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Legal Secretary

Title : Legal Secretary

Location : Arizona - Phoenix
Refer to Job # OHOO733466


Legal Secretary Responsibilities: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors. Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Ability to draft standard pleadings, correspondence, memoranda and other documents. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Participates in the timely review and submission of prebills and/or client bills. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.). Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and recordkeeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Qualifications: Strong understanding and abides by the policies and procedures of the firm and local office. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Is effective at limiting excessive socializing. Restricts personal telephone calls and other personal business during work hours. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Keeps appropriate people informed of the status of projects, work and deadlines. Maintains a positive and can do A? attitude when dealing with clients, co-workers, and attorneys. Answers questions clearly and thoroughly. High level of awareness of confidential information. Contributes to an atmosphere of teamwork and congeniality. Skills and Abilities Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel. Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. Excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Approach others in a tactful manner; treat others with respect; react well under pressure. Contribute to building a positive team spirit; support everyone s efforts to succeed. Technical Skills: Possess basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Maintain exceptional customer service attitude and demeanor at all times. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Utah - Holladay
Refer to Job # BLKD733475


Legal Secretary The candidate assists lawyers and maintains attorney schedules. Prepares legal documents. Tracks court and discovery deadlines. Process all incoming and outgoing case-related filings and correspondence. Interfaces with clients, court personnel, process servers, etc. Follows internal checklists and processes so that nothing is missed. Covers the front desk when the receptionist is unavailable. Conducts case review with attorneys to assign tasks and have case strategy. Maintains client files (hard copy and digitally) accurately and timely. A Bachelor's Degree or Paralegal program preferred. Paralegal certification preferred. Experience as a legal secretary or paralegal preferred. Should have excellent verbal and written communication skills. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Workers Compensation Defense

Title : Legal Secretary - Workers Compensation Defense

Location : Florida - Tallahassee
Refer to Job # OFNH733478


Legal Secretary - Workers' Compensation Defense The candidate should have experience and organizational skills. Must preferably have 1 year of experience. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (foreclosure)

Title : Legal Secretary (foreclosure)

Location : Florida - Miami
Refer to Job # JHMI733492


Legal Secretary (Foreclosure) The candidate will be responsible for assist the Billing Department to coordinate billing issues/resolutions with clients and employees of a multi-office firm regarding any pending deducted invoice. Review billing memos, time and expenses for narrative corrections, transfers needed and miscellaneous maintenance, as well as finalizing the invoices. Preparation and organization of bill attachments. Responsible for preparing file for timely billing which includes reviewing file to maintain accuracy and compliance with the billing guidelines. Responsible for coordination and resolution of billing issues for all default clients. Ensure timely and helpful communications are being sent to appropriate parties, internal and external, where the data needed to resolve an issue is fully identified and communicated efficiently and effectively. Monitor billing progress including status reporting, work-in-progress, client, matter and timekeeper set-ups, and other key process aspects. Ensure all billing issues, including deductions, are monitored and resolved timely and provide submission and problem solving assistance where needed. The candidate must have 2 years of experience as a legal secretary within a default law firm and an interest in broadening his/her skill set in accounting/billing. Should have prior experience in foreclosure, bankruptcy and lender and mortgage servicers billing guidelines desired. Must have experience with lender and mortgage servicers billing platforms such as LPS Invoice Management, Blacknight or Vendorscape desired. Should have proficiency in accounting software desired and experience with Microsoft Office applications such as Excel, Word and Outlook. Must have requires critical thinking skills, excellent communication and organizational skills, decisive judgment and the ability to work with minimal supervision. Should have High School Diploma or its equivalent. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : New York - Long Island
Refer to Job # RNGP733493


Litigation Legal Secretary The candidate will assist legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. Will manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or courier services as required. Answer, provide assistance during, and appropriately direct telephone calls for legal staff members as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for legal staff members. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Manage the coordination of complex document preparation; ensure all attachments, exhibits and enclosures are intact. The candidate should preferably have higher education or coursework related to the legal field. Must preferably have 5+ years of experience. Excellent clerical skills and knowledge of grammar, spelling and punctuation essential. Exceptional customer service skills in person, over the phone and via email needed. Must be computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Bankruptcy Legal Secretary

Title : Bankruptcy Legal Secretary

Location : New York - Long Island
Refer to Job # VDLQ733494


Bankruptcy Legal Secretary The candidate will be responsible for assisting legal personnel in the performance of complex and specialized clerical duties relating to all aspects of the legal process. This person must be capable of working in a fast-paced environment with time-sensitive materials, and maintain strict confidentiality due to the nature of the position. Manage all aspects of administrative practice, including legal and non-legal processes. Prepare and draft correspondence, memos, and legal documents according to legal staff and Firm requirements using word processing and document management systems. Prepare and process outgoing correspondence through mail or fax; arrange for specialized mail or messenger services as required. Maintain files, both electronic and physical, within the guidelines set by the firm. Answer, provide assistance during, and appropriately direct telephone calls for legal assignments as needed. Manage scheduling of meetings, appointments, due dates, client-related activities, and case dates on electronic calendars for multiple legal assignments. Proofread documents to ensure appropriate formatting, grammar, punctuation, and spelling. Maintain positive relations with internal clients and co-workers and contribute to the self-directed team structure to assist with overflow and specialized tasks within guidelines set by the firm. 2 years of experience as a bankruptcy legal secretary preferred. Higher education or coursework related to the legal field preferred. Should have excellent clerical skills and knowledge of grammar, spelling and punctuation. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Patent Legal Secretary

Title : Patent Legal Secretary

Location : Pennsylvania - Philadelphia
Refer to Job # TJRD733496


Patent Legal Secretary Candidate will be responsible for assisting legal personnel in the performance of complex and specialized duties relating to all aspects of the patent prosecution process. Assist with preparing applications, responses, and other patent prosecution documents, in a timely manner, for filing with the U.S. Patent and Trademark Office (USPTO). Monitor and manage large patent docket of U.S. cases. File and maintain patent applications with the office. Correspond with clients and manage client requests. Compose correspondence, reports, memoranda, and legal documents. Manage attorney calendars using Outlook and complex meeting planning. Coordinate travel arrangements. Report filings to clients. Read and route mail. Maintain patent files. Answer and direct phone calls as needed. Ensure client requests and deadlines are addressed. Compile data and research as requested. Requirements: Higher education or coursework related to the legal field preferred. 5 years of experience in patent prosecution support required. Exceptional written and oral communication skills. Excellent clerical skills and knowledge of grammar, spelling and punctuation. Exceptional customer service skills in person, over the phone and via email. Exceptional attention to detail and ability to work independently and proactively. Computer proficient, intermediate or advanced experience using Microsoft Office products such as Word, Excel, and PowerPoint. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Family law

Title : Legal Secretary - Family law

Location : New Jersey - Morristown
Refer to Job # FRNT733498


Legal Secretary - Family law The candidate should preferably have experience in family law. Must be self-motivated, organized and possess strong interpersonal and writing skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Assistant

Title : Legal Secretary/Assistant

Location : Virginia - Norfolk
Refer to Job # ZBHA733506


Legal Secretary/Assistant The candidate will be responsible for performing secretarial duties as a member of a team in support of the attorney/owner of the firm. Although the position is supervised, duties require exercising initiative in problem-solving; knowledge and proficiency in performing legal secretarial practices and procedures; and the ability to work independently and professionally. Must have 2 years experience as a litigation legal secretary. Should have experience with personal injury litigation is preferred. Must have position requires high attention to detail, excellent verbal/written communication skills and excellent grammar and proofreading skills. Should have proficient at the use of computers and good working knowledge of Microsoft Word, Excel, Adobe, Outlook and social media. Good client-handling skill. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary (Litigation)

Title : Legal Secretary (Litigation)

Location : California - Los Angeles
Refer to Job # NSEB733508


Legal Secretary (Litigation) Duties: Guided by department objectives and priorities, performs a variety of secretarial tasks to support assigned attorneys and other timekeepers. Provides a high level of client service and support while producing a high volume of consistently excellent work products. Maintains a general knowledge of the Firm s practice areas and a specialized knowledge of the assigned attorneys practice area(s) and clients in order to enhance and promote communication between attorneys and their clients and to provide excellent, personalized service to support attorney/client relationships. Ensures client service and satisfaction are attained. QUALIFICATIONS: High School Diploma required, Associate Degree preferred. 5+ years' recent Litigation Legal Secretarial experience. Experience working in a large law firm preferred. Teamwork and Applied Skills Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multi-task, prioritizes work, and meet deadlines. Ability to work under pressure and complete job assignments in an accurate and timely manner. Excellent communication skills and the ability to build effective internal and external client relationships. Ability to interact effectively with all levels of management and staff and a variety of external entities including clients and prospective clients of the Firm. Highly proficient with Windows-based software used by the firm, including MS Word, PowerPoint, Excel, Outlook and Mac Pac. Working knowledge of database, and time and attendance tracking applications. Typing speed of 70 wpm with high level of accuracy. Flexibility regarding work schedule and availability to work overtime required. Excellent teamwork skills and commitment to delivering client service by assisting co-workers. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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