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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # CADJ734450


Legal Secretary Duties: Provides support to 3-7 attorneys by e-filing, calendar management, assisting in document production and other support duties. Responsibilities will vary but will include document production, e-filing documents with the courts, managing calendars of the attorneys, paper filing, scheduling conference calls, communicating with clients, court officials and others for attorney(s) and/or paralegal(s) to whom assigned. Draft, transcribe, proofread, edit and file court documents and related correspondence, memorandum, pleadings and related documents. E-file and paper file documents with local, state, federal and appellate courts. Handle the incoming and outgoing mail for the attorneys supported. Maintain team and court calendars and keep attorneys aware of scheduled events and approaching deadlines. Schedule meetings, conference calls, assist with travel arrangements when necessary and reserve conference rooms. Communicate by phone and email with clients, maintaining professionalism and a high level of customer service and professionalism at all times. Schedule depositions. Enter time and handle billing for assigned timekeepers. Assist in trial preparation. Maintain files on a regular basis. Coordinating travel arrangements and processing expense reports. Answer and handle incoming phone calls in a professional manner. Assist fellow workers and/or other timekeepers as needed and requested. Qualifications: High School diploma required, Bachelors degree preferred. 3+ years of legal litigation secretarial experience is required, large law firm experience is a plus. Must have 3+ years of experience as a Litigation Legal Secretary in a law firm and have very strong MS Word and Excel skills, and type at 60+ wpm. Will be self-motivated and able to prioritize, have a high level of organizational skills and possess a strong work ethic. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # VCOQ734451

Weinberg, Wheeler, Hudgins, Gunn and Dial, LLC, founded in 1999, traces its roots back to the 1952 partnership of Tom Long and Ben Weinberg. The firm continues its long-standing goals of excellence in the courtroom and cost-effective resolution of client matters. The firm is an Atlanta-based trial law firm focusing on the complex litigation needs of its individual and corporate clients. The firm acts as state, regional and national counsel for its clients in the United States and foreign countries. It is the Georgia member of The Network of Trial Law Firms — a national not-for-profit organization of some of the country's best trial law firms.
Legal Secretary The candidate must be an experienced litigation legal secretary. Should have 5+ years of experience. Must have a background in litigation in Georgia (preferably catastrophic injury, premises and professional liability, medical malpractice, transportation and/or construction). Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # YNGH734489


Legal Secretary Duties: Responsible for providing full administrative support services to attorneys while remaining flexible to provide assistance in various critical areas throughout the Firm. Transcribes dictation and formats letters, pleadings, and other forms. Prepares rough drafts, proofreads before finalizing legal documents. Copies and mails all letters, documents, and packages to various parties via Certified, Registered USPS, FedEx, or courier service. Properly file legal documents with the Courts and cc/bccs appropriate parties. Ensures exact compliance with client guidelines relating to preparation and mailing of cc/bcc, copying of documents, and other client requirements. Open new file, perform conflict checks, and at attorneys request draft acknowledgment or engagement letter to client. Continuously maintains file content, indexes, and tabulations. Maintains accurate computer cards and other sources of client/case information. Enters attorney billable time on a regular basis, proofreads, and balances. Maintains attorney calendar by denoting due dates for answers, depositions and other pleadings, hearings, trial calendars, etc. Open and manage or route attorney mail to appropriate counsel. Reviews and confirms all client bills and other invoices and forwards for payment on a regular and consistent basis in accordance with client guidelines. Closes and prepares files for storage. Prepares files or assists paralegals in preparing files for upcoming hearings and depositions. Answers and screens calls for attorneys, communicating with professionalism, respectfulness and tact. Schedule depositions as necessary. Participates as a member of one or more strategic planning committees. Mentor and train new employees in the position. Performs receptionist duties and remains flexible and open to requests for support or assistance outside of the scope of this job description and to other duties as directed by the Management team. Qualifications: Bachelors or better Preferred. 3 years' Litigation Experience. Knowledge of various court rules and filing requirements. Knowledge of the format of various legal documents including, but not limited to, Requests for Reproduction of Documents, Responses to Interrogatories, Notice of Represent, Rule 200, Certificates of Service, Motions and other pleadings. Broad knowledge of terminology (legal, medical, other) as it relates to the particular practice area(s). Demonstrate spelling, diction, and grammatical skills equal to or above a level normally acquired through successful completion of a high school or general education degree. Demonstrate organizational, prioritization, proofreading, and attention to detail skills to allow for timely, effective, and accurate performance of job duties with little or no outside assistance. Ability to demonstrate impeccable integrity in confidential matters. Interpersonal skills necessary in order to communicate with a diverse group of attorneys, staff, and clients and to provide or obtain information with ordinary courtesy, diplomacy and tact. Accurate typing ability of 70 wpm and comprehensive computer and office equipment experience. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Real Estate Legal Secretary

Title : Real Estate Legal Secretary

Location : Georgia - Atlanta
Refer to Job # GZUU734414

This large, prestigious Chicago based law firm with offices throughout the US has established itself as being the premier, if not the best, labor and employment powerhouse firms in the nation. It now provides a range of legal services, including corporate and business law, general litigation, environmental and other related matters. Its clients include Fortune 500 companies, industrial and manufacturing companies, banks and brokerage houses, healthcare institutions, transportation companies and other media conglomerates. The atmosphere is light and confident, as the lawyers are assured that their expertise is rarely rivaled by many of the other firms. Compensation is the top of the market, and associates are expected to work long hours. This firm offers tremendous growth opportunities for resourceful and energetic attorneys.
Real Estate Legal Secretary The candidate drafts correspondence, memoranda and other documents. Proofreads documents and checks for appropriate formatting, spelling and grammar. Verifies all attachments, exhibits and enclosures are included with transmittal letters/memos. Schedule and coordinate real estate closings with attorneys, lenders and title company and brokers (if any). Create and maintain closing files / organize closing binders. Maintains good public relations with clients. Receives, reviews and prints electronic faxes. Delivers paper faxes as necessary. Sorts, dates and reads incoming mail. Prepares documents and packages for mail, messenger and overnight delivery. Completes client/matter forms. Requests conflicts of interest checks. Opens new files. Maintains all client and general files. Conducts periodic review for possible storage of old files and prepares files to be closed. Prepares expense reports. Coordinates and follows through on requests and projects with other support departments (e.g., word processing, receptionists, file/document clerks, office services). Provides overflow assistance and secretarial support for Secretarial Team Members attorneys and paralegals. Other duties and projects as assigned. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # TRMA734145


Legal Secretary The candidate should have experience working in a Personal Injury practice area. Will be managing multiple client case files. Tracking medical treatment and policy coverage. Facilitating appointments with medical specialists. Ordering medical records. Preparing demand packages. Keeping clients informed about their cases. Client, medical provider, insurance adjuster and attorney contact. Should have excellent computer and telephone skills. Bi-lingual a plus. Experience with Time Matters or similar document management system a plus. Should have 2+ years of experience. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Georgia - Atlanta
Refer to Job # HMNU733571


Legal Secretary Responsibilities: Provides excellent customer service: answer main phone lines and direct calls; greet clients and vendors Ensures that mail is sent out of the office, i.e. regular mail, certified mail, or overnight mail. Performs legal research. Performs e-filings, prepare pleadings notebooks, update indexes and prepare exhibits. Maintain and organize files in an orderly manner. Ability to draft standard pleadings, correspondence, memoranda and other documents. Timely reviews and ensures accuracy of vendor invoices; prepares accurate check requests and timely submits invoices for payment to client or accounting. Possesses knowledge of client-specific billing guidelines and restrictions and consistently applies those guidelines to ensure cost-effective practices. Participates in the timely review and submission of prebills and/or client bills. Accurately files court documents both electronically and in document form and able to determine and follow any local or judge specific requirements related to same. Exhibits good judgment and organizational skills to receive, record and disseminate all information on behalf of the clients and assigned attorneys (e.g., mail, interoffice mail, email, etc.) Consistently provides friendly and helpful telephone support and/or receptionist relief. Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing. Regularly anticipates the needs of assigned attorneys in order to promote timekeeper efficiencies (i.e., drafts correspondence, prepares shell pleading and discovery documents in advance). Routinely reviews and follows-up on client deadlines and calendar appointments. Coordinates and makes necessary arrangements for meetings (i.e., depositions, mediations, interviews, and vendor and facility reservations). Assists assigned attorneys with completing and tracking CLE compliance, presentations and training programs, other business development activities, and organizing all other non-billable activities. Accurately prepares and submits client intake forms. Follows the standard naming and profiling conventions when scanning, emailing, and saving documents to the document management system. Regularly and consistently updates client files, notebooks, and pleading indices. Maintains attorney specific case lists, charts, and status of cases and outcomes. Understands and accurately manages audit requests. Consistently updates all applicable contact records (including attorney s outlook and firm database). Timely reviews, follows-up on, and accurately files client-related emails. Properly prioritizes work assignments. Seeks appropriate assistance (from the office manager or attorneys) when conflicts arise. Consistently completes assigned tasks when expected. Able to juggle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seeks assistance when needed. Willing and capable to offer assistance to others when needed. Enter, review and revise timesheets accurately. Proofread all documents independently and effectively to ensure accuracy and completeness. Develop, implement, and maintain systems to promote organization and efficiency. Understand and comply with office policies concerning file management, case lists, filing and recordkeeping. Effectively manage and monitor calendaring of deadlines and key dates. Exhibit knowledge of litigation process. Maintains an exceptional customer service attitude and demeanor at all times. Flexible and willing to pitch in wherever needed. Takes ownership; gets the job done without the need for prodding or supervision. Respects the time constraints faced by the lawyers in the office. Demonstrates a positive attitude and is approachable. Adapts well to fluctuations in workload and changes in responsibilities. Maintains a professional demeanor in high-stress situations. Is effective at limiting excessive socializing. Restricts personal telephone calls and other personal business during work hours. Presents written communications that are concise and accurate. Exhibits confident and professional verbal communication skills. Effectively communicates with clients and vendors. Keeps appropriate people informed of the status of projects, work and deadlines. Maintains a positive and can do attitude when dealing with clients, co-workers, and attorneys. Answers questions clearly and thoroughly. High level of awareness of confidential information. Contributes to an atmosphere of teamwork and congeniality. Qualifications: Lexis Nexis, Pacer, ECF, Desksite or document management system, CompuLaw, Concur, Word, Outlook, PowerPoint and Excel. Be consistently at work and on time; arrive at meetings and appointments on time; ensure work responsibilities are covered when absent. A strong understanding and abides by the policies and procedures of the firm and local office. Excellent verbal and written communication skills. Respond promptly to attorney and client requests for service and assistance; meet commitments. Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently. Approach others in a tactful manner; treat others with respect; react well under pressure. Contribute to building a positive team spirit; support everyone s efforts to succeed. Basic PC skills; ability to use phone system, copier, scanner, fax, and printer. Maintain exceptional customer service attitude and demeanor at all times. Demonstrated knowledge of legal terminology, legal documents, and legal processes in the Litigation Department, including the ability to mark and generate a table of contents and table of authorities. Accurate typing at a net speed of 65+ wpm (shorthand/speedwriting a plus). Strong computer proficiency in the use of MS Office (Word, Excel, PowerPoint and Outlook), Document Management System, Time Entry, e-Filing and database software. Excellent communication skills, both written and verbal; demonstrated understanding of correct grammar, spelling and punctuation. Ability to work effectively and proactively within a team environment. Strong time management skills and the ability to work under pressure in a fast-paced environment. Ability to coordinate multiple tasks concurrently and to meet deadlines. Strong organizational skills, interpersonal skills, and attention to detail. Initiative, flexibility, resiliency, and a willingness to adapt to change. Strong clerical skills including typing, transcribing, word processing, mail and contact management, spreadsheets, presentations, and all of the firm s systems and databases. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Patent Prosecution Legal Secretary

Title : Patent Prosecution Legal Secretary

Location : Georgia - Atlanta
Refer to Job # FADS732707


Patent Prosecution Legal Secretary The candidate will draft, edit, and file court documents and related correspondence. Handle time entry and billing for assigned attorney(s) and paralegal(s). Resolve billing disputes between client and Accounting. Prepare cover letter for invoices. Processes CIMS. Maintain files on a regular basis as required by attorney(s), Practice Group, and Firm procedures. Send files and records off-site when appropriate. Maintain and update attorney(s) calendar; enter contacts into InterAction on behalf of attorney(s). Coordinate travel arrangements and processes expense reports. Coordinate in-house meetings and assists as necessary. Open mail and date stamps, when appropriate. Answer and handle all incoming phone calls in a professional manner. RSVP attorney(s) for seminars and conferences. Maintain open communication with attorney(s) at all times. Assist attorney(s) and paralegal(s) with preparation and prosecution of patent, trademark and copyright applications. Report the Notice of Assignment Recordation to the client. Calendar docket Non-Provisional and Foreign Filing due dates; send reminder letters regarding upcoming non-provisional and foreign filing due dates. Prepare transmittal documents, including Application Data Sheet (ADS), Transmittal letters and fee transmittals. Prepare declaration documents, power of attorney and assignment documents. Maintain and organize USPTO/client correspondence. Track patents/applications in PAIR at attorney request. E-file applications via EFS-web. Prepare IDS (Information Disclosure Statement) based on the background of the invention. Prepare IDS based on any search reports in a related PCT application. Prepare filing receipt reporting letter. Calendar docket due dates for response to Election/Restriction Requirement and Office Actions, as requested by attorney. Prepare shell documents for the Response to the Election/Restriction requirement, Office Actions, foreign correspondence to respond to Office Actions; prepares any extensions of time when responding to an Election/Restriction Requirement. Prepare draft letters reporting Office Action when received for attorney review and revision. Prepare shell documents for the Response to the Office Action. Prepare Notice of Appeals, when warranted and Appeal Brief Shell. Prepare draft letters reporting Notice of Allowance and Issue Fee due for attorney review and revision; prepare issue fee for payment. Prepare draft letters reporting Issued Letters Patent. Proofread all correspondences, patent cover pages and claims. Obtain file histories of issued patents or published applications via PAIR. The candidate must have previous work experience including basic secretarial skills, word processing, general office procedures and filing techniques, along with the ability to concentrate on details, organize work and work with a wide spectrum of individuals. High School graduate; College degree preferred. A minimum of 3 years patent prosecution legal secretary experience. Large law firm experience is a plus. Must be able to handle diverse practices, be a team player, and be a liaison between the client and the attorney. The ability to communicate accurately and professionally with the clients is a must. It is essential that the Legal Secretary have strong proofreading skills, organizational skills and solid attention to detail. Must have proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook), Adobe Acrobat, FileSite or other document management software, Aderant or other time entry software, Change Pro or other change tracking software. Proficient in Visio is highly desirable. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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