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Legal Secretary

Title : Legal Secretary

Location : Texas - Houston
Refer to Job # IHIM754948


Legal Secretary The candidate will efficiently handle/sort mail when attorney/paralegal is in or out of office; coordinate deadlines, such as courier messenger with Mail Services, complete cover letters, labels, air freight forms; oversee entire mailing process (including being responsible for those documents that go to duplicating prior to a mailing). Create/maintain efficient filing system using LegalKey software. Accurately organize documents and where applicable files documents in binders. Maintain files in electronic format when possible. Work with the billing analysts in Chicago to complete the billing process. Coordinate the processes of preparing client bills accurately and in a timely manner. Responsible for travel arrangement and coordinate with the Firms Travel Department. Complete office-related forms/reports with necessary information. Become familiar with firm software for expense reports, client management database, conflicts, new matter memos, processing invoices, new matter memos. Timekeeping including entering/printing/posting attorney/paralegal time; maintains records; notifies attorney/paralegal of timesheet deadline. Responsible for phone coverage for assignments. Use proper vocabulary; take messages accurately and legibly; handle calls and voice mail in attorneys and/or paralegals absence; maintains records of necessary names and phone numbers. Cover other desk assignments when needed and offers assistance to other secretaries on the team. Utilize firm resources to assure that all work is completed in a timely manner. All other special duties as assigned by Attorney, Paralegal, Secretarial Services Manager or Director of Administration. The candidate should have a High School Diploma or equivalent. Previous Legal Secretary Experience in Corporate, Transactional, or Real Estate is preferred. 5 years of secretarial experience in a large law firm is needed. Knowledge of Microsoft Office Suite, specifically Word, Excel and Powerpoint is ideal. Should have excellent spelling skills. Typing of 65 WPM is a plus. Ability to manage the workload of five attorneys with minimal supervision. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Ip (patent Prosecution) Legal Secretary

Title : Ip (patent Prosecution) Legal Secretary

Location : Michigan - Troy
Refer to Job # CHCM754950


IP (Patent Prosecution) Legal Secretary The candidate must have experience with the following: 5 plus years IP legal secretarial experience. Preparing and reviewing appropriate correspondence from and directed to clients and associates regarding new patent applications, formal requirements, filing details, etc. Assist in electronically filing U.S. patent applications, electronically (including preparation and review of necessary filing documents). Exceptional organizational skills. Excellent technical and communication skills. Attention to detail with top notch proofreading skills. Proven success as a positive team player as well as an independent worker. Ability to multi-task and balance multiple projects and priorities simultaneously. Highly motivated professional who is enthusiastic about the opportunity to work with multiple attorneys in a fast-paced environment. Reviewing and organizing files, reviewing docket for deadlines. Prioritizing workload to meet filing deadlines and due dates. Track chain of title in U.S. patents and ability to perfect same. Communication with the USPTO and relevant knowledge regarding the USPTO databases. Experience with FileSite/iManage and IPDAS a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Floater Legal Secretary

Title : Floater Legal Secretary

Location : California - Los Angeles
Refer to Job # VZMN754957

The mid-size Orange County office of this vigorous firm specializes in real estate acquisitions and dispositions, real estate finance, land use and eminent domain law, and commercial leasing. The firm boasts an extremely dynamic group of attorneys; the firm’s partnership is both young (most are in their 30’s and 40’s) and talented. Associates are treated very well and people are generally quite happy working here (A recent candidate offered to give one of our recruiters a Harley-Davidson after he received an offer). Retention is incredibly high; in fact, approximately two-thirds of the associates who joined the firm in the last five years are still at the firm. Despite the firm’s size, salaries are only slightly (5-10%) below market.
Floater Legal Secretary The candidate should have 2+ years experience as a legal secretary, a typing speed of 70+wpm, proficiency with Microsoft Word (including styles) and Microsoft Outlook, strong administrative, organizational and tracking skills with an eye for detail, excellent verbal, written and customer service skills, a self-starter who is proactive, resourceful and has the ability to effectively prioritize multiple tasks to meet the needs of up to three attorneys/paralegals. Must have both transactional and litigation skills. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Kansas - Leawood
Refer to Job # AVNG754958


Legal Secretary/Receptionist The candidate must have excellent written and spoken communication skills. Basic social networking skills are a plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Office Assistant/Legal Secretary

Title : Office Assistant/Legal Secretary

Location : New York - Rochester
Refer to Job # PGYI754969


Office Assistant/Legal Secretary The candidate will be answering phones, faxing, greeting clients and related admin tasks. Must be College graduate. Secretarial experience is preferred. Computer skills a must. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/receptionist

Title : Legal Secretary/receptionist

Location : California - Fountain Valley
Refer to Job # VZJA754998


Legal Secretary/Receptionist The candidate should be organized, a self-starter, strong writing skills, familiar with service of process, team player detail oriented and able to multi task. Assisting and guiding clients with cases, Requesting and gathering necessary documentation, opening, closing and maintaining client files (electronic and paper copies) as well as organizing, scanning, indexing, filing and record retrieval and other duties. Must be organized, detail-oriented individual with emphasis on accuracy and quality with an ability to multi-task and follow through to ensure completion of tasks along with the ability to work independently with minimal supervision. Preferably should have 1 year of relevant and legal secretary experience. High school or equivalent (Preferred). Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Illinois - Chicago
Refer to Job # XEEO754865


Legal Secretary Assistant The candidate must be organized, professional, responsible, and committed to helping us meet all of our clients needs. Open new files; typing labels and saving file contents into sub-files, Provide general file maintenance in keeping filing current. Provide general litigation support to three to four attorneys, including tracking and communicating case related dates and information. Review of attorney mail. Field and handle phone calls. Prepare routine pleadings and notices, correspondence and other various documents as directed by our attorneys. Transcribe various dictations; Obtain various records. Enter timesheets into time and billing software daily; Extensive trial preparation and support, including document management, outline preparation, exhibit preparation and organization; should have Associate s Degree. Familiarity with MS Office, including Outlook, Word, and ExcelExperience in e-filing system for federal and state courts. Experience in a litigation law firm with insurance defense and/or subrogation. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Georgia - Atlanta
Refer to Job # IZEQ754885


Corporate Legal Secretary Responsibilities: Prepares, edits and formats closing documents, signature pages and binders. Assists with the opening of new client matters and the gathering of pertinent information to complete task. Manages attorneys calendars, coordinates meetings, schedules conference rooms, and makes travel arrangements as required. Assists with billing process to include entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients. Qualifications: Requires high school diploma or GED and at least one year corporate/transactional legal experience or an equivalent combination of education and experience. Requires strong multitasking skills and the ability to thrive in a fast-paced environment. Excellent planning and organizational skills. Proficient in Word, Excel, Outlook and Adobe. Professional demeanor and detail orientated. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : Florida - Miami
Refer to Job # GMDJ754893


Legal Secretary/Assistant The candidate should preferably have High school or equivalent. 3+ years of relevant experience preferred. Family law experience a plus. Excellent word processing and communication skills required. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : California - Los Angeles
Refer to Job # UGVP754902


Legal Secretary The candidate will perform secretarial duties using legal terminology, procedures, and documents. Calendar deadlines and court appearances, schedule court reporters, and prep final overview for attorney meetings. Draft and file legal documents that initiate a lawsuit through OneLegal in a timely manner. Complete and file various forms, such as trial and courtroom requests, and applications on behalf of clients. Coordinate and schedule vehicle inspections and depositions of clients, the dealership personnel and experts. Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials. Receive and place telephone calls to court officials, clients, co-counsel, and vendors. Organize and maintain documents and case files. Make photocopies and scans of correspondence, documents, and other printed matter. Bachelor s Degree/Paralegal Certificate or 2-3 years of previous Legal Secretary experience or Equivalent combination of education and experience. Must possess excellent communication skills, verbal and written, as well as excellent active listening skills. Strong organizational and time management skills needed. Proficient in Microsoft Office Suite. Should have ability to quickly learn and become proficient in Firm Client Database. Must operate standard office equipment. Legal 2 - 3 Full Time 0000-00-00 00:00:00  

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