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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # ZVGT727342

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Responsibilities: May support attorneys, paralegals, science advisors, or management personnel. Provides high quality and efficient legal secretarial and administrative services by maintaining strong internal and external client relationships. Teamwork, strong communication and technical skills, the ability to prioritize and establish work objectives and the ability to work under deadlines. Coordinates travel arrangements by securing air, train, hotel and car reservations for attorneys and clients. Prepares travel expense reimbursement reports in a timely manner and tracks payments. Maintains electronic calendar via Microsoft Outlook for meetings and appointments, apprises attorneys of responsibilities in advance of commitment. Plans and coordinates internal committee meetings, firm-wide practice group meetings, associate training conferences and client meetings. Utilizes EMS to reserve conference rooms and visitor s offices. Coordinates with Reception, Catering, and Office Services to ensure meetings are properly executed. Receives screens and transmits telephone calls to attorneys and takes messages as necessary, with recognition of and attention to the particular needs of the clients. Schedules conference calls for attorneys as needed. Maintains current files for all correspondence, including entering all files into the Legal KEY system, and maintaining files in iManage. Maintains files in all locations and working with Records, sends files offsite when cases are closed. Works with the Client Accounting Billing Coordinators to prepare client bills, this may include pre-bill edits, making appropriate transfers or write-offs and corrections, and/or sending out the bills to clients. May act as liaison to Finance Department for collection of past due receivables. Handles all requests for reimbursement of other firm and client related expenses, such as telephone, entertainment, recruiting, etc. Inputs attorneys time into the firm s time entry system, and proofreads and edits all time entries for accuracy. Processes new business forms, new client/matter reports and conflict of interest checks. Coordinates work performed by Office Services for prompt production and delivery of documents. May process client audit response letters. May participate in preparation of RFPs for prospective clients. Processes incoming and outgoing mail and distributes promptly upon receipt. Types and prepares legal papers and correspondence such as briefs, letters, memoranda, tables, charts/spreadsheets, complaints, and motions. Proofreads and revises all documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client deliverables and other correspondence, etc. for accuracy of copy, paying close attention to grammar, punctuation and syntax, and drafts correspondence. May be asked to generate Table of Contents, prepare closing binders, Table of Authorities and redline documents, depending on practice area. Formats filings and other legal documents to comply with court requirements. Prepares documents for transmittal via the Firm s electronic fax system, e-mail, or PDF transfer. Works with Office Services or the Document Center for prompt production and delivery of documents. Offers assistance to other secretaries when work load demands it. Requirements: High School Diploma required. BA/BS preferred or equivalent experience. 7+ years of legal secretary experience particularly in a large law firm and fast paced environment. Strong business acumen specific to the practice area of open position (ex. Litigation, Business Law, IP, etc.). Impeccable written communication skills including spelling, proofreading and editing skills. High attention to detail and organization skills. Outstanding proficiency with Microsoft Office 2010 particularly with Word, Excel and PowerPoint. Ability to work in a collaborative manner with a team oriented attitude. Attentive client service skills are a must. Ability to prioritize and multi-task including a high tolerance to working under pressure with tight deadlines. Ability to remain professional and calm under pressure. Clear and concise verbal and written communication skills. Must be flexible, resourceful and have the ability to take initiative. Experience using DTE time management system. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New Jersey - Scotch Plains
Refer to Job # YEUX727343


Legal Secretary The candidate must have personal injury experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Temporary Workers Compensation Legal Secretary

Title : Temporary Workers Compensation Legal Secretary

Location : Florida - Fort Lauderdale
Refer to Job # NKUP731940


Temporary Workers Compensation Legal Secretary The candidate will support a buys group of attorneys who practice workers compensation law representing injured worker's in a very fast paced and exciting office. Will draft and edit pleadings, manage an attorneys calendar, monitor emails, answer phones, and draft correspondence. Must also have Recent Florida law litigation experience with knowledge of e filing and E Docket. Knowledge of the general litigation process is essential. Workers compensation experience is essential. personal injury experience from either side is a plus. Bilingual a plus, Client Profiles experience a plus Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Temporary Legal Secretary

Title : Temporary Legal Secretary

Location : California - Encino
Refer to Job # DDED731720


Temporary Legal Secretary The candidate will assist with trial preparation. Should have strong background working with civil litigation. Skills to include: pleading/discovery preparation, e-filing, and calendaring for attorneys. Strong technical skills, including law and motion essential. Knowledge of state, federal and local rules needed. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Temporary Litigation Legal Secretary

Title : Temporary Litigation Legal Secretary

Location : Florida - Coral gables
Refer to Job # SFXN731776


Temporary Litigation Legal Secretary The candidate must have 4-5 years of experience, possess good communication and organizational skills. Should have experience with dictation transcription, as well as experience with ePortal and eCourtesy. Note: This position is from December 4, 2018 through March 4, 2018. Legal 4 - 5 Full Time 0000-00-00 00:00:00  

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Temporary Legal Secretary

Title : Temporary Legal Secretary

Location : California - Sacramento
Refer to Job # LVYW731595


Temporary Legal Secretary The candidate will be calendaring, preparation of legal documents, transcribing, correspondence and communication with clients, courts, and attorneys, and general office duties. Should have 7+ years experience for occasional temp/overflow work at a busy desk. Must have strong litigation background and personal injury experience.Must have proficiency in the use of Microsoft Windows 10, Word, Outlook and Abacus. Must be available to work November 26th through November 30th. Legal 7 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Temporary

Title : Legal Secretary - Temporary

Location : California - San Diego
Refer to Job # QDQR731514


Legal Secretary - Temporary The candidate should have 3+ years of litigation experience to cover while a secretary is out on leave. Must have current working knowledge of local rules and procedures, e-filing (State & Federal courts), and calendaring. Must have strong computer skills, including working knowledge of Microsoft Outlook, Word and Excel. Experience with WordPerfect is helpful. Skills must include the ability to process transcription, be organized, motivated, detail oriented with excellent grammar skills. This temporary position is full-time (7.5 hours per day, Monday Friday). Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : New York - Hauppauge
Refer to Job # ZWHY730910


Legal Secretary The candidate will assist on phone, frequent communication with courts and opposing counsel, managing attorney calendars, service and filing of documents, affidavits of service, and correspondence. Must have 1 year of experience is required. Note : This is temporary job. maternity leave replacement October 22, 2018 - December 14, 2018. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Assistant/Legal Secretary, Contract

Title : Legal Assistant/Legal Secretary, Contract

Location : Florida - Fort Myers
Refer to Job # SOSQ728597


Seeking Legal Assistant/Legal Secretary, Contract with 3-5 years of Litigation experience. Candidate with prior Bodily Injury, Premises Liability, Wrongful Death/Insurance Defense experience preferred. Must have working knowledge of Florida Court procedures and be familiar with eService and eFiling. Must have prior experience managing attorney calendars/scheduling, capturing attorney time and drafting legal documents including standardized letters, pleadings and reports. Must have 3-5 years of litigation experience (defense). Bodily Injury, Premises Liability, Wrongful Death/Insurance Defense experience preferred. Familiar with eService and eFiling procedures. Experience managing attorney calendar. Familiar with Florida court procedures. Should have excellent communication skills, ability to follow-up on items and be detail oriented. Duration: 3 months Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Temporary Legal Secretary/receptionist

Title : Temporary Legal Secretary/receptionist

Location : Pennsylvania - Philadelphia
Refer to Job # SNOF728259


Temporary Legal Secretary/Receptionist The candidate must have prior legal experience. Position will run through January 11, 2019. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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