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Legal Secretary

Title : Legal Secretary

Location : Wisconsin - Milwaukee
Refer to Job # KOVO732669


Legal Secretary The candidate will be responsible for providing excellent client/customer service and will support more than one attorney. Type, edit, file and may compose correspondence, including letters, memoranda and other documents. Assist with closing documents for various types of transactions, including commercial real estate, corporate and loan transactions. Update and maintain databases (i.e. e-mail lists, I-Create info, client matter lists, tickler and matter lists). Interact with clients, visitors and attorneys/staff from other Hinshaw offices via phone, e-mail and in-person. Open new files, check conflicts of interest, and maintain all client and general files. Make appointments and travel arrangements; maintain calendar and deadline reminder system. Ensure attorney timesheets are complete and assist billing department in processing monthly client invoices. Maintain professional appearance and attitude; maintain good public relations and customer service with clients; maintain confidentiality of attorney-client relationship. The candidate must have 5+ years of experience as a legal administrative assistant/legal secretary with experience in corporate and real estate. Previous litigation experience is helpful. Strong communication, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm is necessary. Must possess a minimum typing speed of 65 words per minute, be proficient in and have knowledge of relevant software applications (Excel, Word and PowerPoint); must be able to maintain a high degree of confidentiality, and have a high attention to detail. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Support Team Specialist (Legal Secretary)

Title : Legal Support Team Specialist (Legal Secretary)

Location : Wisconsin - Milwaukee
Refer to Job # FSZA729688


Legal Support Team Specialist (Legal Secretary) Duties: Responsible for providing administrative support to attorneys and other timekeepers; works with a team of specialists, sharing responsibility for support to assigned timekeepers and successfully managing multiple projects and priorities; communicates effectively, courteously, and professionally with clients, visitors, staff, and timekeepers. Types, transcribes, revises and proofreads legal documents accurately, prioritizes assignments, and meets specific deadlines on projects. Prepares documents for e-filing as required. Assists in coordinating timekeeper calendars, and meeting arrangements. Makes travel arrangements and prepares itineraries. Prepares expense reports and reimbursement requests. Coordinates client billing matters, prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets. Enters billable time periodically as needed. Prepares and processes new matter forms, requests conflict checks, and opens new files. Reviews and routes incoming mail and fax communications. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required. Ensures that all attachments, exhibits, and enclosures are included. Coordinates activities with the Office Services department as needed. Maintains paper and electronic files in compliance with current policies. Works with Records Department to create and maintain client files and indexes. Marks case or matter related documents with filing instructions to ensure proper filing. Performs routine filing and retrieves files as needed. Maintains attorney contacts, tracks requirements and activity related to CLE and memberships. Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes personal responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness. Updates project log with pending and completed tasks. Operates office equipment including PCs, printers, phones, copiers, facsimiles and typewriters. Copes successfully with demands from timekeepers, remaining calm under pressure. Conducts all business in a confidential manner. Other duties as assigned. REQUIREMENTS: High School Diploma or GED required; Bachelor's degree preferred. 3-5 years relevant legal assistance experience preferred. Healthcare/Corporate/Real Estate experience a plus. Strong technical skills. Typing speed of 60 wpm. Proficiency in Microsoft Office Suite including Outlook, Word, PowerPoint and Excel. Previous transcription experience. Ability to deliver superior service to all internal and external customers and communicate effectively. Ability to interact in a professional and courteous manner with clients and employees at all times; professional appearance required. Ability to successfully perform position requirements with excellent organizational, time-management and prioritization skills required. Ability to work collaboratively within a team; ability and willingness to adapt to changing business demands. Ability to produce acceptable amount of work efficiently and accurately; ability to produce quality final work product. Demonstrates good grammar, spelling, and proofreading, as well as strong technical and organizational skills. Attention to detail is a must. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Wisconsin - Milwaukee
Refer to Job # FLHN728374


Litigation Legal Secretary The candidate will be preparing correspondence and documents, filing with the Courts, including electronic filings; calendaring, travel arrangements, and all other aspects of a busy, fast paced law firm. Must preferably have 3+ years of legal experience. Strong communication skills is essential. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Part-time Legal Secretary

Title : Part-time Legal Secretary

Location : Wisconsin - Milwaukee
Refer to Job # TQBY728178


Part-time Legal Secretary The candidate must have personal injury and/or worker's compensation experience. Must have 1+ year of relevant experience. Must be proficient in Microsoft Word and Excel. Seeking about 25 hours per week. Legal 1 - 0 Part Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Wisconsin - Milwaukee
Refer to Job # CPEF727780


Legal Secretary Candidate with Law firm experience required; Heavy transcription and document assembly (practice focuses on estate planning, elder law and taxation); team player critical; Knowledge of HotDocs and TABS a plus; position could involve reviewing and processing tax returns; excellent typing and grammatical skills required; our firm is family friendly. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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