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Legal Secretary

Title : Legal Secretary

Location : Texas - Austin
Refer to Job # YCPF713891


Legal Secretary The candidate will join a busy real estate firm. Previous experience in a law firm preferred. Must have strong word processing skills and organizational skills and be detail-oriented. The ability to remain focused and prioritize numerous deadline-oriented tasks in a fast paced work environment is also required. Observing confidentiality is essential. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Assistant

Title : Legal Secretary / Assistant

Location : Maine - Portland
Refer to Job # VVJS713892


Legal Secretary / Assistant The candidate will join litigation practice group. Should preferably be self-directed, highly organized, with the ability to work efficiently and independently. Should have a strong work ethic with a positive, can-do attitude and the ability to adjust to rapid changes in a fast-paced legal environment. Proficiency is required in word processing (Windows), document management, record keeping, data management, file preparation and organization, calendar management, and a variety of communications. Knowledge of TimeSlips a plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Massachusetts - Burlington
Refer to Job # YHCN713893


Legal Secretary The candidate will possess strong verbal, written and interpersonal communication skills, including the ability to interact with clients and third parties on a professional level; the ability to multitask in a fast-paced environment, strong attention to detail, and a high level of organizational skills. Will prepare/revise documents, correspondence, pleadings, and forms; scheduling and coordinating appointments, meetings and depositions; court and agency filings including e-filing; processing mail; transcribing dictation; and general administrative duties, including filing and file maintenance. Should have 5+ years of experience as a legal secretary, including substantial litigation experience; excellent technical skills including proficiency with MS Word, Excel, and Outlook; knowledge of state and federal court filing requirements, including experience with e-filing. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Trial

Title : Legal Secretary - Trial

Location : California - Costa Mesa
Refer to Job # IPPK713900


Legal Secretary - Trial Duties: Provide day to day support to attorneys including preparation of documents for state and federal court filings, discovery, arbitration, mediation, and hearings. Exercise excellent judgment to determine priority level of work assigned daily; assure high priority items are completed in a timely manner. Complete federal and state court e-filing procedures utilizing Pacer or other court site portals. Create and revise documents, spreadsheets and forms from drafts, originals or dictation. Proofread material to ensure high quality product. Assist other legal secretaries with work overflow when necessary. Maintain schedules and calendars, input time entries using Elite software; process and review work group mail. Organize and coordinate meetings, conferences, and make travel itineraries; answer and screen telephone calls for work group. Prepare and submit conflict check forms, screening forms and new matter request forms through NBI process. Assist with special projects and work with other support staff in performing any duty essential to the achievement of efficient operations. May be requested to perform other duties not mentioned above. Qualifications: High School diploma or G.E.D. equivalent. 2+ years of legal secretary experience or vocational education. Accurate typing skills of 50 wpm. Excellent communication skills (verbal and written) and ability to communicate effectively with all levels of personnel. Strong customer service focus and skills. Ability to handle multiple tasks at one time and perform well in stressful situations. Ability to use good judgement in solving problems and resolving conflict. Flexibility with schedule (overtime may be required). Excellent attendance. Experience with electronic court filing programs, CompuLaw, Microsoft Word, timekeeping and document management software (preferred). Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Resource Legal Secretary

Title : Resource Legal Secretary

Location : Ohio - Columbus
Refer to Job # DWJM713905


Resource Legal Secretary Duties: Provide secretarial assistance to attorneys in all practice groups through floating assignments . Assigned to multiple practice group. Assignments may be short-term for just a day or months providing assistance when an attorney s secretary is out of the office. Will also provide assistance during the day as needed in crunch situations, special projects, etc. Qualifications: 5+ years of previous legal experience in both corporate and litigation law is preferred. Any IP experience would be considered a plus. An experienced legal secretary with exceptional skills, including excellent administrative, communication and organizational skills. The team player we seek must possess exceptional MS Word (65 wpm), grammar, spelling, proofreading and attention to detail skills. This individual must also have the ability to handle multiple tasks and become an integral part of client service. Eequires the ability to work well individually or in a team environment and someone who considers themselves a problem solver. Maintaining a positive, can-do attitude is of vital importance to our environment and specifically in this support role. Professionalism, maturity and flexibility are a must. Knowledge of federal and state court procedure and rules. Proficient with electronic court filings. Proficient with drafting routine letters and other documents. Exemplary organization and attention to detail skills. Advanced skills in MS Word; knowledge of Excel and PowerPoint helpful. Proofreading this individual is the final quality control before a document reaches our client.. Excellent file management skills. Ability to work independently. Must be able to multi-task. Must be able to work under pressure and to meet time deadlines. Strong verbal and written communication skills. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Corporate And Business Transactions

Title : Legal Secretary - Corporate And Business Transactions

Location : Oregon - Portland
Refer to Job # IHUO713908

This high-powered, long-established firm offers great opportunities for top-notch candidates seeking rapid growth and high volume in intellectual property and dozens of other challenging practices. We really have a lot of good things to say about this firm because the firm seems to consistently set a high mark for itself in numerous, numerous categories. For example, the attorneys in this firm are all almost universally very nice people to work with and this firm puts a real powerful emphasis on quality of life issues for both its associates and partners. Without exception, the firm’s attorneys claim they are treated with a tremendous amount of respect – the firm is genuinely interested in making long-term relationships with people. Management is extraordinarily introspective about the candidates they interview – according to one candidate, the firm is “almost philosophical” in its approach towards recruiting. Attorneys here typically bill in the 1800 range.
Legal Secretary - Corporate and Business Transactions Duties: Understand assigned timekeepers practice and clients. Extensive interaction with clients; acts as intermediary with clients and responds to client requests. Manage client billing process, including review and editing of pre-bills. Maintain up-to-date forms, including collaboration with word processing on templates. Check in regularly with attorney to ensure all aspects of any project are under control. Prompt as needed. Exercise careful judgment about when to ask for guidance. Assign appropriate tasks to word processing, file room and other support staff. Follow up on status of all projects to ensure timely completion. Communicate clearly with all appropriate team members on project status. Set up data rooms for transactions; provide required information to IT for initial set up, organize data room structure, populate data room with required documents, communicate access information to data room participants, update and maintain data room, maintain due diligence/document production checklist in connection with data room documents. Identify and organize documents for closings of complex financing or acquisition transactions, prepare initial checklists, research possible forms of documents, manage formatting for uniformity across all documents. Assist with transaction closings; monitor and update checklists, organize documents and signature packets for execution, monitor status of documentation and organize final executed documents as received, review documents for completeness, maintain electronic record of final executed documents, organize documents for closing transcripts, produce and transmit closing transcripts, distribute stock certificates. Ensure that relevant documents are filed in the client s minute book records and that equity ownership information is properly maintained. Docket reminders for annual corporate filings (e.g., stock plan registration). Type, proofread, run comparisons, and edit correspondence, memoranda, agreements and other legal and business documents from notes, templates, drafts, or dictated text under time sensitive deadlines. Maintain attorney and client records. Maintain email and electronic records. Open new client and new matter files. Schedule and coordinate appointments, meetings and conference calls and maintain calendars. Answer, screen, and respond to phone calls. Open and route mail, attaching appropriate files and documents. Prepare and submit expense reimbursement reports and check requests. Make travel arrangements. Schedule conference rooms using Resource Scheduler and arrange for food service and audio-visual equipment as needed. Assist fellow secretaries and additional attorneys as needed. Notarize documents. Qualifications: A high school diploma or GED certification is required. May require secretary to become and maintain Oregon Notary. 3+ years experience as a legal secretary in a law firm environment is required. Expertise supporting business transactions, corporate and securities, and mergers and acquisitions practices is required. Expertise in Microsoft Word and Outlook is essential. Must also be proficient in Adobe, DocuSign, Excel and PowerPoint. Experience with Office 2010 and Windows 7 is preferred. Ability to understand and follow work directions, manage multiple priorities and respond to urgent requests with minimal supervision. Ability to take initiative and ownership of projects and follow them through to completion, regardless of who is doing the work. Excellent keyboarding, grammar, spelling and proofreading skills. Transcription skills required. Excellent communication skills, both verbal and written, with clients, firm members, and other business contacts. Exceptional interpersonal and customer service skills, as well as the ability to handle stressful situations in a calm, composed manner. Ability to pay close attention to detail and be highly organized and accurate. Strong time management skills. Ability to work effectively in a team-oriented, service environment. Availability and willingness to work overtime as needed or requested. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Indiana - South Bend
Refer to Job # EHIY713917


Legal Secretary The candidate must be an experienced legal secretary or paralegal. Should preferably possess the following: Very strong organizational skills; Ability to multi-task; A strict attention to detail; Self-motivation and is dependable and punctual; Excellent verbal and written communication skills; A demonstrated ability to work independently and as part of a team; Advanced computer application skills primarily with MS Office 2013 (Outlook, Word, Excel and PowerPoint); Ability to think outside the box. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Indiana - South Bend
Refer to Job # WMZV713918


Legal Secretary The candidate must be an experienced legal secretary or paralegal. Should preferably possess the following: Very strong organizational skills; Ability to multi-task; A strict attention to detail; Self-motivation and is dependable and punctual; Excellent verbal and written communication skills; A demonstrated ability to work independently and as part of a team; Advanced computer application skills primarily with MS Office 2013 (Outlook, Word, Excel and PowerPoint); Ability to think outside the box. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Ebensburg
Refer to Job # OPBK713920


Legal Secretary The candidate: Welcomes guests and clients by greeting them in person or on the telephone; answering or directing inquiries. Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics; coordinating case preparation. Drafting letters and documents, preparing expense reports. Maintains attorney calendar by planning and scheduling conferences, and travel. Generates revenues by documenting and inputting attorney billable time and reimbursable expenses; preparing invoices; tracking payments. Maintains client confidence by keeping client/attorney information confidential. Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs. Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : California - Van Nuys
Refer to Job # KLDJ713921


Legal Secretary/Assistant Duties: Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence. Receive and format legal dictation of Status Reports, Conference Summaries, Settlement Disbursement Reports and other documents as needed. Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content. Responsible for billable work and tasks according with billing procedures Compose routine letters and memoranda using knowledge of Albert & Mackenzie guidelines and instructions Assist attorney with deadlines and time sensitive correspondence. Manage/maintain files, logs, and other information in connection with the work under the control of the assigned attorney. Prepare Pre-Trial Conference Statements, settlement documents and Trial Exhibits in advance of hearings. Prepare settlement documents in advance of depositions. Follow up with clients/WCAB and others as necessary. Qualifications: High school or equivalent. Prior experience as a Legal Secretary in a workers compensation law firm. Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat and Dropbox or other shared cloud storage. Strong writing, proofreading, spelling and grammar skills. A1- Law Case Management Software, VTransact and EAMS a plus. Ability to interact effectively and clearly with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction. Highly organized, detail oriented and work well under pressure with the ability to juggle multiple projects simultaneously. excellent verbal and written communication skills and have pride in work product. Requires critical thinking skills, and the ability to problem-solve. Must work collaboratively with attorneys and staff at all levels to achieve goals. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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