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759 matches | 611 - 620 displayed 
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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # SRON721421


Legal Secretary Candidate will work independently, do pleadings, processing of files and handle client contact for plaintiff's personal injury firm. Experience using Smart Advocate and Spanish speaking a big plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Litigation)

Title : Legal Secretary (Litigation)

Location : Illinois - Chicago
Refer to Job # NXTT721424


Legal Secretary (Litigation) Duties: Type and/or transcribe correspondence. Draft correspondence. Type and prepare various documents and forms, including but not limited to: legal briefs, letters, memoranda, tables, charges/spreadsheets, document productions, complaints and motions. Edit, redline and proofread documents as requested. For legal briefs, generate Table of Contents and Table of Authorities. Accurately complete e-Filing in various courts and in accordance with established court rules of applicable jurisdiction. Proofread and revise documents, including engagement letters, PowerPoint presentations, memoranda, audit letters, client and other correspondence; check for accuracy of copy, grammar, punctuation and syntax. Photocopying and scanning. Prepare documents for U.S. mail, Federal Express, messenger delivery or electronic delivery. Arrange extensive U.S. and foreign travel by securing air, hotel, rail and car reservations for lawyers and clients. Prepare travel itineraries. Prepare and submit travel expense reports and other business-related expenses for reimbursement in a timely manner. Prepare disbursement forms/handle reimbursements of other firm and client related expenses, such as telephone calls, outside vendors, entertaining, recruiting and travel expenses. Submit expense reports to accounting for processing. Filing: maintain paper and/or electronic filing, in a timely manner, of all correspondence, pleadings and case/client documents as directed by supervising attorneys, using the firm s records management database in accordance with established standards and procedures. Answer telephones, screen and transmit telephone calls to lawyers, and take messages if necessary, with recognition of and attention to the particular needs of the clients. Schedule conference calls for lawyers and clients and make appointments when necessary. Client billing: edit, prepare, finalize and send out all bills for billing attorneys. In conjunction with billing attorney, investigate and solve client billing issues that may arise. Maintain contacts in Outlook for assigned lawyers, pursuant to each lawyer s preference. Maintain a calendar of court, travel, meetings and/or other commitments. Arrange for meeting/conference rooms and catering needs using the firm s conference room reservation software system. Use building security system to grant visitor access. Keep attorneys apprised of assignment status as required. Perform other duties as assigned by attorneys and/or administrative managers. Provide assistance to other legal assistants as time permits. Serve as back-up assistant as required. Extensive review and editing of attorney time narratives captured in InTapp Desktop Extension; assigning them to appropriate clients and entering into Elite Webview time system. Proactively manage attorney s practice and execute assignments from an attorney who frequently travels, often communicating exclusively via email. Work with Conflicts group to open new matters on a timely basis using InTapp Open. Review and edit billing proformas to conform to client guidelines. Proficiency with InterAction data entry and report functions. Monitor and distribute daily court notification emails to appropriate parties. Perform legal research as assigned on Lexis, Westlaw, Pacer or other legal website. Other tasks as reasonably assigned by supervisors. Qualifications: High School Diploma or GED Certificate required. College degree and/or paralegal certificate a plus. 5 years' previous secretarial/administrative experience required. Previous litigation experience in a law firm preferred. Full understanding of jurisdictional court filing requirements. Strong experience and knowledge of litigation practice and processes. Strong experience and knowledge of the US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system and of electronic filing systems in place in Cook, Madison and DuPage County, Illinois courts highly preferred. Excellent knowledge of Microsoft Office (Outlook, Word, Excel and PowerPoint). Knowledge of FileSite highly preferred. Knowledge of MS Office 2010 and Windows 7 preferred. Knowledge of InTapp Time preferred, but not mandatory. Display initiative to learn about the practice group s clients, ongoing matters and attorney preferences. Take ownership for work product and make suggestions for improvement as appropriate. Ability to prioritize work from multiple attorneys/assignments simultaneously and successfully, many with tight deadlines. Excellent oral communication skills, especially the use of good grammar. Uses written communication that is technically sound, grammatically correct and without typographical errors. Excellent skillset in regard to knowing proper formatting of general correspondence and composition of documents. Willingness to learn special requirements pertaining to local rules of court (both federal and state). Superior organizational skills. Excellent attention to detail and strong proofreading skills. Extremely consistent in producing quality work. Typing speed of 65+ wpm. Able to manage contacts through available technical resources. Ability to handle confidential matters. Ability to comprehend and perform tasks as instructed or inferred. Able to work independently, as well as a team, with minimal supervision. Use of good judgment and effective interpersonal communication skills. Well-developed analytical and problem-solving skills. Initiative in developing and refining skillset, willing to work with new technology. Flexible and dependable, including the ability to work overtime as needed. Client service-driven. Respectful of people s differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of the department, the office and the firm overall. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Administrative Assistant, Part-time

Title : Legal Secretary/Administrative Assistant, Part-time

Location : California - San Diego
Refer to Job # DAJJ721435


Legal Secretary/Administrative Assistant, Part-time Duties: Answering phones, typing correspondence and legal pleadings from a dictaphone, general office duties, preparing documents and pleadings for filing with the courts, requesting and tracking medical records, assisting Loan Modification manager with administrative tasks (filing, making phone calls to lenders and clients, faxing, documenting phone logs, setting up files, etc.). Qualifications: Prior experience is good. High proficiency in MS Word; typing speed of 50+ WPM. Organized and good attention to detail. Strong verbal and written communication skills. Ability to think independently with minimal supervision. Legal 0 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary/assistant (litigation)

Title : Legal Secretary/assistant (litigation)

Location : California - San Francisco
Refer to Job # RCLM721438


Legal Secretary/Assistant (Litigation) Candidate must meet the following requirements: 5+ years litigation experience; Experience with trial prep and large cases; Must be able to work independently, as well as in a team setting; Must be able to work in a fast-paced environment; Must be comfortable acting as an executive assistant dealing with confidential matters; and Comprehensive knowledge of specific legal guidelines (i.e. local, federal and state court rules, calendaring, filing and e-filing procedures). Must possess strong initiative, demonstrating an ability to resolve issues/problems independently, have strong organizational skills, be able to work independently as well as in a team setting and have the ability to manage multiple projects/tasks at a time. Other essential requirements for this position include the ability to communicate in a professional manner to develop rapport with clients; maintain strong working relationships; exhibit meticulous attention to detail; handle confidential and sensitive information; and possess strong proofreading and typing skills. Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) is required. We offer extremely competitive compensation and benefits, as well as a truly agile, collegial work environment. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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IP Legal Secretary

Title : IP Legal Secretary

Location : District of Columbia - Washington
Refer to Job # VGKW721445


IP Legal Secretary The candidate will be supporting multiple attorneys in the Intellectual Property practice group. Will be reviewing and communicating docket to attorneys and paralegals, creating new files as needed, maintaining calendars, time entry, client billing and general administrative duties. Preparing applications and IDSs. Filing documents with the USPTO. Recording assignments and report recordation. Preparing foreign filing and non-provisional filing inquiry letters. Electronically filing amendments/responses, RCEs and notice of appeal and appeal brief. Ordering formal drawings. Should have 5+ years of patent prosecution experience. Excellent technical and communication skills essential. Ability to type 65 wpm needed. Deadline: June 30, 2018. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Lake Forest
Refer to Job # KGRO721452


Legal Secretary Candidate will support one of the managing partners of the law firm. Will provide direct support to one of the managing partners of the firm so as to enable the office to operate at optimum efficiency and performance. Will be expected to use a high degree of self-management, intuitiveness and self-discipline. Will include the main responsibilities sited below: Drafting correspondence and pleadings as directed; Transcribing dictation; E-filing skills; Opening new files, closing existing files, storage of files and retrieval of client s files; Communications with clients in person, telephone and email; Provide client support in a professional and friendly manner in keeping with the firm s standards without providing legal advice; Scheduling appointments, arranging meetings, maintaining the office calendar; Accurate maintenance of the firm s docket calendar; Preparing attorneys for court appearances; Preparing attorneys for court deadlines; and Providing support to other attorneys and/or secretaries as needed. Qualifications: Must have: Some family law knowledge. Accuracy A A type at 65+ WPM; Absolute proficiency in Microsoft Word, Outlook, and Excel; Excellent proofreading skills; Excellent organizational skills; Ability to communicate effectively with clients and/or attorneys in a professional/polite manner; Excellent telephone skills; Ability to use a Dictation machine; Ability to multi-task without losing one s composure; Ability to work independently with minimal supervision; Ability to wear various hats within the office environment; Ability to meet deadlines; and Ability to prioritize workload with or without the assistance from the attorney. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # EFBJ721458


Legal Secretary Candidate must have: 2+ years of experience in family law. Ability to work independently and as a team. Excellent grammar, research, and writing skills. A pleasant demeanor and a great sense of humor. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Colorado - Denver
Refer to Job # RSGJ721467


Litigation Legal Secretary Duties: Work with your team in the preparation and filing of all court documents and have knowledge of electronic court filings and litigation procedures. Contact clients and opposing counsel for the scheduling of appointments and maintain timekeeper calendars. Communicate directly with clients in a professional manner. Review and proofread all documents produced, check for proper formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits or enclosures are intact before distribution. Provide document production services in accordance with the requirements of assigned timekeepers. Maintain client files electronic scanning. Assist attorneys in the review of billing statements. Act as liaison between attorneys and paralegals with regard to prioritizing workload and deadlines. Coordinate and make travel arrangements. Communicate information and updates on projects to appropriate timekeeper. Prepare assignments according to required specifications. Perform conflict checks and file openings. Perform other duties as assigned (including, but not limited to kitchen duties, reception backup, etc.). Requirements: 2+ years working as a Litigation Legal Secretary. Experience with electronic court filings. Proficient in Microsoft Office 2010. Ability to deal professionally and communicate clearly and concisely both verbally and in writing both internally and externally. Ability to conduct and follow through with electronic court filings and knowledge of the court systems and their guidelines. Ability to pay close attention to detail, under deadlines constraints and changing work priorities, and complete work assignments logically and accurately. Proven ability to be flexible, be customer service oriented and work both independently and as part of a team. Ability to take direction, accept responsibility for assigned tasks and learn from problematic situations when they occur. Possess outstanding proofreading skills. Requires the ability to regularly report to work on the days and times scheduled. Willingness and desire to attend training classes to maintain and increase technical skill sets. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Patent Prosecution)

Title : Legal Secretary (Patent Prosecution)

Location : District of Columbia - Washington
Refer to Job # KVWY721471


Legal Secretary (Patent Prosecution) Duties: Assist with the drafting and e-filing of various legal documents in the USPTO related to patent prosecution of utility, plant and design applications including, but not limited to, Office Action amendments and responses, requests for continued examination, continuation and divisional applications, information disclosure statements, supplemental application data sheets, sequence listings, extensions of time, terminal disclaimers, various petitions, notices of appeal, briefs, corrected drawings, assignment recordations, and other documents as required. Maintain knowledge of specific client requirements and needs for filing and reporting of documents, including use of various client extranets and secure data sites, assist in reviewing a docket for multiple clients in multiple offices and assist in managing work flow. Prepare monthly agendas for clients for attorney review based on multi-month docket, and draft/ shell letters based in a content responsive fashion. Review and maintain docket calendars for multiple attorneys and coordinate with docketing personnel to insure accuracy of the docket and compliance with due dates. Maintain file integrity and insure completeness of electronic and paper files. Calculate USPTO fees based on type of filing, e.g., application filing fees, additional claims, extensions of time, petition fees, etc. Prepare conflict checks and new matter forms. Prepare draft engagement letters for attorney review ensuring appropriate attachments are included. Reconcile attorney expenses, schedule travel, meetings and other appointments. Assist in coordination, production and submission of client invoices. Serve as a back-up to team members as required. Qualifications: High School Diploma or GED required; College degree or Legal Assistant Certification a plus. 5+ years of relevant work experience in a patent prosecution practice in either a business or law firm environment. Experience in a law firm setting desirable. Experienced with USPTO systems such as EFS, EPAS, PAIR and Financial Manager. IPDAS experience a plus. Must be able to shellA? both PCT and U.S. utility/provisional applications. Broad knowledge, experience and understanding of patent policies, procedures and electronic filing processes with the U.S. Patent and Trademark Office (USPTO). Detail oriented with strong organizational, written and oral communication skills, with the ability to work both independently and collaboratively in a fast-paced environment to manage multiple tasks to meet strict deadlines. Familiarity with global patent filing and reporting issues. Must have working knowledge and experience with Computer Packages, Inc. (CPI) docketing system and Intellectual Property Document Assembly System (IPDAS), USPTO e-filing system (EFS), PAIR, EPAS, USPTO Financial Manager. Must have basic understanding of 37 C.F.R. and the Manual on Patent Examining Procedures (MPEP). Must be able to prioritize and produce a high-quality work product to meet deadlines and perform job responsibilities under pressure efficiently, productively and in a professional manner. Familiarity with bio and life sciences terminology and solid proofreading skills with an understanding of the need to produce an error-free work product. Familiarity with handling and filing sequence listings and declarations. Strong knowledge of MS Office Suite (Word, PowerPoint, Excel) with advanced knowledge of Outlook. Strong written and verbal communication skills. Knowledge of technical terms and/or formulas involving various technologies a plus. Ability to multi-task, while remaining highly organized and detail oriented. Ability to work independently and collaboratively with others. Possess excellent organizational skills and high attention to detail of assignment in order to meet deadlines. Ability to see details at close range and/or on a computer screen. Ability to listen to and understand information and ideas. Possess excellent time-management skills. Ability to use office equipment; (i.e. fax machines, copier machines, scanners). Able to manage contacts through available technical resources. Ability to handle confidential matters. Flexible and dependable, including the ability to work overtime as needed. At all times, be professional and a team player. Adaptable to change, open to new ideas, open to taking on new responsibilities and can adjust plans to meet changing needs. Respectful of people s differences in background, culture and perspective. Able to quickly grasp the goals, service, culture and strategy of both the department and the firm overall. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # SQRW721472

This firm is often at the top of the list of prominent Boston law firms. Large and growing, these lawyers are well-connected throughout the Boston area, and are looking to increase the reach of their influence. With beautiful offices (that seem to go on and on...) the lawyers here are generally quite happy with their practice. Why? At the associate level, lawyers are given a bit more responsibility than your average law firm lawyer, and depending on the practice group, given quite solid training and structured mentoring. Although the partners are increasingly conscious of the billable hours of their associates, they are generally accessible. In particular, several of the litigation partners bring in high level litigation work and remain very involved throughout to monitor and guide the associates participation.
Legal Secretary Duties: Provides high quality and efficient legal secretarial and administrative services, by maintaining good client relationships and providing professional support to a team of attorneys, specialists, legal assistants, managers and directors. Relieves team members of clerical work and minor administrative and business detail. Answers telephone calls and takes accurate and complete messages, gives information to callers, refers to others, or holds for team members. Provides relevant and timely information to clients and team members (including times when they are out of the office) in a professional, courteous, and effective manner. Retrieves voice mail messages, arranges conference calls. Prepares accurate, error-free, and properly formatted legal papers and correspondence from all drafts. Compile, type, revise, combine, edit, print, and store documents. Compiles materials to be typed following written or oral instructions from supervisor or person requesting document to determine format desired, number of copies needed, priority, and other requirements. Reads instructions and accompanying material, or follows verbal instructions from supervisor or person requesting document to determine format and content required. Establishes spacing, margins, type size, style and color, and other parameters, using computer and word processing software. Types, revises, and combines material such as correspondence, reports, records, forms, minutes of meetings, scientific or technical material, numerical data, and tabular information from rough draft, corrected copy, recorded voice dictation, or previous version. Checks completed document for spelling errors, using software. Proofreads and edits documents for grammar, spelling, punctuation, and format. Corrects errors. Inputs data for revision or editing. Files documents and emails in the Firm s electronic document software. Distributes correspondence using scanning, PDF, email or hard copy delivery. May compile and type statistical reports. Adaptable to learning new software. Inputs team members time entries on a daily basis. Opens new client and/or matter numbers; performs conflict checks; requests prebill selection of monthly bills for attorney review; makes appropriate transfers, write-offs, and corrections; applies retainers, on account fees, and on account disbursements for third-party billings; handles special billing requests from clients, i.e., travel detail, special billing formats; copies, mails and forwards copies of finalized bills to Accounting Department; maintains billing files; receives, copies, files and submits client checks to Accounting Department; prepares client audit reports; acts as liaison with Accounting Department on past due receivables. Schedules appointments, including meetings, conferences, court dates, and depositions for team members. Coordinates work flow and prioritizes work so that all deadlines can be met. Arranges travel schedule and reservations for team members. Reserves conference room(s) for meetings; arranges for special equipment, and coordinates catering services. Reviews, prioritizes, and routes incoming mail. Prepares outgoing mail and overnight packages using the postage-metering machine, scale, and Federal Express Power ship. Coordinates messenger pickups and deliveries. Maintains current and orderly files according to Firm guidelines, including, client files, chronological, administrative, materials for closings, court filings, and ongoing cases. Provides quick retrieval of information, general document control, and updates materials. Closes files and sends to storage following Firm policy. Qualifications: Requires (i) teamwork; (ii) the ability to work closely and effectively with others; (iii) strong communication and technical skills; (iv) ability to prioritize and establish work objectives, and (v) the ability to work under deadlines, time pressures, and a generally high level of demand. Is familiar with certain court procedures, formatting of briefs, pleadings and other legal documents if necessary. Possesses proficient technical user knowledge of advanced functions of Microsoft Word 2010 word processing software and 60 wpm typing speed. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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759 matches | 611 - 620 displayed 
1  61 62 63 64 65  76
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