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Legal Secretary- IP Prosecution

Title : Legal Secretary- IP Prosecution

Location : District of Columbia - Washington
Refer to Job # HHXT719871

This large international New York law firm founded in 1934 has established a full-service presence. Clients include large corporations and individuals as well as small and medium-sized businesses. The firm represents a wide range of industrial, financial and commercial enterprises, both publicly and privately held. Firm lawyers represent clients in every state as well as numerous foreign jurisdictions. The firm is organized by legal specialization: corporate, e-commerce, employee benefits, estate planning, government and regulatory affairs, health law, intellectual property, international, litigation and tax. This firm offers competitive salaries and many firm lawyers also practice interdepartmentally distinguishing them from many other large law firms.
Legal Secretary- IP Prosecution Duties: Prepare IP Prosecution specific documents, forms, spreadsheets and presentations including U.S. Patent prosecution filings, reporting letters to clients, documents received from the PTO, draft applications and amendments. Provide legal and non-legal administrative support to attorneys and clients. Request drawings from draftsman for review and revision and obtain copies of patents. Maintain dockets on a regular schedule and send reminders to attorneys as necessary. Process intake of new clients; create client files; search and print reports. Work with assigned billing specialist to prepare invoices, create cover letters, and mail invoices. Coordinate meetings including setting up videoconference/calls, requesting meeting room service, equipment, catering. Organize and maintain files. Organize and maintain contacts and calendar. Manage phones including: incoming calls, messaging, transfers and conference calls. Schedule travel; process expense reports, check requests and business development activity. Enter and release time for timekeepers; print reports as requested. Requirements: Bachelor's Degree preferred. 5+ years experience working as an IP Prosecution legal secretary and 3 years in a professional services environment. Strong knowledge of steps involved in patent prosecution from application filing to issuance of patents. Demonstrated proficiency in Microsoft Office, Outlook, Adobe Acrobat and Adobe Pro, Document Management, time entry systems and IP Prosecution specific databases including Inprotech or CPI. Strong attention to detail. Professional interpersonal communication skills, both verbal and non-verbal. Excellent teamwork and collaboration skills. Self-motivated and able to effectively utilize time and resources. Client service/customer satisfaction oriented. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary - Health Law Practice

Title : Litigation Legal Secretary - Health Law Practice

Location : District of Columbia - Washington
Refer to Job # ZHVQ719872

This small firm has certainly survived the test of time: With attorneys in several cities, these lawyers are multi-taskers, and are willing to bounce from practice group to practice group in order to provide quality service for their largely regional clientele, although it is their real estate practice that truly excels!
Litigation Legal Secretary - Health Law Practice Responsibilities: Prepares, edits, and proofreads a variety of litigation, medical and other documents to include correspondence, agreements and pleadings; Coordinates travel arrangements; Processes expense reports for assigned timekeepers and ensures timely payments; Inputs billable time entry into CarpeDiem for multiple timekeepers; Maintains calendars for multiple attorneys to include coordination and scheduling of meetings, depositions, court reporters, and conference calls; reserves on-site conference rooms and off-site venues; arranges for food, refreshments, technical equipment, and meeting materials as required; Prepares new matter paperwork and creates new computer and paper files; consolidates and organizes files (to include scanning and paper file maintenance); Maintains and manages attorney and group contacts; Researches and retrieves information from various online resources and databases; Responsible for e-filing utilizing CaseFileXpress and PACER; Maintains confidential information in a professional and trustworthy manner. Qualifications: High school diploma; undergraduate degree is strongly preferred; Typing speed 50+ wpm; Intermediate to advanced technical skills using Microsoft Office Suite (Word and Outlook); Expertise in calendaring, managing multiple schedules and maintaining contacts; Sharp attention-to-detail and proofreading skills; Expertise in eFiling (PACER/CaseFileXpress) and paper filing of litigation pleadings; Expertise in creating pleadings binders; Excellent written communication skills and proper use of grammar; Commitment to working hard, working smart and working fast; Commitment to presenting excellent and accurate work product; Commitment to appropriate planning and time management; ability to prioritize work effectively to meet multiple requirements and deadlines; Ability to accept feedback and adjust appropriately; Ability to communicate effectively with attorneys, staff and administration. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KLEZ719968


Legal Secretary Duties: Performs high level administrative and production tasks for a team of law firm partners, counsel and associates. Drafting correspondence and meeting notes, editing complex documents, creating presentations, calendar and meeting management, domestic and international travel arrangements, filing, client billing and expense processing. May be required to maintain, track, analyze, and/or report on key data for senior management including financial and budgeting info. Assisting with marketing and events planning activities, working across firm offices, interacting with clients, senior leadership, charity organizations, top business leaders and vendors. Maintains schedule and calendars of timekeepers as assigned. Manages all channels of communication including correspondence, telephone, and email. Types typical legal and administrative documents including correspondence, memos, letters, charts, check requests, new matter memos, briefs, pleadings, agreements, and other such documents specific to the timekeepers areas of practice. Organizes and schedules small and large meetings in person and/or via conference calls. May include arranging for conference rooms and meals. Makes extensive travel arrangements. Proofreads all work for errors, including reading documents for content and context. Submits conflicts requests and preparation and submission of new business intake forms for new clients and/or new matters, including preparation of appropriate accompanying engagement letter. Inputs attorney time into 3E, reviews for accuracy and corrects any errors. Reviews client billing for accuracy; edits content/grammar. Performs administrative functions such as preparing check requests for vendor statements and other administrative tasks. Requirements: High school degree, some college preferred. 3+ years Executive Assistant level experience in a legal or other professional services environment. Advanced knowledge of and technical savvy with firm systems and resources including Microsoft Office, Concur, Skype, attorney timekeeping program and billing and accounting software. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # OAOP719629


Legal Secretary The candidate will join litigation team. 1-2 years of legal or administrative experience strongly preferred. Proficiency with Microsoft Word and the ability to type 50 wpm required, knowledge of Elite and iManage a plus. Must have excellent communication and organizational skills to coordinate and manage multiple projects in a fast-paced environment and have proven ability to work independently and as a team player. Duties include: preparing and editing documents, time and expense entries, maintaining a filing system, making travel arrangements, and answering multi-line telephones. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # RMSU719524

This large firm operates like a small law firm, with offices across the nation, and its quality of its attorneys and work is high. The firms’ lawyers try cases all over the nations, and try more cases than most firms in the country. The firm hires the best and brightest from top national and regional law schools. The pay is average, but the billable requirement is reasonable. People work hard, but the firm realizes that quality of life is just as important. The firm handles virtually all types of litigation and transactional law. It has been a legal powerhouse in the Midwest for a long time. The size allows the firm to handle the most complex transactions and cases, and its clients include many Fortune 500 companies. Associates are allowed to choose the practice areas and specific assignments that interest them, and they will be challenged with responsibility and client contact.
Legal Secretary The candidate will be responsible for supporting various practice groups including health and business law as well as immigration. Will support attorneys in connection with all aspects of case management. Assemble regulatory filings, type, proofread and finalize legal documents, correspondence, memos, charts, handwriting or existing documents, as directed by assigned legal staff sometimes under short deadlines. Maintain files or legal documents, memos, reports, addresses as per firm policy or instructions from legal staff. Maintain and enter time charges into the billing system as required. Update calendars, assist with travel arrangements, schedule meetings and conferences. File maintenance, entering time charges into the billing system as required. Interact with clients, responding to client requests and other duties assigned, all with a high level of attention to detail. Must have a high school diploma or equivalent. Should preferably have 1-2 years of legal secretary experience. Ability to quickly learn practice area including medical terminology is required. Exceptional technical skills are needed including knowledge of MS Word and Adobe Professional. Proficiency with MS Excel is preferred. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Executive Legal Secretary

Title : Executive Legal Secretary

Location : District of Columbia - Washington
Refer to Job # UCQN719305


Executive Legal Secretary The candidate composes general correspondence, reports, memoranda, spreadsheets, expense reports, and complex documents that may require advanced word processing skills. Maintains attorney(s) appointment calendar, meetings, business trips, sensitive client matters, and prepares mailings. Arranges all travel reservations and prepares all travel expense reports. Transcribes legal documents, correspondence and reports from rough draft, dictation or transcription. Opens new files, requests conflict of interest checks with appropriate department and maintains all client and general files. Keeps files current and filing up-to-date for each client/matter. Conducts periodic review for possible storage of older files; prepares files to be closed. The candidate should have 5 years of legal secretarial experience, preferably in a law firm, and will be able to work closely with a diverse group of professionals in a fast-paced environment. This position requires a broad knowledge and understanding of practice areas across the firm as well as firm administrative functions. Should have ability to manage competing priorities, identify the order of work to be completed and communicate work requirements to attorneys. Must have ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone; ability to proofread typed material for grammatical, typographical or spelling errors. Should have proficiency in e-filing in state and federal courts. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # PYSO719117


Legal Secretary Responsibilities: Operates a computer or typewriter, and transcribes digital dictation. Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with appropriate department, and maintains all client and general files. Conducts periodic review for possible storage of older files; files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Schedules appointments for timekeepers. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, receptionist, business office, etc.); proofs documents returned form word processing; ensures that attorney timesheets are entered into billing time system in a timely manner. Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by the floor team lead, other attorneys, or the Washington, DC Office Administrator. Also assists other secretaries with their workload as needed Other duties as assigned by the Washington, DC Office Administrator. Performs relief receptionist and switchboard operator duties as needed. Requirements: Candidate will have an Associate s degree in secretarial studies. 2+ years of experience supporting a FERC (Federal Energy Regulatory Commission) related law practice required. Ability to read and write in order to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Perform non-complex arithmetic calculations when verifying calculations on forms and documents; maintain records and filing systems at a level normally acquired through completion of high school or equivalent. Ability to transcribe legal documents, correspondence and reports from rough draft, dictation or transcription at a level of 70 wpm. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to proofread typed material for grammatical, typographical or spelling errors. Above average knowledge of Microsoft Word, including knowledge required to create Table of Contents and Table of Authorities. Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact. Work occasionally requires a high level of mental effort and strain while producing a high volume of information and performing other essential duties. Must possess a high level of professionalism and interpersonal skills so as to be able to work well with employees at all levels within the organization and maintain all information in the strictest of confidence. Required to use tact and diplomacy when dealing with others. Must have ability to read, write and communicate fluent English; ability to compose documents in the appropriate business style using correct grammar and spelling; ability to communicate clearly using proper grammar and diction over the telephone. Must possess attention to detail, ability to balance multiple projects and strong time management skills. Must have ability to reason and apply common-sense understanding to situations encountered. Ability to process routine daily functions while being able to resolve sensitive issues and complex assignments utilizing above average critical thinking skills. Must be able to work overtime if necessary. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # OVFV718806


Legal Secretary Duties: Support its Energy and Infrastructure practice, providing dedicated and highly proficient litigation and transactional administrative support of a complex nature, including filings before the Federal Energy Regulatory Commission. Under limited supervision, performs specialized and secretarial/administrative duties for practice area, clients and the firm; ensures client services and satisfaction are attained in all areas. Provides staff leadership in supporting firm, office and team initiatives and in support of management directives. Requirements: A high school diploma or equivalent. 10+ years large law firm experience in legal practice groups focused on energy disputes, resolution and litigation required. Has an in-depth and comprehensive knowledge of firm and team-specific software used in the execution of professional assistant responsibilities including, word processing, document management, file management, spreadsheets, calendaring, electronic court filings and time management. Proficiency in Microsoft Office, Electronic Management File, Adobe, and other firm software applications required. Fundamental accounting aptitude, proficiency with accounting software and experience in interpreting and analyzing client accounting reports preferred. Accurate typing, strong word processing skills, familiarity with legal terminology and procedures, ability to generate a large volume of work and pay strict attention to detail. Excellent communication skills. Spelling, punctuation and use of grammar must be of high quality. Must exercise initiative in problem solving and be capable of making sound decisions in the absence of clear instructions and be multiple task oriented. Ability to work under pressure and maintain flexibility regarding work assignments. Flexibility to work overtime on short notice required. Ability to work well under pressure, patience, diplomacy, high stress tolerance, excellent interpersonal communication skills, ability to prioritize workload and adapt to changing conditions. Visual acuity needed for transcription, extensive reading and input (typing) of information into computer. Ability to receive and convey detailed information through oral communication. Legal 10 - 0 Full Time 0000-00-00 00:00:00  

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Assistant (legal Secretary)

Title : Assistant (legal Secretary)

Location : District of Columbia - Washington
Refer to Job # DDPC718544


Assistant (Legal Secretary) The candidate will be responsible for providing support for assigned attorneys and/or senior management performing a variety of legal secretarial and administrative duties. Answer multiple phone lines; screen and direct calls them as appropriate. Maintain calendars, schedule meetings, and arrange conference/teleconference calls. Create, revise and proofread letters and various legal documents. Create and maintain attorney files using alphanumeric systems. Utilize various office machines to transmit data, print, duplicate, fax and PDF. Make arrangements for travel, transportation and accommodations via Internet and/or through the Firm s travel department. Coordinate with Conference Services when scheduling meetings for room reservations, food/beverages and audio/visual equipment needs. Prepare and process client bills, working closely with Billing department. Process expenses through Firm expense application (Chrome River). Prepare attorney diaries through Firm diary application (Intapp). Provide backup coverage for other assistants. Perform other duties as assigned. The candidate should have High School diploma or GED equivalent. Four-year college degree is preferred. 1-2 years of administrative experience in an office or professional services setting is preferred. Should have ability to effectively present information verbally and in writing. Must have proficiency in Microsoft Word. Basic knowledge of Microsoft Excel and PowerPoint is required. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KKSV718386


Legal Secretary The candidate operates a computer or typewriter, and transcribes digital dictation. Types correspondence, memoranda and other legal documents; drafts standard correspondence, memoranda and other documents. Screens telephone calls and records messages. Reads, sorts and dates incoming mail and faxes. Ensures that outgoing mail and faxes are delivered in a timely manner. If necessary, routes mail to specific delivery service and follows up on timely delivery. Establishes and maintains calendar and deadline reminder systems; utilizes master calendar system. Opens new files, requests conflict of interest checks with appropriate department, and maintains all client and general files. Conducts periodic review for possible storage of older files; files to be closed. Receives clients and visitors; maintains good public relations with clients; observes confidentiality of attorney-client relationship. Schedules appointments for timekeepers. Processes bills; proofs billing sheets; reviews and edits bills. Works closely with administrative support staff (word processing, receptionist, business office, etc.); proofs documents returned form word processing; ensures that attorney timesheets are entered into billing time system in a timely manner. Performs overload typing, filing, photocopying or other secretarial duties as time permits and as requested by the floor team lead, other attorneys, or the Washington, DC Office Administrator. Assists other secretaries with their workload as needed. Other duties as assigned by the Washington, DC Office Administrator. Performs relief receptionist and switchboard operator duties as needed. Must have average knowledge of Microsoft Word, including knowledge required to create Table of Contents and Table of Authorities. Interpersonal skills necessary in order to communicate by phone and provide information with ordinary courtesy and tact is essential. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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