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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # LYFR722465


Legal Secretary Candidate will work for Employee Benefits Firm. Must have Excellent Secretarial Skills including: 3-5 years of experience; Working Knowledge of all Microsoft Office & Adobe Products; Top Notch Organizational skills; Ability to Transcribe Recorded Dictation, Handwritten Letters & Notes; Ability to Work Individually or as Part of a Team. Deadline: September 1, 2017 Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Receptionist

Title : Legal Secretary / Receptionist

Location : Missouri - Saint Charles
Refer to Job # PFXC722477


Legal Secretary / Receptionist The candidate will join bankruptcy team. Will answer incoming calls in a timely manner and direct calls to the appropriate recipient. Greet customers in a professional and friendly manner. Extensive data entry. Mail advertisement letters. Open and Distribute Incoming Mail. Create New Client Files. Must have 1-2 years of general office experience. Should have proficiency in Microsoft Word, Microsoft Excel, Mail Merge. Legal 1 - 2 Full Time 0000-00-00 00:00:00  

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Family Law Legal Secretary

Title : Family Law Legal Secretary

Location : New Jersey - Parsippany
Refer to Job # XFBC722478


Family Law Legal Secretary The candidate will be responsible for working with clients, drafting and editing legal documents and correspondence for multiple attorneys, as well as maintaining attorneys calendar. 1-5 years experience as a legal secretary preferred. 1-5 years' experience in family law preferred. Should have High level of proficiency in MS Word. Should have experience in working with clients. Legal 1 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Washington - Seattle
Refer to Job # GZYN722487


Legal Secretary The candidate will manage client files including a complete set of the correspondence, memos, pleadings, and client documents, and help monitor deadlines by double-checking dates calculated by the docketing staff and maintaining calendars of key dates. Will assemble and organize exhibits and supporting documents as well as electronically file documents with the court and serve on all parties. Transcribe and draft various documents, forms, dictations, correspondence, memoranda, timesheets, project work, U.S. Patent and Trademark office documents, and court documents in the daily production of legal documents. Will train for patent and trademark matters. Prepare reports, binders, tables and Excel and PowerPoint documents as requested for attorneys, paralegals, and clients. Input and edit attorney time entries, confirm appropriate client and matter association, process new client/matters forms, and perform conflict checks. Provide back-up support to team, department and floor for coverage and project assistance as needed. Paralegal certificate is preferred. Should have 3-5 years of Legal Assistant experience within an Intellectual Property law firm. Familiarity with preparing, editing, and filing/serving common litigation documents including complaints, motions, and discovery requests/responses. Familiarity with all aspects of trademark and patent prosecution are needed. Must work well in a team environment and have strong knowledge of MS Word, Outlook, Excel, PowerPoint, PACER, Tabs, and Federal Court rules. Familiarity with the U.S. Patent and Trademark Office, including Trademark Trial and Appeal Board and Patent Trial and Appeal Board proceedings, is a plus. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Part-time

Title : Legal Secretary - Part-time

Location : New Jersey - Woodland Park
Refer to Job # ACIH722498


Legal Secretary Part-time The candidate work for general practice. Candidates should be self-motivated, detail oriented, professionals. Responsibilities include, drafting & editing legal documents and correspondence for multiple attorneys, maintaining attorneys calendar, document preparation, answering phone calls, maintain and organize files, and other administrative duties. The ideal candidate will have 1-3 years experience as a legal secretary, a high level of proficiency in Microsoft Office, and experience in working with clients and other professionals. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # LUPI722381

This firm is very strong in most practice groups, and in our opinion is an excellent firm to work for. The firm has a long history, and has managed to draw some well-known political figures into its partnership ranks. The associates we have spoken with at this firm describe it as a good place to work and for the most part the associates working here believe that the partners are friendly and accessible. Additionally, the people who work at this firm are all fairly friendly; however, some associates we have spoken with have told us that there appears to be an air of formality to their friendliness. While the Firm does not always get high marks for diversity, much of that has changed in recent years. Additionally, this firm consistently ranks near the top for quality of life issues and the associates who work here all seem to be fairly enthusiastic about the quality of life of the firm. This firm compensates its associates very well, and there are few complaints about compensation issues. While the firm does have a flex time program, many of the associates we have spoken with do not appear that pleased with the program and believe it could use improvement. We should note that one thing that is notable about this firm is that it does appear very well positioned at most times because it is consistently able to generate work and keep its associates in most departments busy.
Legal Secretary Duties: Primarily responsible for maintaining client bills and working in conjunction with our billing department to ensure client bills are processed in a timely manner. Reviews and revises monthly proformas; prepares correspondence for each and submits revised proformas and drafts letters to lawyer for approval; submits to accounting department for final invoices; mails/emails specific invoices to clients. Inputs lawyer time utilizing the firm s time entry software on a daily basis. Reviews available client billing guidelines for invoicing for lawyers; advise billing lawyers and billing department of any special exceptions and changes noted in billing guidelines so the special exceptions may be incorporated on client level and/or matter level. Works with underwriting bills, including approved timekeepers, rate charts, billing agreements, special exceptions, styles, electronic billing and general billing processes. Maintains chart of invoices throughout the year in order to follow up on overdue payments, keep track of electronic billing as well as status of submitted invoices. Provides confidential administrative support to assignments, performing secretarial tasks of a confidential nature including, but not limited to, composing or preparing documents and correspondence; this may require spending long periods of time at computer workstation. Schedules appointments and performs other tasks related to maintaining assignments calendars; schedules and coordinates meetings and conferences, including extensive travel, lodging, transportation and meal arrangements. Coordinates outsourced copy jobs; provides photocopying and/or scanning of correspondence, documents and other printed materials. Handles in-coming correspondence (including gathering and/or preparing needed materials for lawyer s review of same in timely fashion), as well as out-going correspondence, including mail, emails to clients, faxes, hand deliveries, etc. Drafts, edits and disseminates information through presentations, charts, graphs, diagrams, spreadsheets, letters, email, mail, memos, itineraries, etc. Answers telephones and delivers accurate and timely messages. Interacts with clients, vendors, lawyers and staff to maintain good relations. Maintains workstation and surrounding area which may require lifting, squatting, kneeling or bending. Closes files per lawyer requests; this may require lifting file bank boxes containing client files. Reconciles and submits travel, client development and client expenses for reimbursement through Metastorm and reconciles AMEX statements for all assignments. Qualifications: High School Diploma required; some college and/or PLS Certification desirable. 5+ years work experience in a law firm environment, or related professional experience. Knowledge of legal terminology and of court system and rules for filings and correspondence. Knowledge of electronic client invoicing. Ability to gather data, compile information and prepare reports. Strong organizational and records management skills. Ability to communicate effectively and with tact and diplomacy, both orally and in writing. Ability to maintain confidentiality of all information. Advanced computer and software application skills. Ability to organize and prioritize numerous tasks and complete them under time restraints. Working knowledge of Microsoft Office Suite, including MSWord, Outlook, Excel, PowerPoint, etc. Working knowledge of New Business Intake, LegalKey, Copitrak, InterAction, CarpeDiem and Elite software. Knowledge of Metastorm and Meeting Room Manager software. Ability to learn and use databases. Ability to work effectively with a wide range of individuals. Ability to multi-task and work well under time constraints. Ability to work well independently and in a team environment. Ability to proofread materials for contextual, grammatical, typographical or spelling errors. Must have strong organizational, decision-making skills and problem solving skills. Must be reliable, a self-starter and have a professional demeanor. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : District of Columbia - Washington
Refer to Job # QNHS722384


Legal Secretary Duties: Provide support to partners, associates, and other legal and business services employees. Maintain calendars in Outlook, schedule and coordinate internal and external meetings and conference calls; manage contacts lists, in Outlook and/or InterAction. Answer phone calls, take accurate messages, forward messages appropriately and keep track of calls to ensure timely and appropriate response. Create, draft, edit, format and proofread letters, memos, and other documents using various software including Microsoft Word, PowerPoint and Excel, DM and Change Pro. Coordinate domestic and international travel; prepare visa applications when necessary. Enter diaries into inTapp. Prepare and submit weekly expense reports using Chrome River. Request conflict checks, open new client matters and submit electronic approvals. Handle all aspects of bill preparation as required, including: initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Create and maintain files; handle other administrative duties, such as scanning and printing; mange shared file folders. Assist attorneys and other legal staff with the organization of filings. Assist with the coordination of depositions, trials, arbitrations and meetings and with the production of witness kits, trial binders and chronologies. Assist attorneys with basic factual research using search tools such as Westlaw, Lexis, Pacer, etc. Cite-check, bluebook briefs and memoranda of law; prepare tables of contents, tables of authorities; assemble accompanying exhibits; compile case books. Handle routine inquiries not requiring attorney s attention. Qualifications: College degree preferred. 3+ years of experience working in a high-pressure, fast-paced environment. Experience in a professional services or law firm preferred. Demonstrated proficiency in Microsoft Word, Excel, PowerPoint and Outlook. Ability to learn and use a variety of new software applications and tools. Ability to work both independently and as a member of a team. Strong active listening skills; ability to consistently and accurately follow instructions. Ability to effectively prioritize competing deadlines and manage expectations of clients. Ability to communicate clearly and concisely verbally and in writing.. Strong research skills. Strong attention to detail. Ability to consistently produce high-quality work product under pressure and tight deadlines. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Michigan - Wyoming
Refer to Job # AMJL722385


Legal Secretary/Assistant Duties: For family practice: Communicating with clients via email, in person, telephone, meeting with clients to take necessary documents or gather further information as needed by the attorney; Making phone calls on behalf of the attorney, drafting letters and filings as necessary and as needed; Creating files; Translate from Spanish to English and vice versa for client meetings; Transcribing documents; General filing and clerical duties; Learning the case management used in the firm; Contacting courts, counsel, and third parties; Calendaring appointments and events for attorneys, including deadlines and court dates; Following office protocols to ensure quality of service to clients. Qualifications: Secretarial experience preferred. Must be fluent in Spanish including written and verbal communication. Strong writing and communication skills preferred. Must be able to work independently and be detail oriented. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant - Part-time

Title : Legal Secretary/Assistant - Part-time

Location : Florida - Jacksonville
Refer to Job # LPDA722395


Legal Secretary/Assistant Part-time The candidate should have 2 years experience in creditors rights, including foreclosures, collections and creditor filings in bankruptcy court. Working knowledge of Florida Courts E-Filing Portal and CM/ECF is required. Experience with Amicus case management software and PC Law a plus. Knowledge regarding e-discovery also a plus. Responsibilities include office management and administration. Legal 2 - 0 Part Time 0000-00-00 00:00:00  

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Legal Secretary - Litigation

Title : Legal Secretary - Litigation

Location : California - San Francisco
Refer to Job # VADS722401


Legal Secretary - Litigation Duties: Prepare correspondence and legal documents. Manage attorney calendars. Manage timekeepers practice. Schedule and organize meetings, travel and seminars. Maintain electronic filing system and retrieve information and documents as needed. Maintain organization of high volume of email and phone calls. Draft written responses or reply by phone or email to requests for information. Type and proofread general correspondence; create charts, tables, graphs and business plans as needed. Process vendor payments and attorney expense reports. Prioritize workflow with little or no supervision. Attend meetings and follow up on action items. Training of other support personnel and miscellaneous other tasks as needed. Qualifications: High School Diploma or equivalent/Associate Degree preferred. 5+ years civil litigation experience in California state and federal court. Typing, proofreading and attention to detail. Advanced computer skills, including knowledge of Word, Excel and PowerPoint. Advanced knowledge of general office equipment and law firm systems. Excellent written and verbal communication skills. Ability to analyze problems, take initiative to solve problems and improve processes. Knowledge of CCP and FRCP. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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