working files, including billing files. Assist legal secretaries with processing client bills, as requested. Initiate meeting room requests and coordinate with Conference Services as directed. Prepare labels and envelopes for mailings, as requested. Pick-up and deliver documents within the firm, as requested. Qualifications: High school diploma required. 5+ years of office experience, preferably in a law firm. Prior experience with International Trade matters desired. Strong research skills, including an ability to perform Internet research and search various databases. Proficiency with the Microsoft Office Suite (Word, Excel, PowerPoint and Outlook) and ability to type 45 WPM. Exceptional attention to detail and accuracy. Strong interpersonal and communication skills with an ability to work in a high-volume, high-energy environment. Ability to prioritize assignments and maintain flexibility in an environment with shifting priorities. Ability to work independently and in a team setting. Problem-resolution abilities appropriately combining logic, flexibility, creativity, follow-through and ownership of tasks, and client service skills with an emphasis on discretion and diplomacy. Ability to build and maintain positive and collaborative working relationships. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary Litigation

Title : Legal Secretary Litigation

Location : District of Columbia - Washington
Refer to Job # XJCO728280


Legal Secretary Litigation Duties: Responsible for performing a broad range of administrative and document processing duties while exercising judgment over work priorities. Preparation and submission of filings and other legal documents, handling of general administrative duties such as travel arrangements, calendaring, time entry, processing new business intake forms, transcription, expense reconciliation and coordinating billing processes for assigned attorneys. Assist with other duties as assigned. Qualifications: Litigation experience. Knowledge of Employment and Labor law is a plus. Must have excellent verbal, writing, grammar and proofreading skills, be able to produce quality work, meet assigned deadlines and communicate progress of cases, have the ability to build and maintain positive working relationships with the assigned attorneys and external clients. Exceptional attention to detail and strong organizational skills are also required. Preferred Education and Experience: Must possess a legal secretary certificate or associate degree, and 5+ years of legal secretarial experience, preferably in a law firm or other legal environment. Will have demonstrated proficiency in Microsoft Word, Excel and Power Point. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KTXA728292

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Legal Secretary Duties: Create and update PowerPoint presentations. Proofread and edit other documents, including speeches, books, articles and online material for appropriate formatting, spelling and grammar. Manage special projects for Partners and Corporate leadership. Serve as a resource to the Firm s leadership and Corporate department by attending and assisting with minutes of meeting.Input, revise and finalize correspondence, audit letters, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents. Maintain good public relations with clients and other attorney contacts. Sort, date and read incoming mail. Prepare documents and packages for mail, messenger and overnight delivery. Complete client/matter forms. Request conflicts of interest checks and open new files. Maintain all client and general files. Conduct periodic review for possible storage of old files and prepare files to be closed.Verify all attachments, exhibits and enclosures are included with transmittal letters/memos. Prepare expense reports and process vendor invoices in Chrome River in a timely matter. Review monthly client billing performas for accuracy and completeness. Coordinate and follow through on requests and projects with other support departments (e.g., document solutions, receptionists, records department, office services). Schedule appointments and make arrangements for meetings, conferences and travel. Maintain attorney calendar and contact list. Enter attorney time, send time entry reminders and tracks entries. Receive clients and visitors. Other duties and projects as assigned. Requirements: Bachelor's degree is a plus. 5+ years of law firm or professional services secretarial experience required. A strong knowledge of MS Office including PowerPoint and great project management skills. Ability to be creative, proactive and multi-task in a fast-paced, deadline-driven environment. Effectively communicate verbally and in writing, as appropriate for the needs of the audience (clients, governmental agencies, internal and external resources). Demonstrate strong time management and organizational skills. Familiarity with Carpe Diem, Chrome River, LegalKey, document management systems or similar technology preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Health Care

Title : Legal Secretary - Health Care

Location : District of Columbia - Washington
Refer to Job # HPJH728197


Legal Secretary - Health Care The candidate will assist with all administrative and document processing tasks. Will manage standard duties include editing and finalizing documents, entering time in Elite, processing reimbursements, interacting with clients, travel arrangements, coordinating attorney's calendars, processing new business intake forms, expense reconciliation and coordinating billing processes for assigned attorneys. Must also use exceptional judgement and discretion for carrying out work assignments and setting work priorities. Excellent verbal, writing, grammar and proofreading skills are required to produce quality work is needed. Must have strong organizational skills, the ability to meet assigned deadlines and build/maintain positive working relationships with the assigned attorneys, external clients and secretarial team members. Must preferably be a qualified candidates and must possess a legal secretary certificate or associate's degree, and a 5+ years of legal secretarial experience, preferably in a law firm or other legal environment. Should have demonstrated proficiency in Microsoft Office Products (Word, Excel, PowerPoint and Outlook). Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : District of Columbia - Washington
Refer to Job # AEQE728084


Seeking Legal Secretary Litigation with litigation experience. Candidate will support multiple lawyers handling Civil litigation matters in the region. Prior experience in a Civil Litigation law firm is a plus. Must have: Knowledge of filing procedures in local Circuit and District Courts Strong organizational skills with the ability to prioritize and meet deadlines Microsoft Office proficiency Proactive work style, taking initiative to anticipate attorney needs. Familiarity with document management systems Responsibilities include document preparation; scheduling depositions; court filings; organization and maintenance of discovery files; trial preparation, expense reports; travel arrangements; time entry; billing edits; and other traditional support functions. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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