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Executive Legal Secretary/assistant

Title : Executive Legal Secretary/assistant

Location : Louisiana - New Orleans
Refer to Job # FWLM719604


Executive Legal Secretary/assistant The candidate will assist in the performance of various administrative and clerical tasks. Will work under the supervision of the Managing Partner and provide support in assigned legal cases. Provide administrative support to one or more lawyers. Effectively communicate with colleagues and partners. Produce and file various legal documents such as appeals, motions or petitions. Preserve an updated case record system. Answer phone calls, take notes/messages and redirect calls when appropriate. Maintain Legal and Administrative Calendar for Managing Partner. Maintain and update inventories of contact details. Facilitate the meeting of deadlines by keeping multiple agendas and provide timely reminders. Should have proven experience as legal secretary. Knowledge of legal terminology, regulations and court system is required. Must have knowledge of MS Office and ability to work with legal technology (court-filing computer systems, transcription software, dictaphone etc). Working knowledge of litigation management software systems is a plus. Should have outstanding time-management and typing skills. Must have 3-5 years of legal experience. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Louisiana - New Orleans
Refer to Job # RWIP718697


Legal Secretary Candidate must have 5+ years of litigation experience, excellent software skills, and be able to work as part of a team. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary-Insurance

Title : Legal Secretary-Insurance

Location : Louisiana - New Orleans
Refer to Job # HHCV718448

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary-Insurance Duties: Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. A knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines.Prepare and coordinate efilings, as well as filings in state courts if needed Make travel arrangements. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part) Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Open files, close files and assist with conflicts checks. Requests reimbursement for attorneys through Chrome River and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential. Qualifications: A high school diploma or equivalency is required; an Associate's Degree, Business School certificate or related education is desirable. 3+ years' litigation secretarial experience in a law firm environment preferred. Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures. Working knowledge of the firm litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources. Ability to accurately type of 70 wpm. Excellent spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Performance Measures: The Legal Secretary will be evaluated by the attorneys in the work group and the Office Manager based upon, to the following performance criteria: Ability to perform responsibilities as outlined above, both in terms of the quality and quantity of work. Expertise with available software and technology tools, understanding of secretarial and office procedures; equipment; legal terminology; attention to detail. Dependability and cooperation with attorneys, clients and other support staff. Adherence to office policies and procedures. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Business/Transactional Legal Secretary

Title : Business/Transactional Legal Secretary

Location : Louisiana - New Orleans
Refer to Job # JJHV718449

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Business/Transactional Legal Secretary Duties: Assist attorneys in all stages of business, corporate and commercial real estate transactions. Create letters, legal documents and memos in Word, spreadsheets in Excel, presentations in PowerPoint; apply styles and use templates. Ensure proper setup and maintenance of client files utilizing firm s document management system (FileSite) as well as creating physical file folders and labels (copying, scanning, profiling all original documents and emails). Administer calendars; coordinate and schedule meetings and travel arrangements, and manage contacts. Manage client intake process from conflicts check, new matter intake, and initial file creation. Coordinate with attorneys and billing department to prepare and finalize client billings and invoices; assist finance team with inquiries related to accounts receivable. Maintain a good working rapport with clients which requires discretion and judgment. Perform other administrative duties required based upon the unique practice of attorneys. Regular and predictable attendance is an essential. Qualifications: A high school diploma or equivalency is required; an Associate's Degree, Business School certificate or related education is desirable. 3-5 years legal secretarial experience in business and/or commercial real estate. Excellent spelling, grammar, proofreading, transcription and general clerical skills. Ability to accurately type of 60 wpm. Proficiency in the use of MS Office software and other law office software. Outstanding organizational and time management skills. Excellent communication skills, both written and oral. Ability to work effectively within a team environment and to work proactively. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary/Secretarial Trainee

Title : Legal Secretary/Secretarial Trainee

Location : Louisiana - New Orleans
Refer to Job # WSAV717636


Legal Secretary/Secretarial Trainee Candidate must be a recent college graduate. Must accurately type 70+ wpm, be proficient in Microsoft Word and Excel, and have excellent spelling, grammar, and proofreading skills. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Louisiana - New Orleans
Refer to Job # BCAD716976


Legal Secretary Responsibilities: Provides administrative and secretarial support for attorneys and the administrator. Performs transcription/editing of documents and correspondence. Updates reporting and trial calendars, updates reporting spreadsheets. Reviews and proofreads documents for accuracy. Prepares legal documentation and formal correspondence of a legal nature. Prepares summonses, complaints, motions, briefs, and subpoenas. Assists with attorney billing and time entries as needed. Other duties as required or determined by a supervisor as needed. Requirements: High School diploma. Intermediate level secretarial position requiring relevant vocational training, 3+ years experience, or equivalent. Good organizational and communication skills, excellent grammar and spelling, intermediate to advanced computer software skills, typing of 65+ wpm, and other web-based computer skills. Ability to work overtime as needed; ability to work in a team environment. Dependable and professional in demeanor and appearance. Intermediate computer/word processing skills in Microsoft Office Suite, Adobe, knowledge of basic directory structures, on-line court sites, calendaring, spreadsheets, legal forms, formal correspondence, and internet applications. Must have basic knowledge of office machinery, including, copiers, scanners, transcription devices, fax machines, etc. Typing of 65wpm. This position requires sitting for long periods of time, up to the duration of a day. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary / Legal Assistant

Title : Legal Secretary / Legal Assistant

Location : Louisiana - New Orleans
Refer to Job # IFTR716532


Seeking a Legal Secretary / Legal Assistant with 5+ years of legal experience. Candidates must meet the following requirements: Knowledge and experience of State and Federal Court procedures and requirements, including Tables of Contents and Tables of Authorities, and electronic court filings; Knowledge of all applicable deadline/cut-off dates for trial, discovery, etc. (in both State and Federal Courts); Advanced skills in Microsoft Office; Attention to detail required, strong proofreading skills; Ability to multi-task and prioritize; must be well-organized; Ability to exhibit professionalism and promote positive work habits, including effective and timely communication, team work and respect for co-workers; Litigation background required; Professional Liability; Admiralty, Maritime & Energy; and Insurance Law a plus; Document management hands-on experience a plus. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Louisiana - New Orleans
Refer to Job # RUKX715529


Legal Secretary The candidate should have experience in insurance defense litigation. Must have strong knowledge of court rules and filing procedures (including e-filing). Maintain and proactively handle attorney calendar as well as maintain diary and tickler dates appropriately. Should have excellent word processing skills (intermediate to advanced level in Word, Microsoft Outlook). Must have exceptional writing, grammar, proofreading skills and overall attention to detail. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary, Employment Law

Title : Legal Secretary, Employment Law

Location : Louisiana - New Orleans
Refer to Job # QVJI715613

This large firm has a long history of serving clients throughout the Southern United States. They have a diverse practice that includes virtually all areas of litigation and transactional law. Pro bono work by all attorneys is encouraged, and billable hours credit is given. Associates receive excellent training and feedback, as well as early responsibility and meaningful work.
Legal Secretary, Employment Law Duties: Leverage technology resources to ensure the group of attorneys is operating as efficiently and effectively as possible. Identify most efficient and effective manner to complete tasks. Prepare documents by transcribing, formatting, inputting, editing, retrieving, copying, printing and transmitting text, data and graphics using office software applications. Knowledge and appreciation of the legal processes that facilitate the accurate preparation of client documents and responding to filing or closing deadlines. Prepare and coordinate e-filings, as well as filings in state courts if needed. Handle incoming and outgoing mail, faxes and scan documents. Ensure that documents are saved and filed into the appropriate workspaces/folders in FileSite. Maintain the daily calendar of each attorney including, but not limited to, scheduling appointments, meetings and travel arrangements. Maintain Outlook contacts for each attorney as appropriate. Maintain updated correspondence and pleadings files. Handle personally or oversee a records clerk as to filing, indexing, and creating sub-files. (this should be electronic for most part) Maintain a master list for each file and update the list as new files or matters are opened. Maintain a master physical file location list. Open files, close files and assist with conflicts checks. Provide support to the attorneys with timesheets and regular billing matters. Request reimbursement for attorneys through Chrome River and for client costs through Accounts Payable. Maintain a good working rapport with clients which requires discretion and judgment. Regular and predictable attendance is an essential. Qualifications: Strong knowledge of and ability to apply office software applications including Word, Excel, PowerPoint, Outlook and PDF. Working knowledge of legal practices, terminology, documents and court procedures. Working knowledge of the firm s litigation and transactional support tools. Ability to interact and communicate effectively in a business environment. Flexible, solutions-oriented approach and the ability to work under pressure and handle multiple priorities from multiple sources Ability to accurately type a minimum of 60 words per minute. Excellent spelling, grammar, proofreading, transcription and general clerical skills. Ability to coordinate work activities; prepare legal correspondence and documents; transcribe dictation; organize and maintain files and records. Ability to operate standard office equipment, including personal computer, copier, multi-function printers, facsimile, and telephone. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Typist / Legal Secretary

Title : Typist / Legal Secretary

Location : Louisiana - New Orleans
Refer to Job # RSXZ714577


Typist / Legal Secretary The candidate should preferably have time to give priority to firm typing when needed and have an excellent typing speed with great accuracy. Excellent skill with Microsoft Word is critical with ability to create footnotes, TOC, tables of authorities, and citations are critical. Organizational skills, ability to track status of typing and projects are a necessity. Any additional law-firm skills such as e-filing with Courts and knowledge of legal billing software is a plus. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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