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Corporate Legal Secretary

Title : Corporate Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # EDPN732845


Corporate Legal Secretary The candidate will be responsible for supporting the work of 3 to 4 attorneys and occasional secretarial overflow work. Format, type and proof complex legal documents using CompareRite, ChangePro or other redlining applications. Prepare and edit correspondence, minutes of meetings and other legal documents from written, oral and dictated sources. Copy documents and correspondence. Maintain and properly close and/or purge files; scan and file Firm and Client correspondence and legal documents into Matter Centricity. Prepare new business records, engagement letters. Input and edit attorneys time; review pre-bills; prepare and mail billing letters. Schedule meetings and make travel arrangements. Answer telephone, distribute messages; set up conference calls; send and receive emails and faxes; resolve issues as needed; open, sort and distribute mail. Reconcile expense reimbursements; process check and petty cash requests. Maintain attorneys calendars; schedule inside and outside meets; reserve conference rooms; order food and/or refreshments. The candidate must have a High school graduate or equivalent education. 3 to 5 years of continuous legal secretarial experience supporting a corporate practice is required. Working knowledge of ChangePro or other redlining application is required. Proficiency using Microsoft Word, Excel and Power Point is essential. Experience working with AIA contract documents is preferred. Knowledge of iManage is preferred. Accurate typing (minimum 65 wpm) is required. Excellent proofreading and dictaphone transcription skills are needed. Strong research skills are must. Ability to prioritize workload and multi-task is critical. Attention to detail is must with strong organization and interpersonal communication skills (oral and written). Experience in the following practice areas would be helpful: Business Services, Mergers and Acquisitions, Corporate, Energy and Environment and Government. Legal 3 - 5 Full Time 0000-00-00 00:00:00  

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Legal Secretary - Bankruptcy

Title : Legal Secretary - Bankruptcy

Location : Pennsylvania - Pittsburgh
Refer to Job # HQBH732128


Legal Secretary - Bankruptcy Duties: Provide general administrative support to the firm s bankruptcy practice. Answering phones, editing documents, attorney time entry, calendaring of meetings and general clerical duties. Qualifications: High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. 5+ years of solid bankruptcy (Chapter 11, Debtor's) experience in a law firm setting and will demonstrate the following competencies: commitment to providing excellent customer service; an ability to work independently and diligently in a fast-paced environment; demonstrate flexibility and initiative; excellent written and verbal communication skills; excellent organization and prioritization skills; excellent proofreading/editing skills with a high level of accuracy; strong process orientation; collaborative, adaptive and proactive nature; solution/results oriented and strategic thinker; strong ability to take ownership of work. Proficiency with Microsoft Word, and Outlook and strong competency using Excel spreadsheets required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Senior Legal Secretary

Title : Senior Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # KDNX732011

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Senior Legal Secretary The candidate will be responsible for accurate and timely completion of all high level administrative and assistant work assigned by Partners and Senior Associates. Will be performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support during periods of annual or personal leave. Providing backup support for reception and office or client services functions, depending on location. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Working overtime as occasionally required. The candidate must have significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. Must have High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Must have typing speed of 65 wpm or above. Exemplary oral and written communication skills needed. Must have excellent client service skills. Previous experience with Elite, Legal Key, and document management system or comparable software would be an advantage, as would conference room booking software and travel agency programs is required. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # IFZX732028


Legal Secretary The candidate will assist lawyers by requesting and organizing medical records, preparing legal documents and correspondence, transcribing dictation and utilizing various software programs to manage case files. Prepare legal documents, pleadings, and correspondence. Gather data, such as statutes, and Rules of Court. Prepare discovery and other documents, such as legal correspondence, and organize and maintain documents in paper or electronic filing system. Scanning all documents received and sent. Prepare for trial by performing tasks such as organizing exhibits. Communicate with clients to discuss details of case. File pleadings with court clerk. Assist with legal and medical research. Obtain general information in legal office setting. Search legal records. Understand medical terminology. Must be experienced Legal Secretary or Paralegal Certificate. Associate's Degree or other 2-year degree required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal - Litigation Legal Secretary

Title : Legal - Litigation Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # BERF731840


Legal - Litigation Legal Secretary The candidate will prepare correspondence and legal papers such as summonses, complaints, motions, responses, and subpoenas under the supervision of an attorney. Will work directly with the head of the litigation department and other trial attorneys. Must have 3+ years of prior experience. Must be proficient with MS Office products. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/assistant

Title : Legal Secretary/assistant

Location : Pennsylvania - Pittsburgh
Refer to Job # FKKV731625


Legal Secretary/Assistant The candidate must be proficient in civil litigation to assist 3 Partners. Excellent interpersonal, time management and organization skills are a must. Emphasis on civil litigation procedures and understanding of the timeline of civil litigation matters is required. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Litigation Legal Secretary

Title : Litigation Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # PERD731127


Litigation Legal Secretary The candidate will handle a variety of administrative responsibilities in a growing law firm. Must have strong professional communication skills. Computer proficiency including MS Office including Excel, Outlook and proficient skills navigating the Internet essential. Must be well versed on electronic filing requirements at state and federal courts in Pennsylvania. Legal 0 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # ONXT730928


Legal Secretary The candidate must have experience in structuring, negotiating and documenting general business transactions, including: Mergers; Acquisitions and related due diligence; Business formation; Capital structuring; Contracts; Leases; General business counseling; Loan documentation. Should preferably have 1-3 years of experience. Paralegal Certificate required, B.A. or B.S. Desired. Must have advanced skills in computer technology, specifically with Microsoft Word, Excel, and Outlook. Legal 1 - 3 Full Time 0000-00-00 00:00:00  

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Job Listings of Law Firm Staff