Legal secretary jobs search, Legal secretary job, Legal secretary positions, Legal secretary employment

Need Help? Call 800-503-1198.
Law Firm Staff - Law Firm Placement
Influencing and
enriching the individual

Job Listings

Welcome To The Law Firm Staff Job Listings Page

SELECT FROM THE FOLLOWING TO START YOUR SEARCH

Location:
(hold down ctrl to choose multiple)


Practice Area:


Job Type:


Keyword:


20 matches | 1 - 10 displayed 
 1 2 




Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # ZGAX727296


Legal Secretary Duties: Provide detailed and high-level secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a team of 2-3 secretaries. Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation. Work effectively with other secretaries within the assigned SSC, provide occasional coverage to other SSCs on the floor when needed, and volunteer for overflow work assignments when time permits. Must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries. Work closely to mentor, share knowledge and best practices and answer any Firm policy and procedural questions for assigned Legal Secretary I incumbents. Provide guidance when necessary and lead by example. Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via CovReservations. Register Firm guests through Passage Point. Coordinate all aspects of lawyers travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required. Organize, coordinate, and communicate pertinent information with other team members. Monitor lawyers incoming emails as directed and when required. Answer phones and direct callers as required. Receive, register, and assist visitors as required. Type, revise, and proofread general correspondence, memos, legal documents, and reports in Excel from various sources. Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner. Utilize iManage document management system effectively as a central repository for all matter-related documents. Establish and maintain records of documentation in searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required. Maintain lawyers time in 3E, proofread, and submit finalized time to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matters and update list of client/matter codes. Maintain and follow through on all client billing matters. Maintain appropriate sense of urgency and complete all work assignments within agreed upon deadlines. Create and maintain up-to-date lawyer preference information supported by the SSC reflecting specific instructions and expectations of the lawyers. Notify Secretarial Supervisor upon arrival every morning via e-mail and provide any pertinent information as required. Notify Secretarial Supervisor about availability to assist with overflow work. Coordinate any planned time out of the office (PTO) with team members prior to submitting request to Secretarial Supervisor for approval. Deliver timesheets to Secretarial Supervisor for approval in a timely manner. All overtime must be pre-approved by Secretarial Services Manager and Supervisor. Mandatory participation in the Secretarial Certification Program. Timely and regular attendance. Perform other duties as necessary and as assigned by supervisor for efficient functioning of the Department. Qualifications: High school diploma is required. College strongly encouraged. Prior secretarial work experience essential. Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. High attention to detail, ability to multi- task in a high paced environment, and manage deadlines. Ability to prioritize and coordinate work. Ability to maintain confidential information. Ability to manage workflow and delegate projects as necessary. Ability to think critically and analytically in a pressured environment. Ability to clearly and effectively communicate with various levels of staff within the organization. Ability to work productively and cooperatively with other employees. Ability to constantly learn new skills as they become necessary. Adapt to using new equipment such a computer, duplicating machines, and scanners. Ability to navigate iManage, MS Office, Elite, 3E, and Chrome River. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # RRCI727312


Legal Secretary Duties: Provide detailed and high-level secretarial and administrative support in a Secretarial Service Center (SSC) consisting of a team of 2-3 secretaries. Coordinate and maintain effective office procedures and efficient work flow, comply with policies and procedures set by the Firm, establish and maintain harmonious working relationships, and foster an atmosphere of teamwork and cooperation. Work effectively with other secretaries within the assigned SSC, provide occasional coverage to other SSCs on the floor, and volunteer for overflow work assignments when time permits. Must be able to collaborate and work in a shared work space and be accessible to both lawyers and other secretaries. Work closely to mentor, share knowledge and best practices and answer any Firm policy and procedural questions for assigned Legal Secretary I incumbents. Provide guidance when necessary and lead by example. Schedule client meetings, reserve conference rooms, coordinate audio visual equipment and food needs via CovReservations. Register Firm guests through Passage Point. Coordinate all aspects of lawyers travel arrangements (domestic and international) and prepare travel itineraries, monitor and process travel reimbursements in a timely manner, maintain Outlook calendar, and monitor crucial due dates for lawyers as required. Organize, coordinate, and communicate pertinent information with other team members. Monitor lawyers incoming emails as directed and when required. Answer phones and direct callers as required. Receive, register, and assist visitors as required. Type, revise, and proofread general correspondence, memos, legal documents, and reports in Excel from various sources. Prepare draft communication outlined by lawyer as required. Ensure accuracy and clarity of all work product in a timely manner. Utilize iManage document management system effectively as a central repository for all matter-related documents. Establish and maintain records of documentation in searchable electronic formats (hard copies only when necessary). File hard copy data and documents as necessary in a timely manner. Retrieve information from storage as requested. Send paper files to storage on a periodic basis. Use Records Management System to process files for storage and retrieval. Update subscription books as required. Maintain lawyers time in 3E, proofread, and submit finalized time to Accounting on a daily basis (unless client directs otherwise). Maintain knowledge of client requirements for billing and prepare client billing as required. Prepare New Business Matters and update list of client/matter codes. Maintain and follow through on all client billing matters. Maintain appropriate sense of urgency and complete all work assignments within agreed upon deadlines. Create and maintain up-to-date lawyer preference information supported by the SSC reflecting specific instructions and expectations of the lawyers. Notify Secretarial Supervisor upon arrival every morning via e-mail and provide any pertinent information as required. Notify Secretarial Supervisor about availability to assist with overflow work. Coordinate any planned time out of the office (PTO) with team members prior to submitting request to Secretarial Supervisor for approval. Deliver timesheets to Secretarial Supervisor for approval in a timely manner. All overtime must be pre-approved by Secretarial Services Manager and Supervisor. Mandatory participation in the Secretarial Certification Program. Timely and regular attendance. Perform other duties as necessary and as assigned by supervisor for efficient functioning of the Department. Qualifications: High school diploma is required. College strongly encouraged. Prior secretarial work experience essential. Excellent written and verbal communication skills. Excellent interpersonal and organizational skills. High attention to detail, ability to multi- task in a high paced environment, and manage deadlines. Ability to prioritize and coordinate work. Ability to maintain confidential information. Ability to manage workflow and delegate projects as necessary. Ability to think critically and analytically in a pressured environment. Ability to clearly and effectively communicate with various levels of staff within the organization. Ability to work productively and cooperatively with other employees. Ability to constantly learn new skills as they become necessary. Adapt to using new equipment such a computer, duplicating machines, and scanners. Ability to navigate iManage, MS Office, Elite, 3E, and Chrome River. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # SVLC727209


Legal Secretary Responsibilities: Provide administrative support to lawyers in a highly collaborative working environment. Responsible for document preparation, editing; file maintenance and client billing. Work for a group of timekeepers, performing time entry, electronic filings, pleadings, and processing mail, etc. Client contact in person and over the phone. Travel arrangements and reimbursements. Handles administrative confidential/sensitive firm and/or client information. May be ongoing or ad-hoc in nature. Qualifications: 5 years' legal experience in a mid to large sized law firm and be proficient in legal secretarial and administrative tasks including, document preparation, filing, time entry, expenses, telephone contact, travel arrangements and calendar maintenance. Must be familiar with local court rules. Exceptional organizational skills, attention to detail, ability to prioritize, work independently, and multi-task a must. Ability to work in a high volume environment. Strong interpersonal and communication skills and excellent client service. Proficient in MS Word, Outlook (including utilization of styles and formatting), Excel and PowerPoint; must exhibit strong typing skills and have the ability to learn and quickly become proficient in new computer software programs. Excellent written and oral communication and solid organizational skills. Detail oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks and work effectively independently and within a team. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Patent Legal Secretary

Title : Patent Legal Secretary

Location : District of Columbia - Washington
Refer to Job # TKYD727035


Patent Legal Secretary The candidate will be responsible for providing administrative, litigation and prosecution support to our litigation and prosecution practice groups. Assisting in all areas of patent prosecution, litigation, appeals and post grant proceedings including scheduling appointments for timekeepers and clients, organizing, updating and maintaining filing systems of professional, administrative, prosecution and litigation case files. Monitoring and maintaining the Daily Digest for our timekeepers' case dockets, investigating case statuses as necessary. Assisting in the preparation of memoranda, correspondence and pleadings, and aiding in the prioritization of workload to ensure deadlines are met. Maintaining current knowledge of U.S., foreign and firm procedures and rules relating to patent prosecution and intellectual property; maintaining current knowledge of local and patent rules for the federal, district, and appellate courts as well as filing rules and procedures at the Patent Trial and Appeal Board (PTAB). Must have 2-3 years of litigation secretarial experience preferred. Patent and intellectual property litigation experience highly desirable. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # XTFW726841


Legal Secretary Responsibilities: Responsible for document preparation, editing; file maintenance and client billing. Work for a group of timekeepers, performing time entry, electronic filings, pleadings, and processing mail, etc. Client contact in person and over the phone. Travel arrangements and reimbursements. Handles administrative confidential/sensitive firm and/or client information. Qualifications: The candidate will possess 5+ years legal experience in a mid to large sized law firm and be proficient in legal secretarial and administrative tasks including, document preparation, filing, time entry, expenses, telephone contact, travel arrangements and calendar maintenance. Must be familiar with local court rules. Exceptional organizational skills, attention to detail, ability to prioritize, work independently, and multi-task a must. Ability to work in a high volume environment. Will have strong interpersonal and communication skills and excellent client service. Qualified candidates must be proficient in MS Word, Outlook (including utilization of styles and formatting), Excel and PowerPoint; must exhibit strong typing skills and have the ability to learn and quickly become proficient in new computer software programs. Should possess excellent written and oral communication and solid organizational skills. Should also be detail oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks and work effectively independently and within a team. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # QIQO726703


Legal Secretary Duties: Coordinates U.S. & Foreign travel arrangements by securing air, hotel, rail and car reservations for lawyers and clients. Prepares travel expense reports and other business related expenses using the electronic Accounting system and prepares itinerary for attorney and colleagues. Handles reimbursement of other firm and client related expenses, such as telephone calls, entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Maintains contacts in Outlook for assigned lawyers, pursuant to lawyer s preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers. Creates, maintains and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate client bills, generate monthly internal utilization reports, provide monthly and/or quarterly estimate reporting data, analyze billing data, and respond to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System, and proofreads and edits time diaries for accuracy. Proofreads and revise all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy of copy, grammar, punctuation and syntax, and drafts correspondence. Coordinates work performed by Support Services for prompt production and delivery of documents. Prepares documents for transmittal via the Firm s electronic fax system and e-mail transfer. Processes incoming and outgoing mail and distributes promptly upon receipt. Retrieves cases and other related documentation from the Firms resources. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities and redline documents. Performs other job-related duties such as compiling notebooks and exhibits, and preparing documents in connection with Bar association activities. Also performs other administrative tasks as needed. Qualifications: 3+ years of related work experience and/or training; or equivalent combination of education and experience. Proficient in MS Office application. Preferred: Degree from an accredited college or university. Law Firm Experience. Bilingual. Ability to type 50 WPM. Excellent organizational skills. Excellent attention to detail. The use of good judgment and good interpersonal communication skills. Well developed analytical and problem solving skills. Works harmoniously and effectively with others as part of a team. A self-starter who desires to show ownership and commitment to the job. Exercises confidentiality and discretion. Ability to be flexible. Customer service oriented. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # PGGN726377


Legal Secretary Duties: Work in Real Estate practice for a partner (practice group leader), a senior attorney and associates. Billing, filing, correspondence, travel arrangements and client services. Expected to work alongside a busy team to accomplish day-to-day needs and to interact effectively on their behalf with all employees/departments of the Firm. Qualifications: Must have 7+ years of legal secretarial experience. Must have excellent skills and possess a heavy administrative background. Must be flexible, able to manage multiple tasks, demonstrate a high level of initiative, possess exceptional organizational ability and maintain attention to detail in a professional fast paced environment. Must have proven ability to effectively work independently and as part of a team. Strong knowledge of Microsoft Office and iManage or similar document management software required. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Real Estate Transactional Legal Secretary

Title : Real Estate Transactional Legal Secretary

Location : District of Columbia - Washington
Refer to Job # NKGM725178


Real Estate Transactional Legal Secretary This candidate will support a group of 4 attorneys in the corporate/real estate and advertising practice groups. Will assist with commercial real estate transactions and general administrative functions. Will: Schedule appointments, answer attorneys calls, open and sort mail, make travel arrangements. Maintain calendars and track deadlines for work partners. Enter attorneys time, process expense reports and invoices. Coordinate monthly billing process with accounting. Review and process billing edits and assist with the final monthly billing process. Prepare, redact and redline legal documents. Assist corporate/real estate attorneys with due diligence coordination and tracking. Assist corporate/real estate attorneys with document production related contracts/closings; Assist attorneys with the preparation of due diligence and closing binders. Assist corporate/real estate attorneys with the formation and modification of corporate transactions in various states and other related entity tasks associated with complex organizational structures. Manage filing systems both electronically and physical files for the corporate/real estate and advertising practice groups. Organize client meetings, conference call and video conferences. Other administrative duties as assigned. Requirements: Bachelor's Degree and paralegal certificate preferred. Should have 3+ years of corporate/real estate transactional experience with a strong understanding of the commercial real estate process. Ability and willingness to work both independently and as part of a team in a deadline driven environment. Proficient in Microsoft Office and aptitude for learning various other programs. Excellent oral and written communication skills, including the ability to communicate both with internal and external clients. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # QGKI724845


Legal Secretary Duties: Provides lawyers and other legal personnel with administrative, secretarial, and clerical assistance; coordinates and maintains effective office procedures and efficient workflow; follows policies and procedures set by the Firm; establishes and maintains harmonious working relationships with top-level management, supervisors, co-workers, and clients by performing the following: Coordinates U.S. & Foreign travel arrangements by securing air, hotel, rail, and car reservations for lawyers and clients. Prepares travel expense reports and other business related expenses using the electronic Accounting system, and prepares itinerary for lawyers and colleagues. Handles reimbursement of other firm and client-related expenses, such as telephone calls, entertainment, recruiting, etc. using the electronic Accounting system. Maintains electronic calendar of meetings and appointments, and apprises lawyers of responsibilities in advance of commitment. Coordinates luncheons and schedules conference rooms for meetings using the electronic room scheduler. Maintains contacts in Outlook for assigned lawyers, pursuant to lawyers preference. Maintains list of principal contacts or working group lists for each client and matter. Receives, screens, and transmits telephone calls to lawyers and takes messages as necessary, with recognition of and attention to the particular needs of clients. Schedules conference calls for lawyers. Creates, maintains, and updates all client litigation files on a daily basis in accordance with standards set by the Records Management Center using the electronic Records Management database and maintains other files as needed. Must have thorough knowledge of indexing litigation files. Maintains current files for all correspondence. Facilitates work with the Accounting Department to coordinate client bills, generates monthly internal utilization reports, provides monthly and/or quarterly estimate reporting data, analyzes billing data, and responds to miscellaneous client inquiries/requests. Processes new business forms, new client/matter reports, and conflict of interest checks. Inputs daily diaries for lawyers in electronic Time Billing System, and proofreads and edits time diaries for accuracy. Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables, and other correspondence, etc., for accuracy, grammar, punctuation and syntax, and drafts correspondence. Coordinates work performed by Support Services for prompt production and delivery of documents. Prepares documents for transmittal via the Firm s electronic fax system and e-mail transfer. Processes incoming and outgoing mail and distributes promptly. Retrieves cases and other related legal documentation from the library and makes copies. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Also generates Table of Contents, Table of Authorities, and redline documents. Qualifications. 3+ years of related work experience and/or training; or equivalent combination of education and experience. Proficiency in MS Office applications. Preferred: Bachelor's degree. Ability to type 55 wpm. Law Firm experience. Legal terminology and formats (legal documents). A self-starter who desires to show ownership and commitment to the job. The use of good judgment and strong interpersonal communication skills. Well developed analytical and problem solving skills. The ability to execute multiple projects effectively and efficiently. Excellent organizational skills. Excellent attention to detail. Works harmoniously and effectively with others as part of a team. Exercises confidentiality and discretion. Possesses impeccable grammar skills and proofreads accurately. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 

Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # YMQQ724715

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary Candidate will provide and coordinate administrative and secretarial support to attorneys enabling effective use of their time. Will include: Schedule appointments and maintain calendars; make travel arrangements; set up conference calls. Prepare and submit expense reimbursement reports and check requests. Schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment. Enter attorney time, process and review monthly bills. High focus on client billing including primary liaison for attorney with the Accounting Department as it relates to client bills. Check in regularly with attorneys and all appropriate team members and prompt as needed to ensure all aspects of projects are on track. Exercise careful judgment about when to ask for guidance. Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines. Answer, screen, and respond to phone calls. Open and route mail, attaching appropriate files and documents. Maintain correspondence and other legal documents, both paper form and in electronic format (through document management system). Manage and save e-mail communications as appropriate. Make arrangements for messenger, postal, fax, or courier service as needed. Complete other responsibilities as assigned. Qualifications: A high school diploma or GED certification is required. 3+ years experience as an administrative/executive assistant or legal secretary in a law firm or professional services environment, preferably in litigation. Experience working with FERC (Federal Energy Regulatory Commission) desired. Expertise in Microsoft Word and Outlook is essential. Must also be strong in Adobe, Excel and PowerPoint. Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision. Ability to take initiative and ownership of projects and follow them through to completion, Excellent keyboarding, grammar, spelling and proofreading skills. Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts; as well as the ability to handle stressful situations in a calm, composed manner. Ability to pay close attention to detail and be highly organized and accurate. Ability to work effectively in a team-oriented, service environment. Availability and willingness to work overtime as needed or requested. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


[Apply Now]   [Email to a Colleague]   [Printable Version]

 
 
20 matches | 1 - 10 displayed 
 1 2 
Job Listings of Law Firm Staff