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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # JELU722381

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary Duties: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. 5+ years work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, CarpeDiem and Elite software. Knowledge of Metastorm and Meeting Room Manager software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # NCXA722384


Legal Secretary Duties: Provide support to partners, associates, and other legal and business services employees. Maintain calendars in Outlook, schedule and coordinate internal and external meetings and conference calls; manage contacts lists, in Outlook and/or InterAction. Answer phone calls, take accurate messages, forward messages appropriately and keep track of calls to ensure timely and appropriate response. Create, draft, edit, format and proofread letters, memos, and other documents using various software including Microsoft Word, PowerPoint and Excel, DM and Change Pro. Coordinate domestic and international travel; prepare visa applications when necessary. Enter diaries into inTapp. Prepare and submit weekly expense reports using Chrome River. Request conflict checks, open new client matters and submit electronic approvals. Handle all aspects of bill preparation as required, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Create and maintain files; handle other administrative duties, such as scanning and printing; mange shared file folders. Assist attorneys and other legal staff with the organization of filings. Assist with the coordination of depositions, trials, arbitrations and meetings and with the production of witness kits, trial binders and chronologies. Assist attorneys with basic factual research using search tools such as Westlaw, Lexis, Pacer, etc. Cite-check, bluebook briefs and memoranda of law; prepare tables of contents, tables of authorities; assemble accompanying exhibits; compile case books. Handle routine inquiries not requiring attorney s attention. Qualifications: College degree preferred. 3+ years of experience working in a high-pressure, fast-paced environment. Experience in a professional services or law firm preferred. Demonstrated proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn and use a variety of new software applications and tools. Ability to work both independently and as a member of a team. Strong active listening skills; ability to consistently and accurately follow instructions. Ability to effectively prioritize competing deadlines and manage expectations of clients. Ability to communicate clearly and concisely verbally and in writing.. Strong research skills. Strong attention to detail. Ability to consistently produce high-quality work product under pressure and tight deadlines. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # FJAI722372


Legal Secretary Duties: Answer telephones for attorneys as well as others in the section in a professional manner; take messages and forward calls to appropriate parties. Process daily mail (open, date stamp and route). Maintain calendars of all assigned attorneys and schedule meetings for attorneys within parameters of attorneys requirements. Draft/revise routine correspondence and documents. From handwritten notes, transcribing equipment, drafts or oral instructions, perform word processing on a variety of correspondence, reports, memoranda and legal documents as requested. Operate office equipment such as printers, facsimile machines, photocopying machines and pdf scanners. Ensure they are available for use (e.g. filled with paper, etc.). Maintain skills necessary to function effectively and meet all expectations of the role, including the basic functions of core technology tools. Schedule meetings and notify all parties involved; remind participants of meetings. Assist with court filings or other department-specific tasks. Enter important dates on department calendar. Remind attorneys of deadlines for filings, Federal Express packages, etc. Create new client matter accounts (conflict checks, intakes, retainer letter and file opening). Maintain contact lists for client matters. Organize and maintain electronic and paper client files and keep filing up-to-date; retrieve existing files through RIO and close out and send files off-site. Enter attorneys time. Assist with monthly billing including meeting Finance Department deadlines, photocopying and final preparation for mailing. Prepare travel arrangements for attorneys and for clients, if needed. Provide coverage to other attorneys when assigned secretaries are out of office or when workflow requires/permits. Accept change and work to incorporate change into daily work environment. Clarify tasks; confirm understanding. Qualifications: 3+ years of legal secretary experience is required; experience in a law firm preferred; Accurate typing skills of 55+ wpm, along with strong word processing skills utilizing Microsoft Word 2010, Outlook 2010 (email and calendar), Excel, PowerPoint, docketing software and client relationship management software. Excellent verbal communication skills are necessary; Well-developed and professional interpersonal skills; ability to interact effectively with people; An orientation to client service and ability to work in a team environment; Strong organizational skills and time management skills. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - IP

Title : Legal Secretary - IP

Location : District of Columbia - Washington
Refer to Job # UPRJ722014

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary - IP The candidate serves to provide client service, desk management, and legal and administrative support to the firm s legal staff. Requires teamwork; the ability to work closely and effectively with others; strong communication and technical skills; ability to prioritize and establish work objectives, and the ability to work under deadlines, time pressures, and a generally high level of demand. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # KPDM721654

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary. Responsibilities: support a team of fast-paced Private Equity lawyers in a busy, exciting environment. Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members in a professional, courteous, and effective manner. Prepares accurate, error-free, and properly formatted legal papers and correspondence. Works with all types of documents such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Proofreads and edits documents for grammar, spelling, punctuation and format. Files documents and emails in the Firm s electronic document software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; demands prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, but not limited to client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Requirements: Prior experience supporting a transactional practice is a plus . Knowledge of billing and other CMS/DTE functions is a plus. Solid working knowledge of all Microsoft Office suite of programs. Must work well independently as well as in a team. Strong oral and written communication skills. Ability to prioritize and establish work objectives. Ability to work under deadlines, time pressures, and a generally high level of demand. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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IP Legal Secretary

Title : IP Legal Secretary

Location : District of Columbia - Washington
Refer to Job # COFB721445


IP Legal Secretary The candidate will be supporting multiple attorneys in the Intellectual Property practice group. Will be reviewing and communicating docket to attorneys and paralegals, creating new files as needed, maintaining calendars, time entry, client billing and general administrative duties. Preparing applications and IDSs. Filing documents with the USPTO. Recording assignments and report recordation. Preparing foreign filing and non-provisional filing inquiry letters. Electronically filing amendments/responses, RCEs and notice of appeal and appeal brief. Ordering formal drawings. Should have 5+ years of patent prosecution experience. Excellent technical and communication skills essential. Ability to type 65 wpm needed. Deadline: June 30, 2018. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Patent Prosecution)

Title : Legal Secretary (Patent Prosecution)

Location : District of Columbia - Washington
Refer to Job # UDKS721471


Legal Secretary (Patent Prosecution) Duties: Assist with the drafting and e-filing of various legal documents in the USPTO related to patent prosecution of utility, plant and design applications including, but not limited to, Office Action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, briefs, corrected drawings, assignment recordations, and other documents as required. Maintain knowledge of specific client requirements and needs for filing and reporting of documents, including use of various client extranets and secure data sites, assist in reviewing a docket for multiple clients in multiple offices and assist in managing work flow. Prepare monthly agendas for clients for attorney review based on multi-month docket, and draft/ shell letters based in a content responsive fashion. Review and maintain docket calendars for multiple attorneys and coordinate with docketing personnel to insure accuracy of the docket and compliance with due dates. Maintain file integrity and insure completeness of electronic and paper files. Calculate USPTO fees based on type of filing, e.g., application filing fees, additional claims, extensions of time, petition fees, etc. Prepare conflict checks and new matter forms. Prepare draft engagement letters for attorney review ensuring appropriate attachments are included. Reconcile attorney expenses, schedule travel, meetings and other appointments. Assist in coordination, production and submission of client invoices. Serve as a back-up to team members as required. Qualifications: High School Diploma or GED required; College degree or Legal Assistant Certification a plus. 5+ years of relevant work experience in a patent prosecution practice in either a business or law firm environment. Experience in a law firm setting desirable. Experienced with USPTO systems such as EFS, EPAS, PAIR and Financial Manager. IPDAS experience a plus. Must be able to shellA? both PCT and U.S. utility/provisional applications. Broad knowledge, experience and understanding of patent policies, procedures and electronic filing processes with the U.S. Patent and Trademark Office (USPTO). Detail oriented with strong organizational, written and oral communication skills, with the ability to work both independently and collaboratively in a fast-paced environment to manage multiple tasks to meet strict deadlines. Familiarity with global patent filing and reporting issues. Must have working knowledge and experience with Computer Packages, Inc. (CPI) docketing system and Intellectual Property Document Assembly System (IPDAS), USPTO e-filing system (EFS), PAIR, EPAS, USPTO Financial Manager. Must have basic understanding of 37 C.F.R. and the Manual on Patent Examining Procedures (MPEP). Must be able to prioritize and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner. Familiarity with bio and life sciences terminology and solid proofreading skills with an understanding of the need to produce an error-free work product. Familiarity with handling and filing sequence listings and declarations. Strong knowledge of MS Office Suite (Word, PowerPoint, Excel) with advanced knowledge of Outlook. Strong written and verbal communication skills. Knowledge of technical terms and/or formulas involving various technologies a plus. Ability to multi-task, while remaining highly organized and detail oriented. Ability to work independently and collaboratively with others. Possess excellent organizational skills and high attention to detail of assignment in order to meet deadlines. Ability to see details at close range and/or on a computer screen. Ability to listen to and understand information and ideas. Possess excellent time-management skills. Ability to use office equipment; (i.e. fax machines, copier machines, scanners). Able to manage contacts through available technical resources. Ability to handle confidential matters. Flexible and dependable, including the ability to work overtime as needed. At all times, be professional and a team player. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust plans to meet changing needs. Respectful of people s differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of both the department and the firm overall. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # EPMN720830


Legal Secretary Candidate will provide support to attorneys and paralegals resulting in a high level of client service; document processing and editing; managing travel arrangements; processing new business intake; preparing and submitting attorney expenses; inputting attorney time entries; handling client billing; responding to client inquiries via phone and e-mail; arranging meetings and conferences; coordinating calendars; monitoring incoming mail, faxes and e-mails; maintaining and updating client files and other tasks. Associate s degree is preferred. Advanced knowledge in formatting briefs, pleadings and other litigation documents required as well as knowledge of e-filings and DC, VA, MD and Federal Court procedures. 3+ years of legal secretarial experience in a law firm environment working with multiple attorneys. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Corporate

Title : Legal Secretary - Corporate

Location : District of Columbia - Washington
Refer to Job # TXIG720522


Legal Secretary - Corporate Candidate with A Bachelor s Degree is preferred. Must have 5+ years' Corporate experience in the legal or professional services industry. Must have strong MS Office skills and be highly skilled at document editing, providing administrative support, making travel arrangements, preparing correspondence, and other clerical tasks. Must have the ability to maintain absolute confidentiality regarding discussions, records, files, documents and information. Must also be able to independently prioritize and manage multiple tasks while satisfactorily meeting deadlines and desired outcomes. Must have extraordinary attention to detail, excellent oral and written communication skills and keen proofreading abilities. Professional presentation and demeanor is required at all times. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Floater

Title : Legal Secretary/Floater

Location : District of Columbia - Washington
Refer to Job # ZFGF719862


Legal Secretary/Floater Duties: Document Production, typing letters, memos, forms, other documents. Draft and edit legal documents, run compares (redlines), Table of Authorities (TOAs) and Table of Contents (TOCs). Prepare documents for filing, faxing, emailing or mailing, preparing envelopes, labels, FedEx/UPS forms, fax cover sheets or messages slips as required. Provide administrative support attorneys which includes telephone coverage, mail handling, maintaining attorney s calendar and deadlines, daily time entries and other administrative duties as assigned. Open new client/matter client cases into the database. Prepare draft bills to clients; review and edit pre-bills. Transcribe legal documents, correspondence and reports from rough draft, dictation or transcription. Arrange for attorney travel, meetings and other appointments. Maintain all client and general files and assume responsibility for all phases of document control. Receive clients and visitors; maintain good public relations with clients; observe confidentiality of attorney-client relationship. Assist with overflow typing, filling, photocopying, or reception desk relief as time permits and assigned by Human Resources. Qualifications: 1+ year of experience as a legal secretary or administrative assistant. Solid technical proficiency including knowledge of Office 2010 applications required. Ability to work with Excel and PowerPoint a plus. Ability to organize and prioritize numerous tasks and complete them under time constraints. Ability to handle multiple work partners. Ability to prepare an accurate and highly detailed work product. Excellent editing and proofreading skills required. Ability to maintain confidentiality. Adapt to different work environments and project a professional demeanor at all times. Ability to perform all tasks with limited supervision and to exercise sound judgment. Ability to communicate effectively with attorneys, staff and clients is required. Strong written and verbal communication skills. Commitment to superior client service - telephone coverage, high level of responsiveness and team work. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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