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Part-time Legal Secretary

Title : Part-time Legal Secretary

Location : Rhode Island - Cranston
Refer to Job # RLZR735113


Part-time Legal Secretary The candidate will join firm, with concentration in Family Law and Bankruptcy. Duties include, typing, preparation of correspondence, and legal documents, answering telephone, greeting clients, scheduling appointments, electronic State filing, and client billing. Should have 1 year of experience. Legal 1 - 0 Part Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/new File Intake

Title : Legal Secretary/new File Intake

Location : Virginia - Richmond
Refer to Job # BSMQ735115


Legal Secretary/New File Intake The candidate provide secretarial support, run conflict checks, and open new files. Will have 2 years of law firm experience, proven customer service skills, research skills and an eye for detail and accuracy. Secretarial responsibilities include file organization, transcription, copying, filing, faxing, scanning, appointment scheduling, calendar management and other duties as assigned. Experience with Worldox and TABS, as well as Microsoft Word, Outlook and Excel preferred. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/Receptionist

Title : Legal Secretary/Receptionist

Location : Virginia - Winchester
Refer to Job # QDKV734959


Legal Secretary/Receptionist Duties: Interaction with Clients, Guests and Others. Welcoming guests and clients by greeting them in person or on the telephone. Accurately taking notes/messages, and answering or redirecting inquiries when appropriate. Providing information with diplomacy and discretion to callers and visitors. Effectively communicating with witnesses, representatives, and visitors. File Upkeep and Maintenance. Establishing and maintaining case files, logs, indices, and other information. Preserving up-to-date record systems incorporating incoming and outgoing documents. Producing, scanning, copying, faxing, and the organizing of documents. Document Preparation. Operating a variety of office equipment to process information and generate documents. Coordinating the preparation of charts, graphs, and other courtroom visual aids. Preparing and processing expense vouchers, third-party invoices, account statements, etc. Conducting research, reading legal articles, and locating case law citations upon request. Reading, researching, reviewing, verifying, and routing correspondence and legal documents. Creatively conserving attorneys time, and coordinating activities and arrangements. Maintaining composure during stressful situations as a result of workloads and/or deadlines. Respect and courtesy to all other employees, and a team player with both staff and attorneys. Calendaring and Scheduling. Scheduling, arranging, setting up and straightening up for conferences, mediation, hearings, depositions, and trials. Arranging for couriers, court reporters, witnesses, representatives, and third parties. Recording and monitoring court dates, filing requirements, and case-specific deadlines. Qualifications: Experience assisting litigation lawyers with clerical and administrative support, answering phone calls and emails, typing, filing and electronic filing, maintaining inventory of office supplies, scheduling meetings and appointments, editing and proofreading documents, making travel arrangements, keeping files and contact information up to date, managing deadlines, and processing incoming and outgoing mail. Should have experience working with pleadings, discovery, motions, briefs, and appeals, should have 2+ years experience working in a law firm, and possess a thorough understanding of legal terminology. Outstanding time-management skills, and the ability to multitask and meet deadlines. Communication Skills. Excellent written and oral communication skills. Courteous and professional demeanor. Comfortable, professional phone manner. Positive attitude and a willingness to learn. Software and Equipment. A familiarity and working knowledge of Microsoft Windows and Office 2016. Ability to independently assess and determine work priorities. Interpreting complex instructions, rules and regulations, policies and procedures. Maintaining attorney-client privilege and the confidentiality of protected health information. Awareness of Firm policies and procedures. Possessing a typing speed of 50+ wpm. Ability to transcribe documents from written, oral, or computer-generated formats. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Alaska - Palmer
Refer to Job # ZCXM734961


Legal Secretary The candidate will be scheduling court appearances, appointments and deadlines. Will be serving in document and file management. Scanning, filing, photocopying, and mailing documents. Answering and dispatching telephone calls. Preparing exhibits and/or discovery. Receiving payments and minor bookkeeping; and cleaning and maintaining office space. The candidate should have a High school diploma or equivalent. Prior legal experience preferred. Proficiency in Microsoft Office, Word and Excel needed. Proficiency in Clio a plus. Excellent verbal and written communication skills essential. Strong organizational and stress management skills. Excellent customer service skills and attention to detail is a must. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # TSTS734973


Legal Secretary The candidate will handle plaintiffs side business, employment, wage and hour, and personal injury litigation. Will handle duties that include: Speaking with and updating current clients about their case status; Answering calls; Arranging service for legal documents; Following up on court filings; Calendaring deadlines; Scanning documents; Following up with prospective clients; Client intake; Following up with doctors offices regarding medical records and bills; Negotiating liens; Assisting attorneys and paralegal with filings, calendaring; Accounts receivables follow-up; Drafting Engagement Agreements; Sending Engagement Agreements; Accounts Receivable; Accounts Payable; Proof-reading documents. Must have 1 year assistant experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Reserve Department (Day And Evening Positions)

Title : Legal Secretary - Reserve Department (Day And Evening Positions)

Location : Texas - Dallas
Refer to Job # ZZAM734978


Legal Secretary - Reserve Department (Day and Evening Positions) Duties: Under general supervision, responsible for performing a variety of secretarial duties throughout the Firm according to established policies and procedures. Attend in-house training sessions on computer software as updates occur and need arises. Ensure timely completion of assignments. Interact congenially with clients, attorneys, non-attorney staff, and other representatives in and outside of the Firm. Provide assistance to others in the Firm as workload permits. Prepares correspondence, memoranda, legal documents and material for a general nature from written and oral drafts; drafts standard correspondence and other documents. Create various legal documents for filings and/or closings as required. Prepare notebooks, exhibits, and other documentation as assigned. Transcribe dictation via tapes/transcription software (GearPlayer), input of handwritten copy and telephone dictation when necessary. Extensive knowledge and use of legal terminology and court and agency formatting, or other formatting, as required. Proofread documents for grammar, punctuation, syntax and formatting consistency. Fax, copy, and respond to emails as necessary. Read, sort and date incoming mail. Follow section guidelines pertaining to mail. Ensure outgoing mail is timely delivered. If necessary, route mail to specific delivery service and follow up on timely delivery. Route publications and review if required by supervisor. Receive, process, and/or transfer telephone calls and messages from clients, co-counsel and other personnel in a prompt and courteous manner. Access both voice mail and email as needed. Establish and maintain calendar and deadline reminder systems. Manage calendar and assist in meeting deadlines. Apprise supervisor(s) of responsibilities in advance of commitment. Open new client/matter files, request conflict checks, and maintain all client and general files. Conduct periodic review for possible storage or destruction of older files. Prepare files to be closed. Maintain files in an efficient and effective manner. Handle billing process, time entry and billing memos under the guidance of the attorney, as appropriate. Ensure timekeepers time entry is closed in a timely manner. Receive clients and visitors. Maintain good public relations with clients. Observe confidentiality of attorney/client relationship. Prepare materials for client meetings, update client contact lists, interface with client questions. Handle check requests, travel expenses and travel arrangements. Travel arrangements include airline, car and hotel reservations. Preparation of materials for publication or speaking engagements. Research and legal assistant duties as required. Uses the Internet for research and general information as well as web-based programs, as necessary. Communicate regularly with supervisors about department issues. Qualifications: Associates degree or equivalent from two-Year College or technical school; Bachelor's degree from four-year College or university; or 3-5 years' related experience and/or training; or equivalent combination of education and experience. Ability to demonstrate computer proficiency by passing a Firm-mandated skills assessment. Ability to prepare complex, properly formatted documents. Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of up to 70 wpm. Ability to read and write in order to write routine reports and correspondence; proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine law office correspondence and legal case matters. Attention to detail. Ability to interpret documents such as safety rules, operating and maintenance instructions and policy and procedure manuals. Interpersonal skills necessary in order to communicate efficiently and effectively in person, by email, and telephone to provide information with ordinary courtesy and tact; follow instructions, both written and oral, effectively from a diverse group of clients, attorneys and staff, to provide information with ordinary courtesy and tact. Ability to handle pressure, extended hours as needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Handle overflow work from other staff. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to define problems, collect data, establish facts, and draw valid conclusions. Displays excellent organizational skills. Friendly and professional demeanor. Work occasionally requires a high level of mental effort and strain while producing a high volume of information while performing other essential duties. Advanced knowledge utilizing Microsoft Word, Excel, PowerPoint, Adobe Acrobat, Outlook, Electronic Case Filing, Time Entry software, and other 3rd party software utilized by the Firm. Prepare/revise complex documents using advanced word processing features including styles, section formatting, merge, tables, redlining, cross referencing, table of contents, table of authorities, etc. Demonstrate computer proficiency by handling a variety of computer related tasks on a daily basis as part of the job function. Ability to handle pressure, extended hours when and if needed, interruptions, and multiple projects with frequently changing priorities in an efficient manner, rapid turnaround as required, and generally perform in a fast-paced, high-tech environment. Self-starter with the ability to work independently, possess a willingness to help others and has above average customer service skills. Proficient in all areas of law and software in order to work in any section in the Firm; ability to adjust to multiple tasks from multiple individuals in the Firm. Perform work honestly, ethically and safely. Maintain a good attendance record. Is punctual and prepared to perform duties upon arrival. Adhere to Firm policies and procedures as outlined in the Firm Handbooks. Maintain positive and respectful attitude. Note: The evening Reserve Secretarys hours are 4 to Midnight. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Washington - Vancouver
Refer to Job # UMDJ734981


Legal Secretary The candidate must be able to handle working with several different databases of information. Must be competent and proficient in the use of Word Perfect (and/or Word), Outlook, and office equipment like copiers and scanners, at a minimum. Be familiar with legal case management software is a plus. Must have compassion when dealing with clients. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New Jersey - Morristown
Refer to Job # WIDO734986


Legal Secretary The candidate will join Family law practice. Should preferably have experience in family law. Must be self-motivated, organized and possess strong interpersonal and writing skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Texas - Edinburg
Refer to Job # UDGV735017


Legal Secretary The candidate will be responsible for maintaining dual calendar; Preparing drafted motions/orders for service and e-filing same, Sending out and receiving correspondence;cutting checks and paying bills to various vendors; Disbursing on payments received for clients; organizing and maintaining client files. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Personal Injury/ Litigation Legal Secretary

Title : Personal Injury/ Litigation Legal Secretary

Location : Massachusetts - Raynham
Refer to Job # VSML735020


Personal Injury/Litigation Legal Secretary The candidate will provide administrative support to one or more lawyers. Effectively communicate with clients, colleagues, and partners. Perform initial screening of clients. Preserve an updated case record system. Answer phone calls, take notes/messages and redirect calls when appropriate. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Experience with Personal Injury and Litigation is preferred. Knowledge of constitution, legal terminology, regulations, and court system is required. Knowledge of MS Office and the ability to work with legal technology (court-filing computer systems, transcription software, Dictaphone etc.) is essential. Working knowledge of management software systems is a plus. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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