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Senior Legal Secretary - Intellectual Property

Title : Senior Legal Secretary - Intellectual Property

Location : Pennsylvania - Pittsburgh
Refer to Job # GBCA721649

Business is very brisk at this large, international full-service law firm that is one of the oldest and most prestigious firms in the Pacific Northwest. Their practice includes corporate, litigation, real estate, intellectual property, legislative, and other types of law. It's clients include some of the largest corporations from around the region and the globe. The firm has a strong commitment to diversity, and its attorneys enjoy a flexible, exciting environment where they can choose the specific types of work that they enjoy. All attorneys are given meaningful, interesting assignments and client contact, as well as the training and mentoring they need to enhance their skills. Relationships between associates and partners are generally good, and the firm encourages pro bono work. Billable hours requirements are reasonable, and market compensation is paid.
Senior Legal Secretary - Intellectual Property DUTIES: Performing complex legal secretarial activities that may be highly confidential or sensitive, requiring diplomacy and discretion. Preparing, filing and prosecution of U.S. and foreign patents, U.S. and foreign trademarks and copyright applications. Creating, editing, and proofreading letters, legal documents, and memos, including checking documents for content and context. Organizing and maintaining all correspondence and documents using the relevant document management system. Managing emails, calendar appointments, and client contact lists. Scheduling meetings and coordinating all logistics. Handling administrative aspects of U.S. patent prosecution. Coordinating services with Global Shared Business Services. Training, assisting, and providing orientation for new and less experienced members of staff. Providing business development support when necessary. Using internal library resources for external research as directed by timekeepers. Managing physical and electronic files, including intake, retention, retrieval, and transfer of records. Maintaining an organized and secured work station and filing areas. Running critical document checks to ensure all files have been appropriately saved. Importing electronic documents, including scanning documents into the document management system. Coordinating entering, editing, and tracking daily time recording when required for assigned timekeepers. Coordinating and preparing monthly client bills. Preparing check requests and expense reports. Opening files and conducting conflict checks. Drafting patent documents and correspondence. Processing and docketing for filing. Managing calendar deadlines. Assisting with preparing responses to office actions. Assisting with patent searches. Maintaining patent application files. Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm s travel provider and processing related business expense reimbursements. Assisting other practice assistants with overflow work and providing backup support. Assisting clients when needed, for example, with document revisions, faxing, or photo copying. Performing other relevant duties in the particular practice area as directed by the immediate supervisor, including, but not limited to, Practice Area Leader/ Coordinator or Department Head administrative work, practice development initiatives, and project work. Working overtime as occasionally required. Qualifications: 3 years of patent filing & prosecution experience. Experience with domestic and foreign documents. Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners. High proficiency in the use of Word, Outlook, Excel, and PowerPoint. Typing speed of 65 wpm or above. Exemplary oral and written communication skills. Excellent attention to detail, including using correct spelling and grammar. Ability to work with multiple attorneys on different matters. Excellent client service skills. Can-do attitude and flexible approach. Legal 3 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # NQZL721045


Legal Secretary Duties: Type, transcribe and revise all communications and legal documents, charts and tables. Draft, create and update various attorney documents such as docket sheets and case file logs. Organize, prepare and maintain client and office files both in electronic and paper filing systems. Open and sort incoming communications via standard or electronic delivery and distribute appropriately. Process attorney weekly time summaries, expense reports, check requests and travel arrangements which include transportation, automobile rentals, and hotel reservations. Prepare and submit new client and/or new matter forms and sub-files. Working with clients electronic billing systems and monitoring billing processes. Coordinate, schedule and docket/calendar meetings, court reporters, conference calls and client tasks. Proofread all work for both content and context. Requirements: High School Diploma or its equivalent required. Must have 5-7 years legal and/or secretarial experience. Experience in working collaboratively and applying individual commitment to a group or team environment in the spirit of cooperation to successfully complete tasks efficiently and quickly. Experience with document management program iManage DeskSite preferred. Experience with e-filing in both State and Federal Courts with NYCourts.gov or similar mandated e-filing vendor for state filings and CM/ECF for federal filings. Experience in and/or understanding of Insurance Defense preferred. Strong document processing skills. Strong project management skills. Typing skills of 75+ w.p.m. Must have strong organizational and communications skills, both verbal and written. Must be very detail oriented and able to multi-task. Strong document processing and project management skills. Proficient in advanced levels of Microsoft Outlook, Excel and Word and the use and application of Styles, CompareDocs, DocXTools, ChromeRiver, Interaction, Adobe and PDF Docs4. Must be able to operate the Firm s software applications on an advanced level within a reasonable period of time, and possess excellent reading comprehension and proofreading skills. Outstanding written and verbal communications and able to professionally interact with clients, attorneys, and staff is required. Legal 5 - 7 Full Time 0000-00-00 00:00:00  

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Legal Secretary/receptionist

Title : Legal Secretary/receptionist

Location : Pennsylvania - Pittsburgh
Refer to Job # YEKD720381


Legal Secretary/Receptionist The candidate will assist office operations by preparing legal documents, electronically filing court documents, corresponding with clients, meeting with clients, answering telephones, filing paper documents, and other general office duties. Will prepare legal documents. Electronic filing of legal documents. Meet with clients to obtain information. Correspond with clients by phone, letter and email. Answer large volumes of telephone calls, direct calls to the proper party and take telephone messages as needed. Prepare and mail legal service. Proficiency in Microsoft Office software is required. File paper documents and client files. Should have 60-wpm Typing Speed, Professionalism, PC Proficiency, Scheduling, Multi-tasking, Organization, Legal Administration Skills, Ability to Maintain Good Client Relationships. Experience with bankruptcy law preferred. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary

Title : Legal Secretary

Location : Pennsylvania - Pittsburgh
Refer to Job # JPFB719975


Legal Secretary The candidate support two litigation attorneys. 5 years' experience required. Job duties include: Screening calls and e-mails from new and existing clients to schedule consults and manage attorney schedules, Drafting deeds, mortgages, leases and related documents for real estate transactions and documents forming LLCs, corporations and limited partnerships, Drafting, typing and filing pleadings, briefs, motions and discovery documents in civil litigation, primarily in state courts throughout Western PA. Software used includes PCLaw, Time Matters, Microsoft Office including some PowerPoint and Excel use, SoftPro applications for real estate transactions, lexis Advance research software, Start/Stop digital dictation and various e-filing programs for court filings. Experience with most of this software is preferred. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : Pennsylvania - Pittsburgh
Refer to Job # JTAX717738


Legal Secretary/Administrative Assistant The candidate responsibility is to provide direct administrative support to one (1) and sometimes (2) lawyers. Court appearances - filings, continuance, arraignments, pretrial conferences. Provides telephone coverage - returns calls on certain issues, schedule appointments, contact courts. Payments - coordinates and accepts both in-person and online square payments. Manages Google calendars scheduling conference calls/meetings/gotomeetings; monitoring commitments. Creates, edits and proofreads documents must have experience letter formatting in MS Word using the track changes feature. Monitors criminal dockets via criminal and civil docket. Monitors incoming mail from courts and clients, and scans incoming and outgoing mail into MS Sharepoint. Prepares basic legal documents and forms. Creates and maintains active files in physical form and in MS Sharepoint and Salesforce. Handles a diverse workflow with the highest degree of confidentiality. The candidate should have High school diploma with preferably 1 year of relevant experience as an administrative assistant. Should have strong interpersonal skills; excellent verbal and written communication skills to interact effectively with people at all levels and nationalities. Must be able to effectively learn and use different software. Should have working knowledge, skill and experience in MS Office 365. Legal 1 - 0 Part Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/administrative Assistant

Title : Legal Secretary/administrative Assistant

Location : Pennsylvania - Pittsburgh
Refer to Job # VIXG717739


Legal Secretary/Administrative Assistant The candidate responsibility is to provide direct administrative support to one (1) and sometimes (2) lawyers. Court appearances - filings, continuance, arraignments, pretrial conferences. Provides telephone coverage - returns calls on certain issues, schedule appointments, contact courts. Payments - coordinates and accepts both in-person and online square payments. Manages Google calendars scheduling conference calls/meetings/gotomeetings; monitoring commitments. Creates, edits and proofreads documents must have experience letter formatting in MS Word using the track changes feature. Monitors criminal dockets via criminal and civil docket. Monitors incoming mail from courts and clients, and scans incoming and outgoing mail into MS Sharepoint. Prepares basic legal documents and forms. Creates and maintains active files in physical form and in MS Sharepoint and Salesforce. Handles a diverse workflow with the highest degree of confidentiality. The candidate should have High school diploma with preferably 1 year of relevant experience as an administrative assistant. Should have strong interpersonal skills; excellent verbal and written communication skills to interact effectively with people at all levels and nationalities. Must be able to effectively learn and use different software. Should have working knowledge, skill and experience in MS Office 365. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/Administrative Assistant

Title : Legal Secretary/Administrative Assistant

Location : Pennsylvania - Pittsburgh
Refer to Job # WKOS717635


Legal Secretary/Administrative Assistant Responsibilities: Court appearances - filings, continuance, arraignments, pretrial conferences. Provides telephone coverage - returns calls on certain issues, schedule appointments, contact courts. Payments - coordinates and accepts both in-person and online square payments Manages Google calendars scheduling conference calls/meetings/gotomeetings; monitoring commitments. Creates, edits and proofreads documents must have experience letter formatting in MS Word using the track changes feature. Monitors criminal dockets via criminal and civil docket. Monitors incoming mail from courts and clients, and scans incoming and outgoing mail into MS Sharepoint. Prepares basic legal documents and forms. Creates and maintains active files in physical form and in MS Sharepoint and Salesforce. Handles a diverse workflow with the highest degree of confidentiality. Qualifications: High school diploma with preferably 1 year of relevant experience as an administrative assistant Strong interpersonal skills; excellent verbal and written communication skills to interact effectively with people at all levels and nationalities. Must be able to effectively learn and use different software. Working knowledge, skill and experience in MS Office 365. Initiative, judgment and strong organizational skills to effectively prioritize and handle multiple tasks contemporaneously and meet deadlines. Attention to detail. Must be able to work well with team members, as well as independently with little supervision. Must maintain confidentiality and exercise sound judgment; handle all situations with diplomacy and tact. Must be a self-starter who can identify and solve problems proactively. Must be able to work within the timeframe of normal business hours; occasional overtime may be required. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

Email: jobs@lawfirmstaff.com  NO CALLS PLEASE
 


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Legal Secretary/Administrative Assistant - Bankruptcy

Title : Legal Secretary/Administrative Assistant - Bankruptcy

Location : Pennsylvania - Pittsburgh
Refer to Job # HALO717144


Legal Secretary/Administrative Assistant - Bankruptcy The candidate will provide general administrative support for the firm s bankruptcy practice. Should have 2+ years of solid experience in a law firm setting and will demonstrate the following competencies: commitment to providing excellent customer service; an ability to work independently and diligently in a fast-paced environment; demonstrate flexibility and initiative; excellent written and verbal communication skills; excellent organization and prioritization skills; excellent proofreading/editing skills with a high level of accuracy; strong process orientation; collaborative, adaptive and proactive nature; solution/results oriented and strategic thinker; strong ability to take ownership of work. Responsibilities include to: answering phones, editing documents, attorney time entry, calendaring of meetings and general clerical duties. High school diploma or equivalent is required. College, business school, or other relevant continuing education preferred. Proficiency with Microsoft Word, and Outlook and strong competency using Excel spreadsheets required. Legal 2 - 0 Full Time 0000-00-00 00:00:00  

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