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1135 matches | 51 - 60 displayed 
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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # SLPB708800


Secretary The candidate will provide a high level of efficient, client-focused and professional legal secretarial, word processing, and administrative support to a number of nominated fee earners in the office. Typing, editing, and word processing letters, faxes, notes, documents etc. including proof reading of documents to ensure that completed documents have been checked for spelling and grammar and produced without error to a consistently high standard in format. Dealing with all mail as required and retrieving all background papers/drafting responses (if appropriate) before passing on. Sending out correspondence with correct attachments or enclosures. Answering calls promptly in the prescribed manner. Full message taking, actioning and follow-up. Minor queries to be answered or clients referred to other lawyers where appropriate. Responding to messages. Establish as appropriate and comply with appropriate filing systems. Regular filing of materials and shredding of unwanted papers. Clearing out files regularly. Ability to access and retrieve information on demand and knowledge of the whereabouts of papers, files, etc. Maintaining fee earners' diaries as required. Booking appointments, hotels, travel arrangements, lunches etc. for fee earners as necessary. Following up where appropriate and cancelling if necessary. Operating an effective reminder and prompt system if required. Keeping telephone, fax numbers and address book up to date. Keeping up to date with current issues and maintaining a list of all outstanding matters. Knowledge and interest in the job in hand. Preparation of client bills. Day to day administrative tasks to ensure the smooth running of the office and a high quality of service to fee earners in the office. Photocopying, printing, preparing letters, notes, documents etc. in a timely fashion. Dealing with service departments in all offices as needed. Some personal work and errands if needed. Qualifications: Bachelors degree or associates degree is required. 2-5 years of legal secretarial experience. Proficiency in all aspects of Word Processing, including firm styles; demonstrating a high level of competence. Proficiency in Excel and PowerPoint. Excellent knowledge of Outlook and calendaring system, must be able to handle travel arrangements for multiple Fee Earners with heavy travel. Typing speeds of 50-60 wpm. Ability to create a friendly and professional rapport with attorneys, staff and external parties. Ability to work as a team in handling the day-to-day operations of the function. Ability to manage a busy desk with multiple Fee Earners. Willingness to help out on all tasks is essential. Strong attention to detail with exceptional organizational skills and ability to multi-task and prioritize changing priorities with urgency. Ability to define problems, collect data, establish facts and draw valid conclusions. Ability to interpret an extensive variety of technical instructions and to deal with abstract and concrete variables. Ability to read, analyze and interpret complex documents. Ability to maintain a positive, professional, and respectful attitude. Ability and confidence to liaise with senior personnel within and outside the firm. Ability to be punctual. Ability to maintain a professional appearance and presence. Ability to maintain confidentiality of sensitive matters and respond effectively to such situations. Ability to work overtime as required. Legal 2 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : Illinois - Chicago
Refer to Job # MALY708802


Legal Secretary - Litigation Duties: Under general supervision, assists litigation attorneys and other legal staff by providing secretarial and administrative support, which includes; preparing court documents for filing, transcription of dictation, coordination of schedules and calendars, scheduling depositions, client contact, e-filing, and trial preparation. Collaboratively works with Claim, Claim Legal, and other CNA business units to produce desired results in the handling of CNA Commercial Lines and Global Specialty Lines matters. Handles all aspects of document preparation. May draft, prepare and distribute legal correspondence and memos under management/attorney direction. Files documents timely and appropriately with courts and other parties. Collaboratively assist in gathering and organizing exhibits, documents, trial data and other materials in response to subpoenas, discovery requests, interrogatories, motions for summary judgment etc. Accountable for organizing and maintaining all files (electronic, paper and other) and legal archives. Schedules and coordinates attorney and case load calendars. May perform additional duties as assigned. Qualifications: Associates degree with course work or applicable certifications preferred or equivalent experience. 4+ years' experience in a related legal administrative environment. In-depth knowledge of legal terminology, procedures and practices as well as overall general knowledge of the insurance industry and the business units. Excellent internal/external customer interactive skills. Strong computer skills including Microsoft Office suite and other business related software systems. Excellent organizational skills including ability to prioritize and coordinate multiple tasks. Excellent written and verbal communication skills including professional phone etiquette and the ability to draft complex written correspondence. Acts with a sense of urgency to advance priorities of the organization. Legal 4 - 0 Full Time 0000-00-00 00:00:00  

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Legal Practice Assistant / Legal Secretary

Title : Legal Practice Assistant / Legal Secretary

Location : Illinois - Chicago
Refer to Job # DDMM708803


Legal Practice Assistant / Legal Secretary Duties: Manage and maintain lawyers schedules and calendars. Schedule and organize onsite and offsite meetings, conference, speaking engagements, client proposals and events. Working with Marketing and/or other office personnel, coordinate food and beverage services, reserve rooms and prepare materials. Interface and establish ongoing positive business relationships with clients in person, by phone and/or email. Observe confidentiality of lawyer-client relationship. Maintain lawyers contacts in Outlook and InterAction with accurate contact information and notes. Answer and screen calls, field inquiries, relay messages, respond promptly to client needs; responds to email and voicemail as soon as possible (and no later than the following business day). Create, format, edit, proofread and manage Word documents, Excel spreadsheets and PowerPoint presentations. Print and/or transmit via email as requested. Draft routine correspondence, forms, etc. Assist lawyers with Marketing and Business Development functions to include: Access marketing materials (lawyers biographies, brochures, practices at a glance) Print, collate and bind materials for use in meetings, pitches and proposals Coordinate updates to lawyers biographies Undertake internet research for lawyers business development as directed by lawyer(s) Open new clients and matters following Records Department procedures. Prepare conflict of interest forms. Perform routine filing, photocopying, scanning, faxing, compiling and distributing of documents. Identify and coordinate available services provided by administrative departments such as office services, finance, records. Follow-up on delivery and receipt acknowledgements. Maintain client, administrative and personal filing (personal taxes; civic/charitable) for lawyers following established procedures. Prepare files using Legal Key procedures and maintain appropriate records for on and off site storage. Coordinate domestic and foreign travel including hotel, flights, car rentals; prepare travel itineraries and materials for meetings during travel, important numbers, locations and contact names for events/meetings. Track, organize and process SumTotal reports, reimbursements and check requests. Maintain CLE records for lawyers. Perform other related duties as required and assigned. Requirements: College degree preferred. Preferred work experience as an executive, administrative or project assistant. Preferred typing speed of 65+ wpm. Adapts to changes in work environment and manages competing demands. Strong technical, organizational and administrative skills. Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process; and makes timely decisions. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), as well as proficiency in formatting documents using Styles. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : New York - Long Island
Refer to Job # XNLB708805


Legal Secretary Duties: Assist attorneys with contacting clients and opposing counsel to coordinate conferences and conference calls. Maintain attorney calendar, including scheduling attorney conferences within the office; scheduling travel arrangements for attorneys that attend conferences outside of the office registration, air, and hotel arrangements, send reminders to attorneys re: bar association events, CLE s, and events on attorneys calendars. Creating and managing spreadsheets tracking client documents and contact information. Maintenance of mailing lists / Mass mailings. Data entry time sheet and disbursement information. Report generation using PCLaw and Time Matters. Organizing and maintaining case files including scanning and saving of documents into FileSite (iManage). Photocopying / Faxing / Filing both onsite and offsite storage. Conducting basic legal and internet research on various subjects, companies, and people. Make sure that attorney memberships are current and attorneys are active in bar associations. Typing input / revision of correspondence and legal documents. Phone support and occasional support for office receptionist. Support to other staff members as needed. Requirements: Good written and oral communication skills, strong interpersonal skills and a pleasant, professional telephone manner. Must be well organized and be able to work independently, while understanding the importance of team work. Must have general computer knowledge of the Windows XP environment and be proficient in MSWord2010 and MSExcel2010. Will report to the Director of Administration. Flexibility in the daily work schedule around the lunch period may be necessary. Occasional overtime may be required during periods of heavy workflow. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - San Francisco
Refer to Job # HFAR708810


Legal Secretary Duties: Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents. E-file documents with local, state, federal and appellate courts and assist with paper filing in office. Handle the incoming and outgoing mail for the attorneys supported. Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines. Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms. Communicate by phone and email with clients, maintaining professionalism and a high level of customer service at all times. Schedule depositions. Enter time and handle billing for assigned timekeepers. Assist in trial preparation. Maintain files on a regular basis. Coordinating travel arrangements and processing expense reports. Answer and handlincoming phone calls in a professional manner. Assist fellow workers and/or other timekeepers as needed and requested. Qualifications: High School diploma required, Bachelor's degree preferred. 5+ years of legal litigation secretarial experience is required, large law firm experience is a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # RWUW708814


Legal Secretary Responsibilities: Creating, revising and formatting legal documents, spreadsheets and presentations using the Firm s software (Office 2016, Adobe Acrobat DC and DMS); document comparison, transcription and proofreading. Answering phones, entering attorney time, managing calendars, travel arrangements and expense reimbursements along with other general secretarial duties and projects as assigned. Uses word processing and document management software (Microsoft Office 2016, including PowerPoint & Excel, Workshare Compare, Adobe Acrobat DC, DMS, etc.) to prepare and revise, format and finalize a wide variety of documents, including correspondence, memoranda, and legal materials. In conjunction with the preparation of such documents, the legal secretary is responsible for proofreading, correctly formatting and questioning any inconsistencies in all materials. Transcribes dictation, minutes of meetings or taped records of conferences and meetings. Processes conflict checks and New Client/New Matter forms (KENI); enters attorney time (Carpe Diem); processes expense reports (Chrome River); receives, places, and screens telephone calls; schedules conference calls (Inter-Call); coordinates and schedules travel arrangements through web-based application; calendar management (Outlook Calendars). Conducts internet research as directed by attorneys. Interacts on a daily basis with departments within the Firm to facilitate highest possible legal support to assignments and clients, including Accounting (check requests); General Services (mail, FedEx, UPS, messengers); Conference Center (scheduling/arranging meetings and requested accommodations); Calendar Court Services; Reprographics Department; Digital Services, etc. Establishes and maintains paper and electronic files in compliance with current Firm policies utilizing the Firm s LegalKEY system and Document Management System. Provides assistance to other legal secretaries within assigned teams whenever necessary to meet Firm and client needs; organizes and prioritizes workload so as to most efficiently enable and facilitate team effort to accomplish Firm and client goals. Fosters professional, cooperative and supportive relationships with peers, superiors and clients. Anticipates and identifies clients /colleagues current and future needs. Shares information and offers ideas and solutions in a team environment. Exhibits professionalism by recognizing and adhering to all Firm policies, including attendance guidelines, dress code, security measures, and confidentiality requirements. Maintains positive, professional, courteous and flexible demeanor when dealing with clients and colleagues. Performs complex legal secretarial activities which may be highly confidential and sensitive, and require discretion and diplomacy. Reports directly to the Associate Director of Support Services. On a day-to-day basis, works primarily under the direction of an assigned group of Attorneys and/or Paralegals. In addition, works in a team situation with Legal Secretaries to most effectively and efficiently meet Firm/client needs. Qualifications: Must have high school diploma. Associate degree preferred. Must have 5+ years of legal secretarial experience. Advanced proficiency in MS Word and formatting documents with typing speed of 55+ wpm required. Adobe Acrobat DC, PowerPoint and Excel experience are also strongly preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Personal Injury

Title : Legal Secretary - Personal Injury

Location : New York - Buffalo
Refer to Job # BASG708839


Legal Secretary - Personal Injury The candidate must possess 3+ years of experience in personal injury litigation practice areas, with excellent organizational, computer, communication and legal secretarial skills. Must have experience managing files and monitoring deadlines, as well as maintaining excellent working relationships with clients. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Alabama - Birmingham
Refer to Job # TJTL708841


Legal Secretary The candidate will work directly under the tutelage of established litigation attorneys. Will legal research, managing trial dockets, interviewing witnesses and clients, answering phone calls, drafting and managing legal correspondence, filing court petitions, attending and summarizing depositions, preparing legal documentations for trial, obtaining affidavits, ensuring all case documents are readily available for attorneys. Must have superior communication and writing skills. Should have great analytical skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Plaintiff No-fault Legal Secretary

Title : Plaintiff No-fault Legal Secretary

Location : Michigan - Southfield
Refer to Job # UINH708679


Plaintiff No-Fault Legal Secretary The candidate must have knowledge of auto accident law in both 1st and 3rd party cases. Should have experience scheduling and noticing depositions, client management, scheduling attorney calendars, client interaction, etc. Experienced in high volume and fast paced working scenarios is required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Michigan - Troy
Refer to Job # JYGN708700


Legal Secretary The candidate will be working independently and as part of a team. will be responsible for the day-to-day handling of litigated civil files including preparation of pleadings, court submissions, communications with clients and witnesses, setting of depositions and medical examinations, maintaining attorney calendars, and other legal functions. Must have 3-5 years of litigation experience. Knowledge of the Michigan No-Fault Insurance Act is recommended. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff