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Legal Secretary

Title : Legal Secretary

Location : Minnesota - Minneapolis
Refer to Job # FHSZ725674


Legal Secretary Duties: Working with multiple attorneys, providing a full range of support, including, preparation/revision of correspondence, pleadings and documents; calendar maintenance for assigned attorneys; filing and electronic transcription. Position will also manage e-discovery, redaction, duplicating and indexing documents. With attorney supervision prepare chronologies of facts and production charts, perform searches and cull relevant information, organize pleadings, exhibits and appendices for filings, organize relevant documents for attorney review for witness interviews and depositions, and assist attorneys in trial preparation. Engaged in the work of the attorney by demonstrating knowledge and status of current cases and projects. Provide support to up to three attorneys in employment litigation, immigration, affirmative action or other related matters and backup support as needed. Assist with preparation of pleadings and discovery in federal and state court matters and arbitration proceedings. Assist with preparation of federal and state administrative filings. Analyze, review and organize documents and data from materials produced during discovery; and, prepare/coordinate document production and responses to discovery requests. Prepare deposition and record subpoenas according to state and federal regulations; coordinate production of third-party records and summarize some; prepare deposition outlines and summaries. Analyze and review privileged documents. Trial and arbitration preparation; preparation and management of trial exhibits and other trial related assistance. Answer phones and communicates with clients on a daily basis. Act as liaison between internal departments and outside agencies. Prepare/revise correspondence, pleadings, documents and other clerical assignments. Handle a wide variety of complex and confidential, time-sensitive material. Run conflict checks and open new client engagements as requested. Maintain calendars, CLE, reports and time records. Book and organize travel arrangements including flights, hotels, transportation, make changes to reservations as needed. Maintain docketing for attorneys. Transcribe electronic dictation and schedule depositions. Handle various office and client filing; proofreading documents. Perform other administrative duties as assigned. Requirements: Associate Degree required, 4 year college degree preferred. Paralegal degree or related certificate. ABA Paralegal Certificate highly preferred. 5+ years' legal experience is a plus, preferably in employment law. Typing 65+ wpm. Familiarity with state and federal rules and procedures a plus, along with law firm billing software. Must have a solid understanding of technical legal terminology as well as court filings. Experienced with trial preparation and briefs. Punctual with excellent attendance. Proficient with generating Tables of Authorities. Knowledge of the Rules of Civil Procedures. Strong verbal and written communication skills, as well as excellent proofreading skills. Ability to multi-task, and timely respond to deadlines as well as balance workload. Proficiency in Windows environment including Word, Outlook and Excel. Strong interpersonal skills and ability to work well in cooperative, small office environment and communicate with attorneys and support staff on every level. Experience with class-actions, and wage and hour productions a plus. Solid working knowledge of CaseMap, TrialMap, and Trial Director. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Minnesota - Minneapolis
Refer to Job # UIVI724372


Legal Secretary Responsibilities: For insurance defense firm, Scheduling IME's, Scheduling depositions and hearings, File management, Calendaring & Microsoft Office skills, Production of legal documents from digital dictation. Qualifications: Experience with OAH E-filing. Experience is preferred; ability to thrive in high-volume practice and great organizational skills a must. Must be detailed-oriented, have excellent communication skills, take pride in their accuracy and ability to complete assignments. Must have ability to perform both independently and as a team, and be able to prioritize multiple assignments. Legal 1 - 0 Full Time 0000-00-00 00:00:00  

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Legal Secretary

Title : Legal Secretary

Location : Minnesota - Minneapolis
Refer to Job # NIAH723749


Legal Secretary Duties: Types, edits, files and may compose correspondence, including letters, memoranda, pleadings, and other documents. Transcribes from tapes and/or handwritten documents. E-files documents with state and federal courts. Updates and maintains databases (i.e. e-mail lists, I-Create info, client matter lists). Records court dates, deposition dates, etc. on daily calendar. Screens telephone calls and/or takes messages when needed. Opens, reads, and sorts all incoming mail. Opens new files, checks conflicts of interest, maintains all client and general files. Greets clients and visitors; maintains professional appearance and attitude; maintains good public relations and customer service with clients; maintains confidentiality of attorney-client relationship. Makes appointments and travel arrangements; processes expense reimbursements; and maintains calendar and deadline reminder system. Communicates with administrative support by apprising of deadlines, attorney travel plans, etc. Ensures attorney timesheets are completed. Candidate will have 5+ years of experience as a legal secretary in litigation; working knowledge and experience in e-filing in both state and federal court systems; strong organizational skills with an exceptional attention to detail; strong communications, interpersonal and customer service skills and ability to interact effectively and professionally with management, staff and external entities including clients of the firm. Must have typing speed of 65+ wpm, be proficient in and have knowledge of relevant software applications (Excel, Word, Powerpoint, and Outlook); must be able to maintain a high degree of confidentiality; and consistently produce high-quality work product. Legal 5 - 0 Full Time 0000-00-00 00:00:00  

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